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Evidence Guide: DEFCM313A - Establish technical data and information management systems

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

DEFCM313A - Establish technical data and information management systems

What evidence can you provide to prove your understanding of each of the following citeria?

Identify technical context of the organisation

  1. Technical context, nature of the jurisdiction and nature of the organisation are determined and documented.
  2. Technical regulatory framework specific to the organisation is identified and interpreted/clarified.
Technical context, nature of the jurisdiction and nature of the organisation are determined and documented.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Technical regulatory framework specific to the organisation is identified and interpreted/clarified.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish technical creator’s accountability requirements

  1. Technical data and information creator are identified by establishing all parts of the organisation which create technical data and information.
  2. Accountability requirements and functional responsibilities of the technical data and information creators are determined and documented.
  3. Sources used in research are verified as authentic and are documented in accordance with organisational and/or external standards.
Technical data and information creator are identified by establishing all parts of the organisation which create technical data and information.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Accountability requirements and functional responsibilities of the technical data and information creators are determined and documented.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Sources used in research are verified as authentic and are documented in accordance with organisational and/or external standards.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop management system framework

  1. Management system framework is developed from a review and synthesis of individual technical creator requirement.
  2. Proposed system framework is trialled to ensure functionality, maintainability and growth potential.
  3. Framework and its protocols are documented to ensure consistency of application.
Management system framework is developed from a review and synthesis of individual technical creator requirement.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Proposed system framework is trialled to ensure functionality, maintainability and growth potential.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Framework and its protocols are documented to ensure consistency of application.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and respond to contextual changes over time

  1. Functions generating technical data and information and the technical framework governing them, are mapped to organisational structures.
  2. Changes to the administrative and functional context over time are identified and documented.
  3. Effects of changes on technical data and information management structures are analysed and responded to.
  4. Documentation is reviewed and updated in the light of identified changes in accordance with organisational and/or external standards.
Functions generating technical data and information and the technical framework governing them, are mapped to organisational structures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Changes to the administrative and functional context over time are identified and documented.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Effects of changes on technical data and information management structures are analysed and responded to.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documentation is reviewed and updated in the light of identified changes in accordance with organisational and/or external standards.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to:

apply, monitor and report on relevant implementation processes

analyse data and information

apply of knowledge to plan and establish in technical data and information management plans to assist in work and to guide problem solving

Consistency in performance

Competency should be demonstrated over time and should be observed in a range of actual or simulated work contexts.

Context of and specific resources for assessment

Context of assessment

Competency should be assessed in the workplace or simulated workplace environment.

Specific resources for assessment

Access is required to:

computer and relevant software

legislation, guidelines, procedures and protocols relating to test and evaluation processes

plans

workplace documentation

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

apply safety, legislative and statutory requirements

apply technical data and information management knowledge relevant to work being performed

consult with and negotiate with relevant groups and individuals to gain understanding and support for the plan

interpret organisational role relevant to technical risk management plans

manage projects

relate to people from a range of backgrounds with a range of abilities

think strategically to identify and assess potential alliances and effective strategies

Required Knowledge

elements of the technical regulatory framework compliance management systems such as:

breach management policies and processes including the identification, classification, investigation, rectification and reporting of breaches in compliance requirements

compliance related management information systems

compliance reporting procedures

continuous improvement processes for information management systems including monitoring, evaluation and review

corporate induction and training processes related to compliance management

documentation of compliance requirements relevant to the organisation

processes for the internal and external promulgation and promotion of information on compliance requirements and a compliance program management system

record-keeping systems required for compliance management

specification of compliance management functions, accountabilities and responsibilities under the technical regulatory framework

techniques and performance indicators for monitoring the operation of an information management system

research methods and techniques suitable for information management projects

relevant Australian Standards and international standards

sources of data relevant to information management research

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Technical context may include:

Access to/availability of technology and technologically competent support staff

Mission

Organisation

Resource potential

Social and environmental circumstances

Technical regulatory framework is:

That applicable to the circumstances

Technical data and information creators may include:

Individuals or groups who have specific responsibility for the creation and maintenance of primary or secondary technical data or information for inclusion in the information management system

Accountability requirements and functional responsibilities may include:

The need to:

raise technical data and information to support the technical mission

maintain existing data and information

forecast and anticipate future requirements

review responsibilities

archive or authorise the archiving of information

Management systems framework may include:

The structuring rules for the:

repository/s

cataloguing systems and protocols

access systems

processes and software

control/management systems and protocols

Functionality may include:

The continuing ability of the information system to support the technical mission/objectives

Maintainability may include:

The combination of characteristics and available resources which will enable the system to be maintained in a current and relevant state

Growth potential may include:

Planned capability of the system to grow and migrate to meet plausible future requirements

Technology as well as dimension – the range of technologies may be electronic or paper-based such as:

data management system packages

multimedia

workflow packages

modelling

simulation