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Evidence Guide: ICPCBF209 - Set up and operate in-line mail machine

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

ICPCBF209 - Set up and operate in-line mail machine

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare for job

  1. Job specifications are read and interpreted from job documentation or process control system
  2. Job is signed off by printers
  3. Mailing procedures are identified from job specifications
  4. Materials are checked and in correct order for job and all sheets are in correct position for barcode scanning if required
  5. All tracks and conveyor belts are clean and clear
  6. Work area is safe and ready for production, according to safety requirements
Job specifications are read and interpreted from job documentation or process control system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Job is signed off by printers

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Mailing procedures are identified from job specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Materials are checked and in correct order for job and all sheets are in correct position for barcode scanning if required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

All tracks and conveyor belts are clean and clear

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Work area is safe and ready for production, according to safety requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Set up job

  1. Mail type is identified from job specifications
  2. Number and type of inserts are identified
  3. Job specifications are entered into console
  4. Settings are checked against job specifications before production starts
Mail type is identified from job specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Number and type of inserts are identified

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Job specifications are entered into console

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Settings are checked against job specifications before production starts

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor operation

  1. Machine is jogged to ensure correct positioning and hopper feed operation
  2. All sections of the machine are monitored to ensure optimum operation
  3. Envelopes are manipulated and fanned to ensure they move efficiently through the machine
  4. Folds, inserts and envelopes are continuously monitored for defects, and defects are put aside for remake
  5. Materials are checked and hoppers reloaded as required
  6. Adjustments are made when quality standards are not met
  7. Sequence is monitored according to job specifications
  8. Number of spoils is documented according to enterprise procedures
Machine is jogged to ensure correct positioning and hopper feed operation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

All sections of the machine are monitored to ensure optimum operation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Envelopes are manipulated and fanned to ensure they move efficiently through the machine

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Folds, inserts and envelopes are continuously monitored for defects, and defects are put aside for remake

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Materials are checked and hoppers reloaded as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Adjustments are made when quality standards are not met

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Sequence is monitored according to job specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Number of spoils is documented according to enterprise procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and rectify problems

  1. Sequence or inserter errors are identified and barcodes checked, and changes entered into console, if required
  2. Tracks, conveyors and sensors are cleaned and cleared if lags and jams occur
  3. Any machine consumables needing replacement are replaced or adjusted with a minimum of downtime
  4. Faulty performance of equipment is identified and reported according to enterprise procedures
  5. Wastage is monitored, kept to a minimum and correctly disposed of according to enterprise quality standards
Sequence or inserter errors are identified and barcodes checked, and changes entered into console, if required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Tracks, conveyors and sensors are cleaned and cleared if lags and jams occur

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Any machine consumables needing replacement are replaced or adjusted with a minimum of downtime

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Faulty performance of equipment is identified and reported according to enterprise procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Wastage is monitored, kept to a minimum and correctly disposed of according to enterprise quality standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Pack envelopes

  1. Completed envelopes are unloaded and checked for quality
  2. Completed packages are packed into labelled trays and Australia Post labels are affixed according to job specifications
  3. Sequence numbers and postcodes are in correct pre-sort order ensuring job continuity
  4. Job is reconciled and documented and supervisor is notified if job does not reconcile
  5. Machine is cleared and stock put away
Completed envelopes are unloaded and checked for quality

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Completed packages are packed into labelled trays and Australia Post labels are affixed according to job specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Sequence numbers and postcodes are in correct pre-sort order ensuring job continuity

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Job is reconciled and documented and supervisor is notified if job does not reconcile

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Machine is cleared and stock put away

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Prepare for job

1.1 Job specifications are read and interpreted from job documentation or process control system

1.2 Job is signed off by printers

1.3 Mailing procedures are identified from job specifications

1.4 Materials are checked and in correct order for job and all sheets are in correct position for barcode scanning if required

1.5 All tracks and conveyor belts are clean and clear

1.6 Work area is safe and ready for production, according to safety requirements

2. Set up job

2.1 Mail type is identified from job specifications

2.2 Number and type of inserts are identified

2.3 Job specifications are entered into console

2.4 Settings are checked against job specifications before production starts

3. Monitor operation

3.1 Machine is jogged to ensure correct positioning and hopper feed operation

3.2 All sections of the machine are monitored to ensure optimum operation

3.3 Envelopes are manipulated and fanned to ensure they move efficiently through the machine

3.4 Folds, inserts and envelopes are continuously monitored for defects, and defects are put aside for remake

3.5 Materials are checked and hoppers reloaded as required

3.6 Adjustments are made when quality standards are not met

3.7 Sequence is monitored according to job specifications

3.8 Number of spoils is documented according to enterprise procedures

4. Identify and rectify problems

4.1 Sequence or inserter errors are identified and barcodes checked, and changes entered into console, if required

4.2 Tracks, conveyors and sensors are cleaned and cleared if lags and jams occur

4.3 Any machine consumables needing replacement are replaced or adjusted with a minimum of downtime

4.4 Faulty performance of equipment is identified and reported according to enterprise procedures

4.5 Wastage is monitored, kept to a minimum and correctly disposed of according to enterprise quality standards

5. Pack envelopes

5.1 Completed envelopes are unloaded and checked for quality

5.2 Completed packages are packed into labelled trays and Australia Post labels are affixed according to job specifications

5.3 Sequence numbers and postcodes are in correct pre-sort order ensuring job continuity

5.4 Job is reconciled and documented and supervisor is notified if job does not reconcile

5.5 Machine is cleared and stock put away

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Prepare for job

1.1 Job specifications are read and interpreted from job documentation or process control system

1.2 Job is signed off by printers

1.3 Mailing procedures are identified from job specifications

1.4 Materials are checked and in correct order for job and all sheets are in correct position for barcode scanning if required

1.5 All tracks and conveyor belts are clean and clear

1.6 Work area is safe and ready for production, according to safety requirements

2. Set up job

2.1 Mail type is identified from job specifications

2.2 Number and type of inserts are identified

2.3 Job specifications are entered into console

2.4 Settings are checked against job specifications before production starts

3. Monitor operation

3.1 Machine is jogged to ensure correct positioning and hopper feed operation

3.2 All sections of the machine are monitored to ensure optimum operation

3.3 Envelopes are manipulated and fanned to ensure they move efficiently through the machine

3.4 Folds, inserts and envelopes are continuously monitored for defects, and defects are put aside for remake

3.5 Materials are checked and hoppers reloaded as required

3.6 Adjustments are made when quality standards are not met

3.7 Sequence is monitored according to job specifications

3.8 Number of spoils is documented according to enterprise procedures

4. Identify and rectify problems

4.1 Sequence or inserter errors are identified and barcodes checked, and changes entered into console, if required

4.2 Tracks, conveyors and sensors are cleaned and cleared if lags and jams occur

4.3 Any machine consumables needing replacement are replaced or adjusted with a minimum of downtime

4.4 Faulty performance of equipment is identified and reported according to enterprise procedures

4.5 Wastage is monitored, kept to a minimum and correctly disposed of according to enterprise quality standards

5. Pack envelopes

5.1 Completed envelopes are unloaded and checked for quality

5.2 Completed packages are packed into labelled trays and Australia Post labels are affixed according to job specifications

5.3 Sequence numbers and postcodes are in correct pre-sort order ensuring job continuity

5.4 Job is reconciled and documented and supervisor is notified if job does not reconcile

5.5 Machine is cleared and stock put away

Evidence of the ability to:

safely set up, operate and monitor an in-line mail machine

demonstrate all safety devices on the machine

complete job that includes multiple inserts and rectify any routine production problems that occur with minimum downtime.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

explain correct setup procedure to meet work health and safety (WHS) and enterprise requirements

explain how quality checks are achieved

identify waste disposal procedures relevant to this task, where they are kept and the information included in them.