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Evidence Guide: CUVADM05B - Plan and develop information management systems

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CUVADM05B - Plan and develop information management systems

What evidence can you provide to prove your understanding of each of the following citeria?

Determine information management requirements.

  1. Establish broad information management requirements based on organisational vision, objectives and current priorities.
  2. Clarify the purposes for which information is required in consultation with relevant colleagues.
  3. Correctly identify the nature and sources of the information required to meet the purpose.
Establish broad information management requirements based on organisational vision, objectives and current priorities.

Completed
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Clarify the purposes for which information is required in consultation with relevant colleagues.

Completed
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Correctly identify the nature and sources of the information required to meet the purpose.

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Develop an information management plan.

  1. Identify appropriate methods of collecting, analysing and disseminating relevant information consistent with the purpose of the information.
  2. Establish a schedule for the collection, analysis and dissemination of relevant information.
  3. Plan appropriatesystems for the management of information, including allocation of responsibilities and resources.
  4. Consult with relevant colleagues in relation to information management planning.
Identify appropriate methods of collecting, analysing and disseminating relevant information consistent with the purpose of the information.

Completed
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Establish a schedule for the collection, analysis and dissemination of relevant information.

Completed
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Plan appropriatesystems for the management of information, including allocation of responsibilities and resources.

Completed
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Consult with relevant colleagues in relation to information management planning.

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Implement information management systems.

  1. Provide appropriate advance information on new systems to colleagues.
  2. Introduce information management systems and procedures to the workplace in a manner that causes minimum disruption to colleagues.
  3. Ensure adequate resourcing of new systems/procedures in consultation with colleagues.
  4. Provide training and support to colleagues as required.
Provide appropriate advance information on new systems to colleagues.

Completed
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Introduce information management systems and procedures to the workplace in a manner that causes minimum disruption to colleagues.

Completed
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Ensure adequate resourcing of new systems/procedures in consultation with colleagues.

Completed
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Provide training and support to colleagues as required.

Completed
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Review and update information management plan.

  1. Establish methods for periodic review of information management needs.
  2. Conduct review of information management according to the agreed methods.
  3. Adjust information management plan and system to respond to changing and emerging information management needs.
Establish methods for periodic review of information management needs.

Completed
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Conduct review of information management according to the agreed methods.

Completed
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Adjust information management plan and system to respond to changing and emerging information management needs.

Completed
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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The following evidence is critical to the judgement of competence in this unit:

development of an information management plan which supports the vision, objectives and current direction of an organisation

knowledge of information management principles, practices and systems as they apply to the specific industry context.

Context of and specific resources for assessment

The assessment context must provide for:

practical demonstration of skills through the development and implementation of an information management system for a specific industry purpose/context/organisation

interaction with others to reflect the consultation aspects of this unit

assessment over a period of time to reflect the ongoing implementation and monitoring aspects of the unit.

Method of assessment

Assessment may incorporate a range of methods to assess performance and the application of essential underpinning knowledge, and might include:

review of an information management plan developed by the candidate

evaluation of a report prepared by the candidate detailing the ways in which an information management systems was developed and implemented

case studies to assess ability to develop management systems for specific industry contexts

questions and discussion about the information management plan

review of portfolios of evidence

third party workplace reports of performance by the candidate.

Assessment of this unit requires access to the materials resources and equipment needed to plan and develop the system for information management and includes access to information technology.

Required Skills and Knowledge

Required skills:

links between information management systems and the overall vision and objectives of the organisation

information management principles and practices as relevant to the industry context.

Required knowledge:

information management systems available as relevant to the industry context, including current technology and broad costs

planning techniques and processes in relation to information management

copyright, moral rights and intellectual property legislation and regulations in relation to how this impacts on information management.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Information management requirements may relate to any aspect of an organisation's operation and management, e.g.:

administration

customer service

finance

human resources

marketing.

The purpose for which information is required may relate to:

internal or external communication issues

operational efficiency

planning, e.g. financial, marketing.

Sources of information may include:

funding bodies and sponsors

Internet

media

potential users

references and texts

staff

visitors and patrons

volunteers.

Methods of collecting information may include:

counting systems

literature searches

registrations

surveys and questionnaires.

Analysing data may include:

patterns of performance, attendance

qualitative measures, e.g. satisfaction, attitudes, intensions

trends in sales, attendance, aesthetic preferences.

Dissemination of information may include:

posters, leaflets, pamphlets, catalogues

presentations, public speaking, media engagement

reports, newsletters

slides, video, CDs.

Appropriate systems for information management may include:

administrative procedures

computer data bases

library

record keeping systems

registers

surveys and questionnaire regimes.

Review methods may include:

discussion forums with identified stakeholders

formal feedback by questionnaire/survey

interviews

invitations for feedback

technical reviews.