NTISthis.com

Evidence Guide: DEFGEN313 - Establish technical data and information management systems

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

DEFGEN313 - Establish technical data and information management systems

What evidence can you provide to prove your understanding of each of the following citeria?

Identify technical context of the organisation

  1. Determine and document technical context, nature of the jurisdiction and nature of the organisation
  2. Identify and interpret technical regulatory framework specific to the organisation and clarify, as required
Determine and document technical context, nature of the jurisdiction and nature of the organisation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and interpret technical regulatory framework specific to the organisation and clarify, as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish technical creator’s accountability requirements

  1. Identify the creator of technical data and information by determining all parts of the organisation that create technical data and information
  2. Determine and document accountability requirements and functional responsibilities of the creators of technical data and information
  3. Verify sources used in research as authentic and document in accordance with organisational procedures and relevant industry standards
Identify the creator of technical data and information by determining all parts of the organisation that create technical data and information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine and document accountability requirements and functional responsibilities of the creators of technical data and information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Verify sources used in research as authentic and document in accordance with organisational procedures and relevant industry standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop management system framework

  1. Develop a management system framework from a review and synthesis of individual technical creator requirements
  2. Trial proposed system framework to ensure functionality, maintainability and growth potential, and make adjustments as required
  3. Document system framework, its protocols and guidelines to ensure consistency of application by users
Develop a management system framework from a review and synthesis of individual technical creator requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Trial proposed system framework to ensure functionality, maintainability and growth potential, and make adjustments as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document system framework, its protocols and guidelines to ensure consistency of application by users

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and respond to contextual changes over time

  1. Map system functions generating technical data and information and the technical framework governing them, to organisational structures
  2. Identify and document changes to the administrative and system functional context over time
  3. Analyse and respond to the effects of changes on technical data and information management system structures
  4. Review and update documentation taking identified changes into consideration in accordance with organisational procedures and relevant industry standards
Map system functions generating technical data and information and the technical framework governing them, to organisational structures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document changes to the administrative and system functional context over time

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse and respond to the effects of changes on technical data and information management system structures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and update documentation taking identified changes into consideration in accordance with organisational procedures and relevant industry standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify technical context of the organisation

1.1

Determine and document technical context, nature of the jurisdiction and nature of the organisation

1.2

Identify and interpret technical regulatory framework specific to the organisation and clarify, as required

2

Establish technical creator’s accountability requirements

2.1

Identify the creator of technical data and information by determining all parts of the organisation that create technical data and information

2.2

Determine and document accountability requirements and functional responsibilities of the creators of technical data and information

2.3

Verify sources used in research as authentic and document in accordance with organisational procedures and relevant industry standards

3

Develop management system framework

3.1

Develop a management system framework from a review and synthesis of individual technical creator requirements

3.2

Trial proposed system framework to ensure functionality, maintainability and growth potential, and make adjustments as required

3.3

Document system framework, its protocols and guidelines to ensure consistency of application by users

4

Identify and respond to contextual changes over time

4.1

Map system functions generating technical data and information and the technical framework governing them, to organisational structures

4.2

Identify and document changes to the administrative and system functional context over time

4.3

Analyse and respond to the effects of changes on technical data and information management system structures

4.4

Review and update documentation taking identified changes into consideration in accordance with organisational procedures and relevant industry standards

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify technical context of the organisation

1.1

Determine and document technical context, nature of the jurisdiction and nature of the organisation

1.2

Identify and interpret technical regulatory framework specific to the organisation and clarify, as required

2

Establish technical creator’s accountability requirements

2.1

Identify the creator of technical data and information by determining all parts of the organisation that create technical data and information

2.2

Determine and document accountability requirements and functional responsibilities of the creators of technical data and information

2.3

Verify sources used in research as authentic and document in accordance with organisational procedures and relevant industry standards

3

Develop management system framework

3.1

Develop a management system framework from a review and synthesis of individual technical creator requirements

3.2

Trial proposed system framework to ensure functionality, maintainability and growth potential, and make adjustments as required

3.3

Document system framework, its protocols and guidelines to ensure consistency of application by users

4

Identify and respond to contextual changes over time

4.1

Map system functions generating technical data and information and the technical framework governing them, to organisational structures

4.2

Identify and document changes to the administrative and system functional context over time

4.3

Analyse and respond to the effects of changes on technical data and information management system structures

4.4

Review and update documentation taking identified changes into consideration in accordance with organisational procedures and relevant industry standards

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

analysing system data and information

applying relevant legislative, regulatory and organisational policies and procedures

applying technical data and information management knowledge relevant to work being performed

applying, monitoring and reporting on relevant information management system implementation processes

developing management system framework

defining technical creator’s accountability requirements

identifying and responding to contextual changes over project life cycle

identifying technical context of the organisation

identifying, interpreting and analysing risk assessment requirements relevant to work being performed

interpreting organisational role relevant to technical risk management system plans

planning and developing technical data and information management system plans.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

relevant Australian and international industry standards

relevant legislation and organisational policies and procedures

research methods and techniques suitable for information management systems

sources of data relevant to information management system research

technical regulatory framework compliance management systems, and must include one or more of the following:

breach management policies and processes including the identification, classification, investigation, rectification and reporting of breaches in compliance requirements

compliance related management information systems

compliance reporting procedures

continuous improvement processes for information management systems including monitoring, evaluation and review

documentation of compliance requirements relevant to the organisation

processes for the internal and external promulgation and promotion of information on compliance requirements and a compliance program management system

record-keeping systems required for compliance management

specification of compliance management functions, accountabilities and responsibilities under the technical regulatory framework

techniques and performance indicators for monitoring the operation of an information management system.

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.