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Evidence Guide: HLTPHA001 - Maintain pharmaceutical imprest stock

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

HLTPHA001 - Maintain pharmaceutical imprest stock

What evidence can you provide to prove your understanding of each of the following citeria?

Elements define the essential outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor imprest stock against requirements

  1. Establish needs to replenish stock and determine quantity from specified minimum and maximum levels
  2. Use appropriate technology to complete stock checks and generate picking lists of requisition items
  3. Check that requisition lists comply with operating procedures and department requirements
  4. Identify and report deviations to an authorised person according to scope of own job role
Establish needs to replenish stock and determine quantity from specified minimum and maximum levels

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use appropriate technology to complete stock checks and generate picking lists of requisition items

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check that requisition lists comply with operating procedures and department requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and report deviations to an authorised person according to scope of own job role

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select and dispatch stock

  1. Obtain clearance for orders from authorised person
  2. Select requisitioned products and place into appropriate delivery containers
  3. Interpret information in pharmacy management systems, complete accurate transactions and generate packing slip
  4. Store and pack completed requisitions within the pharmacy prior to delivery
  5. Deliver stock to designated areas
  6. Check and confirm accuracy of stock placement
  7. Store stock according to manufacturers’ recommended storage conditions
  8. Ensure an authorised person verifies, checks and signs for medicines on receipt where required
Obtain clearance for orders from authorised person

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select requisitioned products and place into appropriate delivery containers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Interpret information in pharmacy management systems, complete accurate transactions and generate packing slip

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Store and pack completed requisitions within the pharmacy prior to delivery

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Deliver stock to designated areas

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check and confirm accuracy of stock placement

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Store stock according to manufacturers’ recommended storage conditions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure an authorised person verifies, checks and signs for medicines on receipt where required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete documentation process

  1. Complete and file documentation according to required procedures
  2. Collate medicines usage information and record statistics for authorised person
  3. Update imprest lists, based on stock usage and medicines inventory changes in liaison with relevant staff
  4. Report changes to stock usage that may impact on stock control to an authorised person
Complete and file documentation according to required procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collate medicines usage information and record statistics for authorised person

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update imprest lists, based on stock usage and medicines inventory changes in liaison with relevant staff

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report changes to stock usage that may impact on stock control to an authorised person

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element

1. Monitor imprest stock against requirements

1.1 Establish needs to replenish stock and determine quantity from specified minimum and maximum levels

1.2 Use appropriate technology to complete stock checks and generate picking lists of requisition items

1.3 Check that requisition lists comply with operating procedures and department requirements

1.4 Identify and report deviations to an authorised person according to scope of own job role

2. Select and dispatch stock

2.1 Obtain clearance for orders from authorised person

2.2 Select requisitioned products and place into appropriate delivery containers

2.3 Interpret information in pharmacy management systems, complete accurate transactions and generate packing slip

2.4 Store and pack completed requisitions within the pharmacy prior to delivery

2.5 Deliver stock to designated areas

2.6 Check and confirm accuracy of stock placement

2.7 Store stock according to manufacturers’ recommended storage conditions

2.8 Ensure an authorised person verifies, checks and signs for medicines on receipt where required

3. Complete documentation process

3.1 Complete and file documentation according to required procedures

3.2 Collate medicines usage information and record statistics for authorised person

3.3 Update imprest lists, based on stock usage and medicines inventory changes in liaison with relevant staff

3.4 Report changes to stock usage that may impact on stock control to an authorised person

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element

1. Monitor imprest stock against requirements

1.1 Establish needs to replenish stock and determine quantity from specified minimum and maximum levels

1.2 Use appropriate technology to complete stock checks and generate picking lists of requisition items

1.3 Check that requisition lists comply with operating procedures and department requirements

1.4 Identify and report deviations to an authorised person according to scope of own job role

2. Select and dispatch stock

2.1 Obtain clearance for orders from authorised person

2.2 Select requisitioned products and place into appropriate delivery containers

2.3 Interpret information in pharmacy management systems, complete accurate transactions and generate packing slip

2.4 Store and pack completed requisitions within the pharmacy prior to delivery

2.5 Deliver stock to designated areas

2.6 Check and confirm accuracy of stock placement

2.7 Store stock according to manufacturers’ recommended storage conditions

2.8 Ensure an authorised person verifies, checks and signs for medicines on receipt where required

3. Complete documentation process

3.1 Complete and file documentation according to required procedures

3.2 Collate medicines usage information and record statistics for authorised person

3.3 Update imprest lists, based on stock usage and medicines inventory changes in liaison with relevant staff

3.4 Report changes to stock usage that may impact on stock control to an authorised person

The candidate must show evidence of the ability to complete tasks outlined in elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the job role. There must be evidence that the candidate has:

monitored imprest stock according to workplace procedures on at least 10 occasions and completed associated selection, dispatch and documentation requirements

identified issues outside scope of own practice and referred to the authorised person

The candidate must be able to demonstrate essential knowledge required to effectively complete tasks outlined in elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the work role. This includes knowledge of:

legal and ethical requirements (national, state/territory) for imprest stock monitoring, and how these are applied in organisations, including:

codes of conduct

duty of care (and implications of negligence)

privacy, confidentiality and disclosure

records management

rights and responsibilities of workers, employers and clients

specific legislation:

medicines and their use

the practice of pharmacy

different schedules of medicines and pharmaceutical products

work role boundaries – responsibilities and limitations

work health and safety

key information in standard pharmaceutical references and their use by pharmacy assistants, including:

Australian pharmaceutical formulary and handbook (APF)

MIMs

Australian medicines handbook (AMH)

Micromedex

proprietary and generic names of pharmaceutical products and the differences between them

principles and procedures for imprest stock control

features of pharmaceutical data management systems

purpose of batch numbering and expiry dates on pharmaceutical products