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Evidence Guide: ICAICT105A - Operate spreadsheet applications

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

ICAICT105A - Operate spreadsheet applications

What evidence can you provide to prove your understanding of each of the following citeria?

Create spreadsheets

  1. Open spreadsheet application, create spreadsheet files and enter numbers, text and symbols into cells according to information requirements
  2. Enter simple formulas and functions using cell referencing where required
  3. Correct formulas when error messages occur
  4. Use a range of common tools during spreadsheet development
  5. Edit columns and rows within the spreadsheet
  6. Use the auto-fill function to increment data where required
  7. Save spreadsheet to directory or folder
Open spreadsheet application, create spreadsheet files and enter numbers, text and symbols into cells according to information requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Enter simple formulas and functions using cell referencing where required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Correct formulas when error messages occur

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use a range of common tools during spreadsheet development

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Edit columns and rows within the spreadsheet

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use the auto-fill function to increment data where required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Save spreadsheet to directory or folder

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Customise basic settings

  1. Adjust page layout to meet user requirements or special needs
  2. Open and view different toolbars
  3. Change font settings so that they are appropriate for the purpose of the document
  4. Change alignment options and line spacing according to spreadsheet formatting features
  5. Format cell to display different styles as required
  6. Modify margin sizes to suit the purpose of the spreadsheets
  7. View multiple spreadsheets concurrently
Adjust page layout to meet user requirements or special needs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Open and view different toolbars

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Change font settings so that they are appropriate for the purpose of the document

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Change alignment options and line spacing according to spreadsheet formatting features

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Format cell to display different styles as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Modify margin sizes to suit the purpose of the spreadsheets

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

View multiple spreadsheets concurrently

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Format spreadsheet

  1. Use formatting features as required
  2. Copy selected formatting features from another cell in the spreadsheet or from another active spreadsheet
  3. Use formatting tools as required within the spreadsheet
  4. Align information in a selected cell as required
  5. Insert headers and footers using formatting features
  6. Save spreadsheet in another format
  7. Save and close spreadsheet to storage device
Use formatting features as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Copy selected formatting features from another cell in the spreadsheet or from another active spreadsheet

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use formatting tools as required within the spreadsheet

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Align information in a selected cell as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Insert headers and footers using formatting features

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Save spreadsheet in another format

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Save and close spreadsheet to storage device

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Incorporate object and chart in spreadsheet

  1. Import an object into an active spreadsheet
  2. Manipulate imported object by using formatting features
  3. Create a chart using selected data in the spreadsheet
  4. Display selected data in a different chart
  5. Modify chart using formatting features
Import an object into an active spreadsheet

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manipulate imported object by using formatting features

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create a chart using selected data in the spreadsheet

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Display selected data in a different chart

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Modify chart using formatting features

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Print spreadsheet

  1. Preview spreadsheet in print preview mode
  2. Select basic printer options
  3. Print spreadsheet or selected part of spreadsheet
  4. Submit the spreadsheet to appropriate person for approval or feedback
Preview spreadsheet in print preview mode

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select basic printer options

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Print spreadsheet or selected part of spreadsheet

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Submit the spreadsheet to appropriate person for approval or feedback

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

create spreadsheets

customise basic settings

format spreadsheets

create basic formulas

work with objects and charts in spreadsheets

save and print spreadsheets.

Context of and specific resources for assessment

Assessment must ensure access to:

use of PC and printer

use of spreadsheet software currently used in industry

documents detailing organisational style guide and policy

documents or information containing data suitable for creating spreadsheets

appropriate learning and assessment support when required.

Where applicable, physical resources should include equipment modified for people with special needs.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

verbal or written questioning to assess candidate’s knowledge of spreadsheet operations

direct observation of candidate creating and formatting spreadsheets

review of spreadsheets, including formatting, formulas, objects and images.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, where appropriate.

Assessment processes and techniques must be culturally appropriate, and suitable to the communication skill level, language, literacy and numeracy capacity of the candidate and the work being performed.

Indigenous people and other people from a non-English speaking background may need additional support.

In cases where practical assessment is used it should be combined with targeted questioning to assess required knowledge.

Required Skills and Knowledge

Required skills

communication skills to:

communicate with peers and supervisors

seek assistance and expert advice

literacy skills to:

interpret user manuals and help functions

read and write basic workplace documents

numeracy skills to enter simple formulas into spreadsheet

problem-solving skills to address common operational problems when using spreadsheet applications

technical skills to:

operate a personal computer (PC)

use a keyboard to enter text and numerical data.

Required knowledge

basic technical terminology related to reading help files and prompts

formatting styles and their effect on formatting, readability and appearance of spreadsheets

log-in procedures relating to accessing a PC

purpose, use and function of spreadsheet application.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Simple formulas and functionsmay include:

addition

division

multiplication

subtraction

application of the above to a series of cells.

Tools may include:

help

search and replace

simple formatting tools

spell check

undo.

Edit may relate to:

adding

copying

deleting

moving

pasting

selecting.

Data may include:

symbols added to the document

text added to the document.

Layout may include:

display modes

orientation

size.

Toolbars may contain:

buttons

menus

a combination of both.

Font settings may include:

colour

size

type.

Alignment may refer to:

centred

justified

left

right.

Formatting features may include:

bold

hyphenation

italics

underline.

Format may refer to:

saving the spreadsheet as another type of document:

comma separated values or text

HTML

XML.

Formatting tools may include:

menu commands within the application:

copy

cut

help

paste

search and replace

spell check

undo.

Storage device may include:

disks:

CD

DVD

blu-ray

external hard drive, such as universal serial bus (USB) flash drive

internal hard drive

web storage area.

Object may include:

items that can be inserted into the spreadsheet, such as:

other documents

pictures

sound.

Appropriate person may include:

authorised business representative

client

supervisor.