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Evidence Guide: FWPCOT3236 - Coordinate stock control procedures

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

FWPCOT3236 - Coordinate stock control procedures

What evidence can you provide to prove your understanding of each of the following citeria?

Monitor stock control

  1. Delegate product group recording to appropriate personnel.
  2. Monitor stock levels and maintain at optimum level in line with organisational procedures.
  3. Monitor stock re-order cycles and adjust to maintain consistent supply.
  4. Analyse management inventory reports and where required take corrective action.
  5. Notify buyers of stock levels in line with organisational procedures.
Delegate product group recording to appropriate personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor stock levels and maintain at optimum level in line with organisational procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor stock re-order cycles and adjust to maintain consistent supply.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse management inventory reports and where required take corrective action.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Notify buyers of stock levels in line with organisational procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor receipt and despatch of products

  1. Delegate receipt and despatch of products to appropriate personnel.
  2. Ensure staff compliance with receipt and despatch procedures including documentation processes.
  3. Coordinate distribution of products within organisation in line with organisational procedures.
  4. Ensure incoming products and those for despatch are securely stored in designated location.
  5. Report anomalies in quantity or quality of received products.
  6. Inspect, assess and report stock damage and losses, against loss forecasts, and investigate unacceptable cases.
  7. Provide advice to management on appropriate way of dealing with damaged stock.
Delegate receipt and despatch of products to appropriate personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure staff compliance with receipt and despatch procedures including documentation processes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate distribution of products within organisation in line with organisational procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure incoming products and those for despatch are securely stored in designated location.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report anomalies in quantity or quality of received products.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inspect, assess and report stock damage and losses, against loss forecasts, and investigate unacceptable cases.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide advice to management on appropriate way of dealing with damaged stock.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and maintain site security policies

  1. Monitor effectiveness of site security procedures and provide feedback to management.
  2. Advise staff of security procedures for stores and ensure compliance.
  3. Advise management of requirements for security policy development and training.
Monitor effectiveness of site security procedures and provide feedback to management.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Advise staff of security procedures for stores and ensure compliance.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Advise management of requirements for security policy development and training.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1. Monitor stock control

1.1 Delegate product group recording to appropriate personnel.

1.2 Monitor stock levels and maintain at optimum level in line with organisational procedures.

1.3 Monitor stock re-order cycles and adjust to maintain consistent supply.

1.4 Analyse management inventory reports and where required take corrective action.

1.5 Notify buyers of stock levels in line with organisational procedures.

2. Monitor receipt and despatch of products

2.1 Delegate receipt and despatch of products to appropriate personnel.

2.2 Ensure staff compliance with receipt and despatch procedures including documentation processes.

2.3 Coordinate distribution of products within organisation in line with organisational procedures.

2.4 Ensure incoming products and those for despatch are securely stored in designated location.

2.5 Report anomalies in quantity or quality of received products.

2.6 Inspect, assess and report stock damage and losses, against loss forecasts, and investigate unacceptable cases.

2.7 Provide advice to management on appropriate way of dealing with damaged stock.

3. Monitor and maintain site security policies

3.1 Monitor effectiveness of site security procedures and provide feedback to management.

3.2 Advise staff of security procedures for stores and ensure compliance.

3.3 Advise management of requirements for security policy development and training.

Required Skills and Knowledge

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1. Monitor stock control

1.1 Delegate product group recording to appropriate personnel.

1.2 Monitor stock levels and maintain at optimum level in line with organisational procedures.

1.3 Monitor stock re-order cycles and adjust to maintain consistent supply.

1.4 Analyse management inventory reports and where required take corrective action.

1.5 Notify buyers of stock levels in line with organisational procedures.

2. Monitor receipt and despatch of products

2.1 Delegate receipt and despatch of products to appropriate personnel.

2.2 Ensure staff compliance with receipt and despatch procedures including documentation processes.

2.3 Coordinate distribution of products within organisation in line with organisational procedures.

2.4 Ensure incoming products and those for despatch are securely stored in designated location.

2.5 Report anomalies in quantity or quality of received products.

2.6 Inspect, assess and report stock damage and losses, against loss forecasts, and investigate unacceptable cases.

2.7 Provide advice to management on appropriate way of dealing with damaged stock.

3. Monitor and maintain site security policies

3.1 Monitor effectiveness of site security procedures and provide feedback to management.

3.2 Advise staff of security procedures for stores and ensure compliance.

3.3 Advise management of requirements for security policy development and training.

A person demonstrating competency in this unit must satisfy all of the elements, performance criteria and foundation skills of this unit. If a specific volume or frequency is not stated below, then evidence must be provided that the following requirements have been performed on at least one occasion:

follow organisational policies and procedures relevant to co-ordinating stock control procedures

co-ordinate stock control procedures for a work site, including coordinating staff and inventory

implement site security procedures for the control of stock

Knowledge evidence

A person competent in this unit must be able to demonstrate knowledge of:

role boundaries and responsibilities of self, other stock control personnel and buyers for maintaining stock

typical product groups for forest product factories

principles of stock control:

rotation and replenishment

product life cycle and maximising the use of all stock

financial implications of stock level control

typical stock control processes:

recording incoming stock

recording and reporting discrepancies and quality deficiencies

recording stock levels

monitoring and maintaining quality of stock

monitoring and maintaining stock at optimum levels

maintaining security of stock

waste handling, sorting, disposal and recycling

organisational stock reorder cycles

internal distribution processes

reasons for stock loss and damage and methods to control these

layout of stores area in forest products factories

environmental storage requirements to maintain materials in optimum condition

methods to categorise and label stock materials

format, content and use of stock control documents and reports

features, functions and system capabilities of stock control software.

organisational policies and procedures specific to stock control, store and site security.

Range Statement

Not Applicable