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Evidence Guide: ICAPMG609A - Plan and direct complex IT projects

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

ICAPMG609A - Plan and direct complex IT projects

What evidence can you provide to prove your understanding of each of the following citeria?

Identify the strategic and operational needs of the IT project during the planning phase

  1. Identify the strategic and operational needs of the project during the planning phase
  2. 1.2 Identify and consider the project's strategic context and requirements
  3. 1.3 Identify and consider the organisation's strategic and business plans and its output requirements
  4. Identify and explore client requirements and the impact of legislation and industry codes and standards
  5. Conduct a risk-management analysis and develop and document a risk-management plan
Identify the strategic and operational needs of the project during the planning phase

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

1.2 Identify and consider the project's strategic context and requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

1.3 Identify and consider the organisation's strategic and business plans and its output requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and explore client requirements and the impact of legislation and industry codes and standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct a risk-management analysis and develop and document a risk-management plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare the IT project plan

  1. Define and document precise specifications and terms of reference for the project
  2. Identify and document project budget, specified to a level that can be used for the management of sub-tasks
  3. Define skills needed for the successful completion of project
  4. Define, document and secure physical and other resources required to support the project
  5. Develop and document timelines, schedules and critical path for the project, taking into consideration contingencies and planning for time slippages
  6. 2.6 Define and document a consultation strategy or process that will be used to inform clients, contractors and other interested parties of the project's progress, and seek their input as required
Define and document precise specifications and terms of reference for the project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and document project budget, specified to a level that can be used for the management of sub-tasks

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Define skills needed for the successful completion of project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Define, document and secure physical and other resources required to support the project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and document timelines, schedules and critical path for the project, taking into consideration contingencies and planning for time slippages

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

2.6 Define and document a consultation strategy or process that will be used to inform clients, contractors and other interested parties of the project's progress, and seek their input as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assemble the IT project team and commence work

  1. Secure and brief appropriate project team members regarding the project, their roles, levels of delegated responsibility and the outcomes to be achieved
  2. Implement effective communication processes to coordinate work and inform team members of progress
  3. Identify and communicate clear reporting processes for team members
Secure and brief appropriate project team members regarding the project, their roles, levels of delegated responsibility and the outcomes to be achieved

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement effective communication processes to coordinate work and inform team members of progress

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and communicate clear reporting processes for team members

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage the IT project

  1. Monitor project progress according to project plan requirements, using appropriate project-management tools and methodologies
  2. Manage team member performance, ensuring that their output is directed to the key performance indicators identified in the project plan
  3. Make corrections, changes and additions to the project plan in light of changing circumstances to ensure project aims and outcomes
  4. Monitor resourcing to support the project and make corrections to reflect changing circumstances
  5. Report overall project progress to senior management or funding bodies as required and in line with the project plan
Monitor project progress according to project plan requirements, using appropriate project-management tools and methodologies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage team member performance, ensuring that their output is directed to the key performance indicators identified in the project plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make corrections, changes and additions to the project plan in light of changing circumstances to ensure project aims and outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor resourcing to support the project and make corrections to reflect changing circumstances

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report overall project progress to senior management or funding bodies as required and in line with the project plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise the IT project

  1. Finalise the project in line with the project plan
  2. Conduct handover to staff members responsible for the ongoing implementation or maintenance of project products or services efficiently, effectively and in line with organisational procedures
  3. Debrief project team members and relevant stakeholders about the conduct of the project and the outcomes achieved
  4. Prepare a report analysing the strengths and weaknesses of the project plan and the conduct of the project
Finalise the project in line with the project plan

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct handover to staff members responsible for the ongoing implementation or maintenance of project products or services efficiently, effectively and in line with organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Debrief project team members and relevant stakeholders about the conduct of the project and the outcomes achieved

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare a report analysing the strengths and weaknesses of the project plan and the conduct of the project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use the IT project to contribute to improved policies and processes

  1. Identify and analyse opportunities for wider organisational learning, including changes to processes or policies generated by the project
  2. Forward opportunities for future further developments following project completion for consideration by senior management
  3. 6.3 Consider the strategic impact of the project and feed into the organisation's ongoing strategic planning processes
Identify and analyse opportunities for wider organisational learning, including changes to processes or policies generated by the project

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Forward opportunities for future further developments following project completion for consideration by senior management

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

6.3 Consider the strategic impact of the project and feed into the organisation's ongoing strategic planning processes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

design, implement, manage and finalise a complex IT project

manage planning processes, scheduling, human resources, reporting and response to contingencies

ensure projects undertaken are aligned with and support organisational strategies and requirements

learn from project outcomes and refine and improve future IT project management processes.

Context of and specific resources for assessment

Assessment must ensure access to:

codes and standards

legislation relevant to the jurisdiction and the project being undertaken

project documentation

research resources, including product information and data

theoretical texts and other information to support the assessment of the unit's required skills and knowledge

relevant computer software packages and suitable hardware

appropriate learning and assessment support when required

modified equipment for people with special needs.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct observation of candidate performing complex IT project management

verbal or written questioning to assess candidate’s ability to formulate metrics and milestones

review of candidate’s project documentation.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, where appropriate.

Assessment processes and techniques must be culturally appropriate, and suitable to the communication skill level, language, literacy and numeracy capacity of the candidate and the work being performed.

Indigenous people and other people from a non-English speaking background may need additional support.

In cases where practical assessment is used it should be combined with targeted questioning to assess required knowledge.

Required Skills and Knowledge

Required skills

analytical skills to analyse project progress

communication skills to:

facilitate groups

liaise and negotiate with clients and team members

present, transfer and collect information and gain consensus

literacy skills to:

read and interpret drawings, plans and specifications, including architectural, structural, mechanical, hydraulic and electrical

research and evaluate competing technologies in new products and systems

review and comment on reports, including building, insurance and corporate

search, access, read, interpret and apply current relevant legislation, codes and standards

update knowledge of products, software systems and technology

numeracy skills for budgeting and financial management

planning and organisational skills to:

manage human resources

manage time

participate in the development of strategic initiatives

plan and execute a project

plan communications and risk management for a project

consider scoping, timeframe, cost and quality for a project

research skills to specify, analyse and evaluate broad features of a particular business domain and solutions to project problems

technical skills to formulate milestones.

Required knowledge

budgets and financial plans

concepts of risk-management planning and processes

computer software functions and operation, including relevant proprietary software

relevant current legislation, codes and standards

sustainability requirements and ratings, including reporting mechanisms

tools and models of project management:

energy conservation

water conservation

organisational frameworks and functions, including:

enterprises

government bodies

industry associations.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Strategic context may include:

operating environment in which the project will be conducted.

Legislation and industry codes and standards may include:

Australian Computer Society Code of Ethics

sector-specific impacts on the project design and delivery.

Risk-management analysis may include:

business continuity, including emergency plans for activities to continue in the event of loss of building, equipment or systems

changing government policy or funding arrangements

environmental concerns:

hazardous waste

pollution

tree-retention policies

public liability

safety of staff

workers-compensation claims.

Specifications and terms of reference may include:

definition of the project aims

description of stakeholders

description of the outcomes to be achieved using, wherever possible, the nomination of clear metrics

description of the project parameters:

flexibilities involved

scope of operations

identification of the budget

specification of the communication strategy to be used

specification of the timescale.

Project-management tools may:

be in-house or proprietary software

incorporate scheduling and reporting templates

incorporate the use of Gantt or PERT charts

use critical path analysis.