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Evidence Guide: CULPRE501A - Develop disaster management plans

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CULPRE501A - Develop disaster management plans

What evidence can you provide to prove your understanding of each of the following citeria?

Assess risks to collections

  1. Identify potential risks to collection material based on historical data, examination of collections and their physical environment
  2. Assess risks according to probability and impact on collections
  3. Identify items of significance in collections and assess risks specific to those items
Identify potential risks to collection material based on historical data, examination of collections and their physical environment

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess risks according to probability and impact on collections

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify items of significance in collections and assess risks specific to those items

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish mechanisms to address risks

  1. Identify appropriate mechanisms to reduce or remove risks
  2. Locate and consult with relevant specialists to determine ways of reducing specific risks
  3. Document resources, actions and responsibilities for minimising or preventing risks
  4. Establish and document appropriate measures for priority items
Identify appropriate mechanisms to reduce or remove risks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Locate and consult with relevant specialists to determine ways of reducing specific risks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document resources, actions and responsibilities for minimising or preventing risks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and document appropriate measures for priority items

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish procedures in the event of disasters

  1. Develop procedures for responding to disasters
  2. Define roles and responsibilities of those involved in implementing disaster management plans
  3. Allocate responsibilities to appropriate team members based on available expertise
  4. Research potential disaster support networks
Develop procedures for responding to disasters

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Define roles and responsibilities of those involved in implementing disaster management plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Allocate responsibilities to appropriate team members based on available expertise

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Research potential disaster support networks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise disaster management plans

  1. Source and collate relevant information to include in disaster management plans
  2. Create structure and format for plans that are logical, user-friendly and clearly understood by key stakeholders
  3. Develop documentation to support disaster management plans
  4. Integrate evaluation mechanisms into plans
  5. Present plans to stakeholders and provide feedback opportunities
  6. Develop strategies to ensure that plans and required staff skills remain current
  7. Make recommendations for the integration of disaster management measures into other relevant organisational plans
Source and collate relevant information to include in disaster management plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create structure and format for plans that are logical, user-friendly and clearly understood by key stakeholders

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop documentation to support disaster management plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Integrate evaluation mechanisms into plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Present plans to stakeholders and provide feedback opportunities

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop strategies to ensure that plans and required staff skills remain current

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make recommendations for the integration of disaster management measures into other relevant organisational plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

assess risks to the collection

develop risk-mitigation procedures

develop a clear and concise disaster management plan for an actual collection or site or environment

present plan to stakeholders and respond to feedback

establish strategies to maintain currency of plan.

Context of and specific resources for assessment

Assessment must ensure access to:

a collection, cultural material or site for which a disaster management plan can be prepared

historical data and collection records.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of onthejob performance

evaluation of a disaster management plan developed by the candidate

evaluation of candidate’s response to different case studies to assess ability to develop plans that address particular workplace situations and challenges.

Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

CULCNM501A Assess the significance of collections.

Required Skills and Knowledge

Required skills

communication and teamwork skills to:

present disaster management plans for discussion and comment

respond appropriately to constructive feedback on disaster management plans

undertake consultation with a wide range of stakeholders on risks and strategies to manage disasters

initiative and enterprise skills to:

anticipate events where disaster management plans may be required

incorporate feedback from consultation in ways that improve the overall effectiveness of disaster management plans

literacy skills to:

articulate multifaceted plans

develop checklists and other documentation for disaster management plans

prepare risk assessments

planning and organising skills to develop systematic and comprehensive procedures and action plans related to disaster management

problemsolving and contingency management skills to:

address complex practical issues

develop responses to a varied range of potential problems

self-management skills to:

follow workplace procedures

prioritise work tasks and meet deadlines.

Required knowledge

types of disasters that might affect collections and particular items in collections

causes and types of damage to collection material and collections

risk assessment processes in relation to collections

procedures used to reduce or remove risk in the relevant work context

support networks that can be used in the event of disaster response and recovery

significance assessment methodology.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Potential risks may relate to:

electrical or other equipment failure

fire

human error

legacy systems

local environment

loss of:

business records

data

natural disaster

nature and condition of buildings housing collections

pest infections

renovation and building projects

security systems

stability of objects in collections

storage conditions

system failure

theft

vandalism

water damage.

Collection material is defined as objects, collections, artworks, specimens, structures or sites, and includes:

archaeological material

books and manuscripts

cultural sites and buildings

digital items

ethnographic material

film and audiovisual material

flora and fauna

furniture

oral histories

photographs

technological and industry items

textiles

works on paper and canvas.

Historical data may relate to:

occurrences in local communities

previous disasters in similar locations or for similar collections

previous disasters within organisations.

Significance may be past, current and future and may relate to:

quality of documentation

rarity

synergy with mission of organisations

value of items, such as:

aesthetic

historical

monetary

research

social

spiritual

to the local community.

Mechanismsmay include:

briefing or training staff and outside contractors

changing operating procedures

controlling pests

creating and training disaster response teams

improving security

improving storage and display

moving cultural material to less risky locations

purchasing disaster response materials and equipment

repairing and maintaining buildings and sites

replacing equipment.

Proceduresmay be response or recovery and may include:

assessing:

need for external assistance

need for relocation of collections

scope of disaster

contact lists

contacting insurance brokers and assessors

documenting situations

ensuring safety of personnel

initial response

record management issues

recording damage

reducing further damage

resources required for recovery

stabilising situations

staff or team organisation, both immediate and long-term

use of disaster bin or store

use of step-by-step response sheets.

Those involvedmay include:

board members

elected officials

experts

local community members

other similar organisations

staff

volunteers.

Support networks may include:

experts on particular types of cultural material

local community

local emergency services, such as:

ambulance

fire

police

regional museums

volunteers.

Structure and formatmay include:

action sheets for each section

checklists

format, such as:

electronic

printbased

report.

Documentationmay include:

collection priority list

emergency and other telephone contacts

equipment checklists

floor plans indicating location of items, such as:

entrances

exits

fire extinguishers

utilities

response sheets for specific locations and objects

safety checklist.

Evaluation mechanisms may include:

benchmarking with recognised guidelines and standards

feedback from staff consultations

regular internal or external review

review after disasters or near miss events.

Organisational plans may include those relating to:

collections

maintenance

work health and safety

training.