Plan event touring Evidence Guide

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Evidence Guide: CULMS012A - Plan event touring

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

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CULMS012A - Plan event touring

What evidence can you provide to prove your understanding of each of the following citeria?

Identify and assess touring requirements

Make plans for touring in accordance with agreed approach and resource allocations
Integrate legal and occupational health and safety requirements into the planning process
Create clear and appropriate action plans including allocation of resources and responsibilities
Monitor touring arrangements in accordance with timelines, budget and quality requirements
Create accurate documentation on touring requirements to allow for easy interpretation by others

Make plans for touring in accordance with agreed approach and resource allocations

Completed
Date:

Teacher:

Evidence:

Integrate legal and occupational health and safety requirements into the planning process

Completed
Date:

Teacher:

Evidence:

Create clear and appropriate action plans including allocation of resources and responsibilities

Completed
Date:

Teacher:

Evidence:

Monitor touring arrangements in accordance with timelines, budget and quality requirements

Completed
Date:

Teacher:

Evidence:

Create accurate documentation on touring requirements to allow for easy interpretation by others

Completed
Date:

Teacher:

Evidence:

Plan and organise touring arrangements

Make plans for touring in accordance with agreed approach and resource allocations
Integrate legal and occupational health and safety requirements into the planning process
Create clear and appropriate action plans including allocation of resources and responsibilities
Monitor touring arrangements in accordance with timelines, budget and quality requirements
Create accurate documentation on touring requirements to allow for easy interpretation by others

Make plans for touring in accordance with agreed approach and resource allocations

Completed
Date:

Teacher:

Evidence:

Integrate legal and occupational health and safety requirements into the planning process

Completed
Date:

Teacher:

Evidence:

Create clear and appropriate action plans including allocation of resources and responsibilities

Completed
Date:

Teacher:

Evidence:

Monitor touring arrangements in accordance with timelines, budget and quality requirements

Completed
Date:

Teacher:

Evidence:

Create accurate documentation on touring requirements to allow for easy interpretation by others

Completed
Date:

Teacher:

Evidence:

Liaise with others on touring requirements

Prepare and distribute documentation relating to tour requirements to appropriate stakeholders, including touring venue personnel as required
Make and confirm agreements on touring arrangements in the appropriate format within scope of individual responsibility
Provide accurate and current advice on touring arrangements to relevant stakeholders

Prepare and distribute documentation relating to tour requirements to appropriate stakeholders, including touring venue personnel as required

Completed
Date:

Teacher:

Evidence:

Make and confirm agreements on touring arrangements in the appropriate format within scope of individual responsibility

Completed
Date:

Teacher:

Evidence:

Provide accurate and current advice on touring arrangements to relevant stakeholders

Completed
Date:

Teacher:

Evidence:

Evaluate touring arrangements

Identify and agree appropriate evaluation mechanism for touring arrangements
Evaluate effectiveness of touring arrangement in accordance with agreed mechanisms
Incorporate results of evaluation into future planning and work practice

Identify and agree appropriate evaluation mechanism for touring arrangements

Completed
Date:

Teacher:

Evidence:

Evaluate effectiveness of touring arrangement in accordance with agreed mechanisms

Completed
Date:

Teacher:

Evidence:

Incorporate results of evaluation into future planning and work practice

Completed
Date:

Teacher:

Evidence:

Assessed

Teacher: ___________________________ Date: _

Signature: ________________________________________________

Comments:

Instructions to Assessors

Evidence Guide

The Evidence Guide describes the underpinning knowledge and skills that must be demonstrated to prove competence. It is essential for assessment and must be read in conjunction with the Performance Criteria, the Range Statement and the Assessment Guidelines of the relevant Training Package.

Critical aspects of evidence required to demonstrate competency in this unit

The following evidence is critical to the judgement of competence in this unit:

• effective use of planning and organisational skills in an event touring context

. knowledge of the particular issues, requirements and documentation that impact on a touring event in a particular work context

Context of assessment and consistency of performance

The assessment context must provide for:

• practical demonstration of skills through the planning of touring arrangements for an event

Relationships to other units

This unit has strong linkages to other specialist units across a range of areas, and combined assessment and/or training with those units is highly recommended, eg:

• Collection Management units

• Event Management units

• Exhibition Development and Management Units

Method of assessment

Assessment may incorporate a range of methods to assess performance and the application of essential underpinning knowledge, and might include:

• evaluation of a report prepared by the candidate on the planning process

• evaluation of touring arrangements, documentation and agreements prepared or made by the candidate

• case studies to assess ability to plan arrangements for a variety of touring situations

• oral or written questioning to assess knowledge of particular regulations or procedures that apply to event touring in a specific work context

• review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

Assessment methods should closely reflect workplace demands and the needs of particular groups [eg people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling].

Essential skills and knowledge

Assessment must include evidence of the following knowledge and skills:

• the touring process, key roles and responsibilities, and special issues that apply to touring an event in the relevant work context

• technical/specialist knowledge that underpins the event in the relevant work context, eg collection management or exhibition development for travelling exhibitions

• the type of event variations/adjustments that may need to be made for touring

• legislative requirements that impact on touring arrangements in the relevant work context, including occupational health and safety requirements

• features, formats and purposes of the range of documentation required for a touring event in the relevant work context

• planning and organisational skills in the context of touring an event

• literacy skills sufficient to interpret and create a wide range of organisational documentation

Specific resource requirements

Assessment of this unit requires access to:

• an event for which planning can be undertaken