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Evidence Guide: FWPCOT5206 - Implement forestry chain of custody certification system

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

FWPCOT5206 - Implement forestry chain of custody certification system

What evidence can you provide to prove your understanding of each of the following citeria?

Confirm system requirements

  1. Identify key requirements of relevant laws to confirm understanding and ensure consistency of interpretation and application to chain of custody requirements.
  2. Clarify the relationship between chain of custody certification and forestry certification systems to ensure integration and compatibility of both systems.
  3. Review traceability chain for documentation to ensure compliance with appropriate standards.
  4. Review chain of custody certification system manual for applicability to work areas within the organisation.
Identify key requirements of relevant laws to confirm understanding and ensure consistency of interpretation and application to chain of custody requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clarify the relationship between chain of custody certification and forestry certification systems to ensure integration and compatibility of both systems.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review traceability chain for documentation to ensure compliance with appropriate standards.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review chain of custody certification system manual for applicability to work areas within the organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Comply with system requirements

  1. Arrange internal auditors for chain of custody system and conduct appropriate training.
  2. Distribute traceability chain records and instruct appropriate personnel on how to enter relevant information.
  3. Conduct training and induction on chain of custody certification system manual for work areas covered by the chain of custody system.
  4. Manage chain of custody activities and audits across work areas to minimise non-compliance.
  5. Report incidents of non-compliance in line with legal and organisational requirements.
  6. Complete traceability chain records and store in line with chain of custody certification system manual requirements.
  7. Report inadequacies in chain of custody certification system manual which may contribute to non- compliance.
Arrange internal auditors for chain of custody system and conduct appropriate training.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Distribute traceability chain records and instruct appropriate personnel on how to enter relevant information.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct training and induction on chain of custody certification system manual for work areas covered by the chain of custody system.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage chain of custody activities and audits across work areas to minimise non-compliance.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report incidents of non-compliance in line with legal and organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete traceability chain records and store in line with chain of custody certification system manual requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report inadequacies in chain of custody certification system manual which may contribute to non- compliance.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide system support

  1. Incorporate audit recommendations into a system improvement plan to rectify non-compliances and improve processes.
  2. Contribute to continuous improvement process to ensure system remains effective.
Incorporate audit recommendations into a system improvement plan to rectify non-compliances and improve processes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to continuous improvement process to ensure system remains effective.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document the operation and monitoring of the system

  1. Prepare information on system operation and disseminate to relevant internal and external personnel in line with system communication plan.
  2. Periodically prepare reports on system operation identifying operational problems and disseminate to relevant internal and external personnel.
  3. Prepare reports on any identified breaches of compliance and disseminate to relevant internal and external personnel.
Prepare information on system operation and disseminate to relevant internal and external personnel in line with system communication plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Periodically prepare reports on system operation identifying operational problems and disseminate to relevant internal and external personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare reports on any identified breaches of compliance and disseminate to relevant internal and external personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1. Confirm system requirements

1.1 Identify key requirements of relevant laws to confirm understanding and ensure consistency of interpretation and application to chain of custody requirements.

1.2 Clarify the relationship between chain of custody certification and forestry certification systems to ensure integration and compatibility of both systems.

1.3 Review traceability chain for documentation to ensure compliance with appropriate standards.

1.4 Review chain of custody certification system manual for applicability to work areas within the organisation.

2. Comply with system requirements

2.1 Arrange internal auditors for chain of custody system and conduct appropriate training.

2.2 Distribute traceability chain records and instruct appropriate personnel on how to enter relevant information.

2.3 Conduct training and induction on chain of custody certification system manual for work areas covered by the chain of custody system.

2.4 Manage chain of custody activities and audits across work areas to minimise non-compliance.

2.5 Report incidents of non-compliance in line with legal and organisational requirements.

2.6 Complete traceability chain records and store in line with chain of custody certification system manual requirements.

2.7 Report inadequacies in chain of custody certification system manual which may contribute to non- compliance.

3. Provide system support

3.1 Incorporate audit recommendations into a system improvement plan to rectify non-compliances and improve processes.

3.2 Contribute to continuous improvement process to ensure system remains effective.

4. Document the operation and monitoring of the system

4.1 Prepare information on system operation and disseminate to relevant internal and external personnel in line with system communication plan.

4.2 Periodically prepare reports on system operation identifying operational problems and disseminate to relevant internal and external personnel.

4.3 Prepare reports on any identified breaches of compliance and disseminate to relevant internal and external personnel.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1. Confirm system requirements

1.1 Identify key requirements of relevant laws to confirm understanding and ensure consistency of interpretation and application to chain of custody requirements.

1.2 Clarify the relationship between chain of custody certification and forestry certification systems to ensure integration and compatibility of both systems.

1.3 Review traceability chain for documentation to ensure compliance with appropriate standards.

1.4 Review chain of custody certification system manual for applicability to work areas within the organisation.

2. Comply with system requirements

2.1 Arrange internal auditors for chain of custody system and conduct appropriate training.

2.2 Distribute traceability chain records and instruct appropriate personnel on how to enter relevant information.

2.3 Conduct training and induction on chain of custody certification system manual for work areas covered by the chain of custody system.

2.4 Manage chain of custody activities and audits across work areas to minimise non-compliance.

2.5 Report incidents of non-compliance in line with legal and organisational requirements.

2.6 Complete traceability chain records and store in line with chain of custody certification system manual requirements.

2.7 Report inadequacies in chain of custody certification system manual which may contribute to non- compliance.

3. Provide system support

3.1 Incorporate audit recommendations into a system improvement plan to rectify non-compliances and improve processes.

3.2 Contribute to continuous improvement process to ensure system remains effective.

4. Document the operation and monitoring of the system

4.1 Prepare information on system operation and disseminate to relevant internal and external personnel in line with system communication plan.

4.2 Periodically prepare reports on system operation identifying operational problems and disseminate to relevant internal and external personnel.

4.3 Prepare reports on any identified breaches of compliance and disseminate to relevant internal and external personnel.

A person demonstrating competency in this unit must satisfy all of the elements, performance criteria and foundation skills of this unit, and must be able to provide evidence that they can:

Coordinate all aspects of a chain of custody certification system to ensure traceability of chain of custody system documentation and compliance with appropriate standards.

Develop and deliver one training session for operators in one work area on chain of custody systems and their role in completing and lodging required documentation.

Develop and deliver internal auditor training to three internal auditors.

Coordinate all processes for one internal chain of custody certification system audit including:

preparation of all required documents

responding to audit reports and providing clear evidence of remedial actions taken for non-compliant issues.

Complete the following reports:

system improvement plan for an audit

a report on periodic system operation

a report on breaches of compliance.

A person competent in this unit must be able to demonstrate knowledge of:

Purpose and key content and of the Illegal Logging Prohibition Act 2012 or superseding law.

Purpose and key content of forestry certification standards and systems:

Australian Standard (AS) 47072006 Chain of custody for certified wood and forest products

Forestry Stewardship Council.

Contents, at an in-depth level of understanding, and use of the chain of custody systems manual.

Industry and organisational standards for managing the traceability chain of custody certification system documents.

Format, content and use of documents and register used for certification, audit and quality purposes, including:

timber source documents

processing records

quality records

numbering and labelling documents.

Internal audit processes, including:

purpose of internal audits

scheduling requirements for audits

role of internal auditors

process for preparing and presenting required documents

requirements for and methods of responding to non-compliances and process improvements identified by audit.

Organisational and legal requirements for reporting incidents of non-compliance.

Format, content and use of the following plans and reports:

audit reports

system improvement plans

reports on system operation

reports on breaches of compliance.

Organisational standards, requirements, policies and procedures for implementing forestry chain of custody certification system.