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Evidence Guide: ICPPRN389 - Manage digital files

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

ICPPRN389 - Manage digital files

What evidence can you provide to prove your understanding of each of the following citeria?

Save digital files

  1. Logical digital file system of folders and sub-folders is created and files are named using enterprise format
  2. Files are saved using appropriate format into digital file system
  3. Version control is used to ensure the most recent files can be accessed
Logical digital file system of folders and sub-folders is created and files are named using enterprise format

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Files are saved using appropriate format into digital file system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Version control is used to ensure the most recent files can be accessed

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Retrieve and manage digital files

  1. Required files are retrieved and opened from digital file system
  2. Computer search functions are used to find incorrectly stored files
  3. Files are sent to required location and any naming errors are amended
Required files are retrieved and opened from digital file system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Computer search functions are used to find incorrectly stored files

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Files are sent to required location and any naming errors are amended

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Archive digital files

  1. Archive system is created according to enterprise protocols
  2. Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event
  3. Files are retrieved from archive system
Archive system is created according to enterprise protocols

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Files are retrieved from archive system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Save digital files

1.1 Logical digital file system of folders and sub-folders is created and files are named using enterprise format

1.2 Files are saved using appropriate format into digital file system

1.3 Version control is used to ensure the most recent files can be accessed

2. Retrieve and manage digital files

2.1 Required files are retrieved and opened from digital file system

2.2 Computer search functions are used to find incorrectly stored files

2.3 Files are sent to required location and any naming errors are amended

3. Archive digital files

3.1 Archive system is created according to enterprise protocols

3.2 Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event

3.3 Files are retrieved from archive system

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Save digital files

1.1 Logical digital file system of folders and sub-folders is created and files are named using enterprise format

1.2 Files are saved using appropriate format into digital file system

1.3 Version control is used to ensure the most recent files can be accessed

2. Retrieve and manage digital files

2.1 Required files are retrieved and opened from digital file system

2.2 Computer search functions are used to find incorrectly stored files

2.3 Files are sent to required location and any naming errors are amended

3. Archive digital files

3.1 Archive system is created according to enterprise protocols

3.2 Consistent, regular backup strategies are undertaken to allow for retrieval of files if there is a data loss event

3.3 Files are retrieved from archive system

Evidence of the ability to:

store, retrieve and archive various file types

find and use information relevant to the task from a variety of information sources.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

list work health and safety (WHS) factors for using a computer

point out the location of manuals, safety and other documentation relevant to digital file management procedures and discuss the contained information

explain elementary computer operating system functions

discuss file hierarchy

outline advantages and disadvantages of different file systems

explain file size and how it impacts on hard drive space

identify different file types and how this relates to file size

explain how to rename a file

outline version control procedures

discuss operating systems’ search function

explain backup processes

outline how to achieve different formats.