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Evidence Guide: DEFFIN007 - Analyse and report on organisational operating costs

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

DEFFIN007 - Analyse and report on organisational operating costs

What evidence can you provide to prove your understanding of each of the following citeria?

Plan for provision of a report

  1. Establish timelines to meet report deadlines and data requirements and communicate them to report users and input providers
  2. Establish a contingency plan if key milestones slip or are not met
  3. Identify expected organisation and policy changes and anticipate potential impact on reporting structure
Establish timelines to meet report deadlines and data requirements and communicate them to report users and input providers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish a contingency plan if key milestones slip or are not met

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify expected organisation and policy changes and anticipate potential impact on reporting structure

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare a draft report

  1. Gather organisational operating cost information from relevant sources and financial management information systems
  2. Draft the report
  3. Check report for accuracy against data contained in supporting documentation
Gather organisational operating cost information from relevant sources and financial management information systems

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Draft the report

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check report for accuracy against data contained in supporting documentation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse the results

  1. Review report for completeness, accuracy and consistency with authoritative data
  2. Identify and investigate any material variances or other anomalies and seek clarification where required
  3. Resolve any identified issues with the report content
  4. Prepare final report
Review report for completeness, accuracy and consistency with authoritative data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and investigate any material variances or other anomalies and seek clarification where required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resolve any identified issues with the report content

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare final report

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Submit report for authorisation

  1. Provide report to stakeholders for review
  2. Make any necessary changes to the documents
  3. Obtain all required approvals
Provide report to stakeholders for review

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make any necessary changes to the documents

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain all required approvals

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute report and follow up outstanding issues

  1. Distribute approved reports
  2. Remediate any outstanding issues prior to the commencement of the next reporting cycle
Distribute approved reports

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Remediate any outstanding issues prior to the commencement of the next reporting cycle

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Plan for provision of a report

1.1

Establish timelines to meet report deadlines and data requirements and communicate them to report users and input providers

1.2

Establish a contingency plan if key milestones slip or are not met

1.3

Identify expected organisation and policy changes and anticipate potential impact on reporting structure

2

Prepare a draft report

2.1

Gather organisational operating cost information from relevant sources and financial management information systems

2.2

Draft the report

2.3

Check report for accuracy against data contained in supporting documentation

3

Analyse the results

3.1

Review report for completeness, accuracy and consistency with authoritative data

3.2

Identify and investigate any material variances or other anomalies and seek clarification where required

3.3

Resolve any identified issues with the report content

3.4

Prepare final report

4

Submit report for authorisation

4.1

Provide report to stakeholders for review

4.2

Make any necessary changes to the documents

4.3

Obtain all required approvals

5

Distribute report and follow up outstanding issues

5.1

Distribute approved reports

5.2

Remediate any outstanding issues prior to the commencement of the next reporting cycle

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Plan for provision of a report

1.1

Establish timelines to meet report deadlines and data requirements and communicate them to report users and input providers

1.2

Establish a contingency plan if key milestones slip or are not met

1.3

Identify expected organisation and policy changes and anticipate potential impact on reporting structure

2

Prepare a draft report

2.1

Gather organisational operating cost information from relevant sources and financial management information systems

2.2

Draft the report

2.3

Check report for accuracy against data contained in supporting documentation

3

Analyse the results

3.1

Review report for completeness, accuracy and consistency with authoritative data

3.2

Identify and investigate any material variances or other anomalies and seek clarification where required

3.3

Resolve any identified issues with the report content

3.4

Prepare final report

4

Submit report for authorisation

4.1

Provide report to stakeholders for review

4.2

Make any necessary changes to the documents

4.3

Obtain all required approvals

5

Distribute report and follow up outstanding issues

5.1

Distribute approved reports

5.2

Remediate any outstanding issues prior to the commencement of the next reporting cycle

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

analysing data and information for reports

communicating variances to key stakeholders

engaging with and managing stakeholders

identifying material variances

preparing and consolidating written reports in required format

retrieving data from financial information systems.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

common financial report formats

key organisational operating cost information required, common financial report formats and typical quality indicators

key information requirements for financial reports

key organisational requirements for management reporting

relevant legislation and organisation policies

typical quality indicators for financial reports.

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.