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Evidence Guide: ICAICT208A - Operate accounting applications

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

ICAICT208A - Operate accounting applications

What evidence can you provide to prove your understanding of each of the following citeria?

Customise software

  1. Select accounting software to meet business requirements
  2. Load, register and configure accounting software according to operating instructions
Select accounting software to meet business requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Load, register and configure accounting software according to operating instructions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create enterprise data

  1. Establish chart of accounts according to business and legislative requirements
  2. Create and add data on customers and sales
  3. Create and add data on suppliers and purchases
  4. Create and add payroll details
  5. Create and add inventory details
  6. Add required or suitable tax codes
Establish chart of accounts according to business and legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create and add data on customers and sales

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create and add data on suppliers and purchases

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create and add payroll details

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create and add inventory details

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Add required or suitable tax codes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record and track transactions

  1. Generate invoices and track their progress
  2. Record customer payments and update customer details
  3. Record and track purchases
  4. Record payment of wages, allowances, taxation and superannuation
  5. Update business data as required
Generate invoices and track their progress

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record customer payments and update customer details

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record and track purchases

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record payment of wages, allowances, taxation and superannuation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update business data as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Save and back up data

  1. Save accounting data to disk
  2. Make a regular backup of accounting data and store in a safe location
Save accounting data to disk

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make a regular backup of accounting data and store in a safe location

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Generate reports

  1. Reconcile accounts
  2. Generate and print financial reports based on accounting data
  3. Check financial reports for errors and discrepancies
  4. Discuss errors with appropriate person and rectify as required
Reconcile accounts

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Generate and print financial reports based on accounting data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check financial reports for errors and discrepancies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Discuss errors with appropriate person and rectify as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

load and configure accounting software

create and maintain enterprise financial records, meeting business and legislative requirements

record and track transactions

back up data

reconcile accounts and generate reports.

Context of and specific resources for assessment

Assessment must ensure access to:

use of printer and PC with appropriate specifications to run the software

use of industry standard commercial accounting applications

documents detailing business requirements

legislative requirements if required

appropriate learning and assessment support when required.

Where applicable, physical resources should include equipment modified for people with special needs.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

verbal or written questioning to assess candidate’s knowledge of accounting operations

direct observation of candidate creating and maintaining enterprise financial records

review of reports, including reconciliation and discrepancy checks.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, where appropriate.

Assessment processes and techniques must be culturally appropriate, and suitable to the communication skill level, language, literacy and numeracy capacity of the candidate and the work being performed.

Indigenous people and other people from a non-English speaking background may need additional support.

In cases where practical assessment is used it should be combined with targeted questioning to assess required knowledge.

Required Skills and Knowledge

Required skills

communication skills to:

communicate with peers and supervisors

seek assistance and expert advice

literacy skills to:

interpret user manuals and help functions

read and write basic workplace documents

numeracy skills to use mathematical ideas and techniques related to recording and analysing basic financial data

problem-solving skills to address common operational problems when using accounting applications

technical skills to operate a personal computer (PC) and peripherals.

Required knowledge

basic accounting concepts:

assets

cost of sales

creditors

debtors

equity

expenses

income

liabilities

basic accounting devices:

accounts

chequebook register

general ledger

invoices

purchases

sales journals

transaction journals

current legislative requirements relating to enterprise requirements:

goods and services tax

income tax rates

pay as you go

superannuation

features and functions of common accounting reports:

balance sheet

business activity statements

chart of accounts

profit and loss

features and functions of common accounting software.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Accounting software may include:

commercial accounting software applications:

Microsoft Money

MYOB

Phoenix

Quickbooks

Quicken

organisation-specific accounting software.

Operating instructions may include:

help desk

user manual

verbal request

written instructions from meetings.

Business and legislative requirements may include:

customer

inventory

payroll

supplier

tax requirements of the organisation and the taxation department.

Disk may include:

internal and external storage devices, such as:

CD

DVD

blu-ray

universal serial bus (USB) flash drive.

Accounting data may include:

balance sheets

expenses

profit and loss statements

revenue.

Financial reports may include:

balance sheets

business activity statements

profit and loss statements.

Appropriate person may include:

authorised business representative

client

supervisor.