Manage OHS processes Evidence Guide

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Evidence Guide: FPPOHS420A - Manage OHS processes

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

FPPOHS420A - Manage OHS processes

What evidence can you provide to prove your understanding of each of the following citeria?

Manage OHS information and records

Identify and access relevant OHS legislation, standards, codes or practice/compliance codes, guidance material and other sources of OHS information and evaluate their relevance to the specific work context
Collect and collate OHS information to provide information on OHS requirements, trends and risk controls
Review records and record keeping processes to ensure that legal requirements for OHS record keeping are identified and addressed
Implement and monitor processes for ensuring that OHS records are accurately completed, collected and stored in line with legal requirements and workplace procedures

Identify and access relevant OHS legislation, standards, codes or practice/compliance codes, guidance material and other sources of OHS information and evaluate their relevance to the specific work context

Completed
Date:

Teacher:

Evidence:

Collect and collate OHS information to provide information on OHS requirements, trends and risk controls

Completed
Date:

Teacher:

Evidence:

Review records and record keeping processes to ensure that legal requirements for OHS record keeping are identified and addressed

Completed
Date:

Teacher:

Evidence:

Implement and monitor processes for ensuring that OHS records are accurately completed, collected and stored in line with legal requirements and workplace procedures

Completed
Date:

Teacher:

Evidence:

Manage OHS participative processes

Monitor participative processes to ensure compliance with legislative requirements and organisational procedures
Evaluate information provided to employees to ensure it is in a readily accessible and understandable format
Implement and monitor processes for ensuring that workgroup members have an opportunity, either directly or through their representative, to contribute to decisions that may affect their health and safety
Evaluate processes for addressing OHS issues, to ensure issues raised through consultation are resolved promptly and in line with organisational procedures and legislative requirements
Promptly provide information about the outcomes of consultation in a format and medium that is readily accessible to employers

Monitor participative processes to ensure compliance with legislative requirements and organisational procedures

Completed
Date:

Teacher:

Evidence:

Evaluate information provided to employees to ensure it is in a readily accessible and understandable format

Completed
Date:

Teacher:

Evidence:

Implement and monitor processes for ensuring that workgroup members have an opportunity, either directly or through their representative, to contribute to decisions that may affect their health and safety

Completed
Date:

Teacher:

Evidence:

Evaluate processes for addressing OHS issues, to ensure issues raised through consultation are resolved promptly and in line with organisational procedures and legislative requirements

Completed
Date:

Teacher:

Evidence:

Promptly provide information about the outcomes of consultation in a format and medium that is readily accessible to employers

Completed
Date:

Teacher:

Evidence:

Manage OHS risk management processes

Ensure hazard, incident, and injury reporting and investigation processes are in place, to meet legislative requirements and to inform future prevention strategies
Ensure processes are in place so that hazard identification and risk assessments occur in line with organisation procedures
Ensure risk controls and hazard specific procedures are consistent with the hierarchy of control and are monitored to support compliance with legislative and regulatory requirements
Ensure processes are in place to identify and address any OHS implications of either proposed or implemented changes to the workplace, work processes or organisation of work
Recognise limits of own professional expertise and consult expert advisors as required

Ensure hazard, incident, and injury reporting and investigation processes are in place, to meet legislative requirements and to inform future prevention strategies

Completed
Date:

Teacher:

Evidence:

Ensure processes are in place so that hazard identification and risk assessments occur in line with organisation procedures

Completed
Date:

Teacher:

Evidence:

Ensure risk controls and hazard specific procedures are consistent with the hierarchy of control and are monitored to support compliance with legislative and regulatory requirements

Completed
Date:

Teacher:

Evidence:

Ensure processes are in place to identify and address any OHS implications of either proposed or implemented changes to the workplace, work processes or organisation of work

Completed
Date:

Teacher:

Evidence:

Recognise limits of own professional expertise and consult expert advisors as required

Completed
Date:

Teacher:

Evidence:

Manage OHS training program

Ensure OHS training needs assessment is undertaken for workgroup members, that takes account of legislative and regulatory requirements, internal policies and procedures, existing skills of workgroup members and risk control requirements
Implement and monitor training programs to ensure identified OHS training requirements are addressed
Implement and monitor processes to ensure that all new employees receive OHS induction
Access and consult relevant OHS and training specialists as required, in the development and implementation of the OHS training program(s)

Ensure OHS training needs assessment is undertaken for workgroup members, that takes account of legislative and regulatory requirements, internal policies and procedures, existing skills of workgroup members and risk control requirements

Completed
Date:

Teacher:

Evidence:

Implement and monitor training programs to ensure identified OHS training requirements are addressed

Completed
Date:

Teacher:

Evidence:

Implement and monitor processes to ensure that all new employees receive OHS induction

Completed
Date:

Teacher:

Evidence:

Access and consult relevant OHS and training specialists as required, in the development and implementation of the OHS training program(s)

Completed
Date:

Teacher:

Evidence:

Manage OHS continuous improvement process

Consider input from individuals and workgroup in identifying and implementing OHS improvement
Determine OHS priorities in consultation with appropriate managers and stakeholders
Develop OHS action plans taking account of priorities and training needs
Monitor achievements against the OHS plans and update plans accordingly

Consider input from individuals and workgroup in identifying and implementing OHS improvement

Completed
Date:

Teacher:

Evidence:

Determine OHS priorities in consultation with appropriate managers and stakeholders

Completed
Date:

Teacher:

Evidence:

Develop OHS action plans taking account of priorities and training needs

Completed
Date:

Teacher:

Evidence:

Monitor achievements against the OHS plans and update plans accordingly

Completed
Date:

Teacher:

Evidence:

Assessed

Teacher: ___________________________ Date: _

Signature: ________________________________________________

Comments:

Instructions to Assessors

Evidence Guide


The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Critical aspects for assessment:	To demonstrate competence in this unit, a candidate must be able to provide evidence of managing OHS processes for a small organisation or a group(s) or persons undertaking a range of work Evidence gathered by an assessor to determine competence will include: written or verbal responses to scenarios and case studies reports from persons who have been involved in the management process portfolio of workplace documentation Evidence of workplace performance over time must be obtained to inform a judgement of competence
Products that could be used as evidence include:	Verbal and written responses to verbal, pictorial or physical scenarios Demonstrated action to scenarios, simulations, role plays Completed reports to senior managers Written directions, emails, memos and other information provided to supervisors in area of responsibility Reports from team leaders, senior managers, other managers, specialist advisers
Processes that could be used as evidence include:	How training needs were identified and addressed How action plans are developed, monitored and updated How hazard identification and risk assessment occur
Access and equity considerations:	All workers should be aware of access and equity issues in relation to their own area of work All workers should develop their ability to work in a culturally diverse environment In recognition of particular health issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on health of Aboriginal and Torres Strait Islander people Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on health of Aboriginal and/or Torres Strait Islander clients and communities

Required Skills and Knowledge

Required skills:

Ability to:

Use technical skills to access OHS information

Use language and literacy and conceptual skills to analyse and evaluate OHS information

Communicate with supervisors, other managers, staff, OHS inspectors and expert advisers in a range of contexts, and using a range of media and formats

Conduct effective meetings

Develop solutions to complex OHS problems, utilising information from a range of sources

Apply an action planning process

Assimilate information from a range of sources to evaluate effectiveness of processes

Relate to people from a range of social, cultural and ethnic backgrounds and physical and mental abilities

Required knowledge:

The difference between hazard and risk

Sources of OHS information both internal and external to the workplace

Understanding of OHS legislation and regulatory requirements relevant to the particular industry/type of work site

Regulatory requirements relevant to the particular industry/type of work site

The roles and responsibilities of employees, supervisors and managers in the workplace

Legislative requirements for consultation

Legal and practical requirements for OHS training

Legal requirements for OHS record keeping and reporting

Knowledge and understanding of guidance material including codes of practice/compliance codes relevant to the particular industry/type of work site

Risk assessment process, including:

Hazard identification procedures

Principles of risk assessment

The hierarchy of control and its application

Legislative requirements for record keeping and reporting

Systems for identifying skill needs, for example:

performance reviews

training needs analysis

identifying additional training needs of learners

Workplace specific information including:

hazards of the particular work environment and how they cause harm

hazard identification procedures relevant to the hazards in the workplace

awards and enterprise agreements that impact on the particular workplace

the characteristics and composition of the workforce and how they may impact on the management of OHS

designated person(s) for raising OHS issues

Organisational procedures related to OHS including:

hazard, incident and injury reporting

hazard identification, risk assessment and control

consultation and participation

incident investigation

record keeping

Range Statement


The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
OHS legislation includes:	commonwealth, state and territory OHS Acts and regulations
Standards include:	documents produced by national bodies, OHS regulators or industry bodies, that prescribe preventative action to avert occupational deaths, injuries and diseases standards are of an advisory nature only, except where a law adopts the standard and thus makes it mandatory standards may be called up as evidence in court or other enforcement action
Codes of practice/compliance codes are:	documents generally prepared to provide advice to employers and workers, of an acceptable way of achieving standards may provide information for use by unions, employers, management, health and safety committee members and representatives, safety officers and others requiring guidance Codes of practice/compliance codes may: be incorporated into regulations not relate to a standard be called up as evidence in court or other enforcement action
Guidance material:	is an advisory technical document, providing detailed information for use by unions, employers, management, health and safety committee members and representatives, safety officers and others requiring guidance advises on 'what to do' and 'how to do it' has no legal standing
Other sources of OHS information include	persons, organisations and references where knowledge about OHS may be obtained These sources may be: internal, including: hazard, incident and investigation reports workplace inspections incident investigations minutes of meetings Job Safety Analysis (JSAs) and Risk Assessments (RAs) organisational data such as insurance records, enforcement notices and actions, workers compensation data, OHS performance data reports and audits material safety data sheets (MSDSs) and registers employees handbooks employees including questionnaire results OHS advisors manufacturers' manuals and specifications external, including: regulatory bodies and OHS Acts regulations, codes and guidance material other relevant legislation Safe Work Australia documents databases such as national and state injury data OHS specialists and consultants newspapers and journals, trade/industry publications internet sites industry networks and associations including unions and employer groups OHS professional bodies specialist advisors research information
OHS information includes:	requirements under OHS legislation, regulations, standards, codes of practice/compliance codes and guidelines rights and responsibilities information on hazards including MSDSs collated information on hazard incidents and injuries investigation and audit reports outcomes of hazard identifications and workplace inspections Risk Assessments (RAs) risk controls workplace OHS policies and procedures work procedures training records
Risk controls include:	the devices and methods to: where practicable, eliminate the hazard where this is not practicable, minimise the risk associated with the hazard
Legal requirements for record keeping include:	that specified under OHS legislation and regulations for: serious incident and injury reporting registered plant hazardous substances and dangerous goods environmental monitoring health surveillance privacy legislation
OHS records may include:	hazard, incident and investigation reports workplace inspection reports incident investigation reports first aid records minutes of meetings job safety analyses (JSAs) and risk assessments material safety data sheets (MSDSs) and registers plant and equipment operation records including those relevant to registered plant maintenance and testing reports training records environmental monitoring records health surveillance records
Participative processes include:	processes that: inform employees and other stakeholders of OHS matters and seek their input offer opportunity for stakeholders to participate in decisions that may impact on their health and safety Participative processes may also be referred to as 'consultative processes', however 'participation' implies a higher level of involvement
Organisational policies and procedures include:	policies and procedures underpinning the management of OHS including: hazard, incident and injury reporting hazard identification, risk assessment and control and monitoring consultation and participation incident investigation quality system documentation
Consultation includes processes for:	seeking information or the opinions from one or more people prior to decision-making consultation should particularly include those who may affect the outcomes or be affected by the decisions made but may also include specialist sources
A hazard is:	a source or situation with the potential for harm in terms of human injury or ill-health, damage to property, the environment, or a combination of these
Specific safety related hazards may include but are not limited to:	substances e.g. chemicals, starch pulp, steam noise manual handling ergonomics underfoot hazards slips and trips moving parts of machinery mobile plant
Other workplace hazards may include, but are not limited to:	fatigue stress bullying occupational violence
Incident includes:	any event that has caused or has the potential for injury, ill health or damage
Hazard identification is	the process of identifying sources of harm an may be required: at design or pre purchase of equipment of materials at commissioning or pre-implementation of new processes or practices before new forms of work and organisation of work are implemented before changes are made to workplace, equipment, work processes or work arrangements as part of planning major tasks or activities, such as equipment shutdowns following an incident report when new knowledge becomes available at regular intervals during normal operations prior to disposal of equipment, buildings or materials
Risk:	in relation to any hazard, means the probability and consequences of injury, illness or damage resulting from exposure to a hazard
Risk assessments	involve analysing a hazard to identify: factors influencing the risk and the range of potential consequences effectiveness of existing controls likelihood of each consequence considering exposure and hazard level and, combine these in some way to obtain a level of risk
Hierarchy of control is	the preferred order of control measures for OHS risks: elimination controlling the hazard at the source substitution e.g. replacing one substance or activity at the source engineering e.g. installing guards on machinery administration policies and procedures for safe work practices Personal Protective Equipment (PPE) e.g. respirators, ear plugs
Expert advisers include:	persons either internal or external to the organisation including: safety professionals ergonomists occupational hygienists audiologists safety engineers toxicologists occupational health professionals and, other persons providing specific technical knowledge or expertise in areas related to OHS including: risk managers health professionals injury management advisors legal practitioners with experience in OHS engineers (such as design, acoustic, mechanical, civil) security and emergency response personnel workplace trainers and assessors maintenance and tradepersons
OHS induction includes:	the processes by which new employees are introduced to, and acquainted with their job and the new workplace, including familiarisation with: hazards and risks associated with the work risk control measures welfare facilities emergency response procedures
Stakeholders are:	those people or organisations who may be affected by, or perceive themselves to be affected by an activity or decision including: managers supervisors health and safety and other employee representatives OHS committees employees and contractors the community
OHS action plans include:	documented plans developed within the workplace to implement a systematic approach to OHS management and contain: actions that support an integrated strategy to address deficiencies, meet obligations or provide or improved outcomes allocated responsibilities timeframes

NTISthis.com

Evidence Guide: FPPOHS420A - Manage OHS processes

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

FPPOHS420A - Manage OHS processes

Manage OHS information and records

Manage OHS participative processes

Manage OHS risk management processes

Manage OHS training program

Manage OHS continuous improvement process

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

Instructions to Assessors

Teacher: ___________________________ Date: _