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Evidence Guide: FWPCOT6202 - Develop and manage a forestry chain of custody certification process

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

FWPCOT6202 - Develop and manage a forestry chain of custody certification process

What evidence can you provide to prove your understanding of each of the following citeria?

Confirm certification requirements

  1. Identify key requirements of relevant laws to confirm understanding and ensure consistency of interpretation and application to chain of custody requirements.
  2. Clarify the relationship between chain of custody certification and forestry certification systems to ensure integration and compatibility of both systems.
  3. Investigate each operational area for applicability to certification requirements under law and determine management system options.
  4. Identify organisational requirements for traceability chain of documentation and all other required components.
Identify key requirements of relevant laws to confirm understanding and ensure consistency of interpretation and application to chain of custody requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Clarify the relationship between chain of custody certification and forestry certification systems to ensure integration and compatibility of both systems.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Investigate each operational area for applicability to certification requirements under law and determine management system options.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify organisational requirements for traceability chain of documentation and all other required components.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop chain of custody certification system

  1. Design all required components of certification system for effective and efficient operation and document all specifications.
  2. Write a values statement, in consultation with senior managers, that outlines the organisation’s commitment to certification.
  3. Develop policies and procedures for completing and maintaining required traceability chain documents.
  4. Develop policies and procedures for meeting reporting requirements.
  5. Develop policies and procedures for auditing processes and managing and documenting breaches.
  6. Document a process for evaluating system effectiveness.
  7. Prepare a chain of custody certification systems manual to compile all documents.
  8. Request authorised external entities to review chain of custody certification system and make any necessary adjustments.
Design all required components of certification system for effective and efficient operation and document all specifications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Write a values statement, in consultation with senior managers, that outlines the organisation’s commitment to certification.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop policies and procedures for completing and maintaining required traceability chain documents.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop policies and procedures for meeting reporting requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop policies and procedures for auditing processes and managing and documenting breaches.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document a process for evaluating system effectiveness.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare a chain of custody certification systems manual to compile all documents.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Request authorised external entities to review chain of custody certification system and make any necessary adjustments.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate system

  1. Monitor and review operation of certification system in line with system and regulatory requirements.
  2. Analyse audit and other operational data.
  3. Consult with auditors and system managers to seek feedback on operational effectiveness of system.
  4. Make required changes to system based on consultation and analysis.
  5. Prepare reports on review of certification system in line with system and regulatory requirements.
Monitor and review operation of certification system in line with system and regulatory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse audit and other operational data.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with auditors and system managers to seek feedback on operational effectiveness of system.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make required changes to system based on consultation and analysis.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare reports on review of certification system in line with system and regulatory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1. Confirm certification requirements

1.1 Identify key requirements of relevant laws to confirm understanding and ensure consistency of interpretation and application to chain of custody requirements.

1.2 Clarify the relationship between chain of custody certification and forestry certification systems to ensure integration and compatibility of both systems.

1.3 Investigate each operational area for applicability to certification requirements under law and determine management system options.

1.4 Identify organisational requirements for traceability chain of documentation and all other required components.

2. Develop chain of custody certification system

2.1 Design all required components of certification system for effective and efficient operation and document all specifications.

2.2 Write a values statement, in consultation with senior managers, that outlines the organisation’s commitment to certification.

2.3 Develop policies and procedures for completing and maintaining required traceability chain documents.

2.4 Develop policies and procedures for meeting reporting requirements.

2.5 Develop policies and procedures for auditing processes and managing and documenting breaches.

2.6 Document a process for evaluating system effectiveness.

2.7 Prepare a chain of custody certification systems manual to compile all documents.

2.8 Request authorised external entities to review chain of custody certification system and make any necessary adjustments.

3. Develop chain of custody certification system

3.1 Develop an implementation plan and budget and allocate resources, roles and responsibilities.

3.2 Develop strategies for promoting a positive organisational culture at all employee levels to ensure certification system effectiveness.

3.3 Appoint internal auditors for chain of custody system and coordinate training.

3.4 Develop an induction and training process for auditors, system managers and operational personnel.

3.5 Consult with system managers to ensure effective implementation of certification system.

3.6 Prepare operational reports and those for identified compliance breaches and disseminate to relevant internal personnel and external certification authorities.

4. Evaluate system

4.1 Monitor and review operation of certification system in line with system and regulatory requirements.

4.2 Analyse audit and other operational data.

4.3 Consult with auditors and system managers to seek feedback on operational effectiveness of system.

4.4 Make required changes to system based on consultation and analysis.

4.5 Prepare reports on review of certification system in line with system and regulatory requirements.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1. Confirm certification requirements

1.1 Identify key requirements of relevant laws to confirm understanding and ensure consistency of interpretation and application to chain of custody requirements.

1.2 Clarify the relationship between chain of custody certification and forestry certification systems to ensure integration and compatibility of both systems.

1.3 Investigate each operational area for applicability to certification requirements under law and determine management system options.

1.4 Identify organisational requirements for traceability chain of documentation and all other required components.

2. Develop chain of custody certification system

2.1 Design all required components of certification system for effective and efficient operation and document all specifications.

2.2 Write a values statement, in consultation with senior managers, that outlines the organisation’s commitment to certification.

2.3 Develop policies and procedures for completing and maintaining required traceability chain documents.

2.4 Develop policies and procedures for meeting reporting requirements.

2.5 Develop policies and procedures for auditing processes and managing and documenting breaches.

2.6 Document a process for evaluating system effectiveness.

2.7 Prepare a chain of custody certification systems manual to compile all documents.

2.8 Request authorised external entities to review chain of custody certification system and make any necessary adjustments.

3. Develop chain of custody certification system

3.1 Develop an implementation plan and budget and allocate resources, roles and responsibilities.

3.2 Develop strategies for promoting a positive organisational culture at all employee levels to ensure certification system effectiveness.

3.3 Appoint internal auditors for chain of custody system and coordinate training.

3.4 Develop an induction and training process for auditors, system managers and operational personnel.

3.5 Consult with system managers to ensure effective implementation of certification system.

3.6 Prepare operational reports and those for identified compliance breaches and disseminate to relevant internal personnel and external certification authorities.

4. Evaluate system

4.1 Monitor and review operation of certification system in line with system and regulatory requirements.

4.2 Analyse audit and other operational data.

4.3 Consult with auditors and system managers to seek feedback on operational effectiveness of system.

4.4 Make required changes to system based on consultation and analysis.

4.5 Prepare reports on review of certification system in line with system and regulatory requirements.

A person demonstrating competency in this unit must satisfy all of the elements, performance criteria and foundation skills of this unit, and must be able to provide evidence that they can:

Investigate certification requirements for a given forestry industry organisation against:

Australian Standard (AS) 47072006 Chain of custody for certified wood and forest products

Forestry Stewardship Council standards.

Develop a chain of custody certification system to meet that organisation’s requirements incorporating the following system components and documents:

values statement

policies and procedures for completing and maintaining traceability chain documents

policies and procedures for auditing processes and managing and documenting breaches

process for evaluating system effectiveness

chain of custody certification systems manual

strategies for promoting a positive organisational culture for chain of custody certification

implementation plan and budget

an induction and training process for auditors, system managers and operational personnel.

A person competent in this unit must be able to demonstrate knowledge of:

Purpose and key content and of the Illegal Logging Prohibition Act 2012 or superseding law.

Purpose and key content of forestry certification standards and systems:

Australian Standard (AS) 47072006 Chain of custody for certified wood and forest products

Forestry Stewardship Council.

How a chain of custody process fits into forestry certification systems.

Operational areas and organisational processes that are linked to certification requirements.

Purpose, common content of and format for all chain of custody system components and documents, including:

values statement

policies and procedures for completing and maintaining traceability chain documents

policies and procedures for auditing processes and managing and documenting breaches

process for evaluating system effectiveness

chain of custody certification systems manual.

Format, content and use of documents and register used for certification, audit and quality purposes, including:

timber source documents

processing records

quality records

numbering and labelling documents.

Strategies for promoting a positive organisational culture for chain of custody certification.

Internal audit processes, including:

purpose of internal audits

principles of auditing against a standard

role of internal auditors

requirements for and methods of responding to non-compliances and process improvements identified by audit.

Organisational and legal requirements for reporting incidents of non-compliance.

Format content and use of the following reports:

periodic reports on system operation

audit reports

reports on breaches of compliance.