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Evidence Guide: DEFCM005B - Conduct a Defence administrative inquiry

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

DEFCM005B - Conduct a Defence administrative inquiry

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare for the conduct of an inquiry

  1. Requirement to conduct an inquiry is identified and confirmed in accordance with organisational practices and procedures.
  2. Inquiry circumstances are analysed and discussed, if necessary, with the appointing authority.
Requirement to conduct an inquiry is identified and confirmed in accordance with organisational practices and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inquiry circumstances are analysed and discussed, if necessary, with the appointing authority.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan the inquiry

  1. Inquiry Terms of Reference are identified, analysed and clarified in accordance with organisational practices and procedures.
  2. Inquiry plan is developed in accordance with organisational practices and procedures.
  3. Advice is sought where appropriate in accordance with organisational practices and procedures.
Inquiry Terms of Reference are identified, analysed and clarified in accordance with organisational practices and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inquiry plan is developed in accordance with organisational practices and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Advice is sought where appropriate in accordance with organisational practices and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Gather and analyse evidence

  1. Evidence is identified and acquired in accordance with organisational practices and procedures.
  2. Interviews are conducted in accordance with organisational practices and procedures.
  3. Evidence is confirmed and analysed in accordance with organisational practices and procedures.
  4. Progress reports are provided in accordance with the Terms of Reference and appointing authority requirements.
Evidence is identified and acquired in accordance with organisational practices and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Interviews are conducted in accordance with organisational practices and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evidence is confirmed and analysed in accordance with organisational practices and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Progress reports are provided in accordance with the Terms of Reference and appointing authority requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Present inquiry findings

  1. Conclusions and recommendations are made on the basis of the analysis of the evidence.
  2. Inquiry findings are presented in accordance with the Terms of Reference and appointing authority requirements.
Conclusions and recommendations are made on the basis of the analysis of the evidence.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inquiry findings are presented in accordance with the Terms of Reference and appointing authority requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to identify the issues surrounding the inquiry, to adhere to the Terms of Reference and to analyse evidence to form conclusions and recommendations.

Assessment must also confirm the ability to conduct interviews and elicit relevant information from witnesses.

The inquiry officer must at all times comply with legislative requirements, policy and standards, and demonstrate an awareness of access, equity and diversity principles and practices.

Consistency in performance

Competency should be demonstrated in a range of actual or simulated inquiry contexts.

Context of and specific resources for assessment

Context of assessment

Competency should be assessed in the workplace or in a simulated workplace environment conducting an inquiry.

Specific resources for assessment

Access to appropriate documentation and resources normally found in the work environment and required to allow the inquiry to be properly performed.

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

analyse evidence

apply interview techniques

apply objectivity and impartiality

communicate ideas, arguments and conclusions logically

interpret policies

prepare complex documents

use appropriate legal terminology

Required Knowledge

ADFP 06.1.4

Defence (Inquiry) Regulations

inquiry processes

relevant legislation

relevant policies and procedures

scope of authority of an investigating officer undertaking an administrative inquiry

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

An inquiry may include:

routine inquiry

Investigating Officer Inquiry under the Defence (Inquiry) Regulations

And have the same basic objectives:

to collect and assemble information and, in some cases, preserve documents and equipment

to establish facts known to be true and those that may be inferred from all the available information

to gather the best available information with the least possible delay

to make findings on the basis of the information collected

to make recommendations arising from the findings concerning remedial or other action, including administrative action or the initiation of a separate investigation by service or civil police

Organisational practices and procedures may include:

conventions including those covered by:

Defence Act, Naval Defence Act, Air Force Act

Defence Force Discipline Act (DFDA)

Defence (Inquiry) Regulations

ADFP 06.1.4

Legislation

policies

procedures

practices

standards

Appointing authority may include:

commanders

commanding officers

Inquiry plan may include:

allegations

an itinerary

chronology of events

list of evidence considered relevant

list of preliminary questions for key witnesses

list of issues requiring resolution

list of witnesses to be interviewed

Advice may be sought from

Complaint Resolution Agency

Defence Equity Organisation

Defence legal service legal officer

specialist personnel with experience relevant to the topic of investigation

Interviews may include:

advising witnesses of their rights and obligations

advising witnesses that no guarantee of confidentiality can be given and disclosure may occur (but not in contravention of the Privacy Act)

applying Fair Hearing Rules and No Bias Rule

producing written transcripts and inquiry officer notes

Recording interviews by audio or visual means

Conclusions and recommendations may include:

only those based on the evidence gathered

only those within the boundaries of the terms of reference

Inquiry findings may

be in the form of a written report

have time constraints imposed