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Evidence Guide: ICPPRN552 - Manage digital workflow

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

ICPPRN552 - Manage digital workflow

What evidence can you provide to prove your understanding of each of the following citeria?

Determine job resource requirements

  1. Job requirements are correctly interpreted from client brief or job information
  2. Scope of required human, financial and physical resources is identified based on job information
  3. Costs are estimated according to chosen pricing models and estimating practices
  4. Budget plans are established and checked against estimations to deliver accurate, documented costing
  5. Scheduling and time management is integrated into project planning and monitoring
  6. Human resources are incorporated within project framework
  7. Business transactions are undertaken ethically and according to law
Job requirements are correctly interpreted from client brief or job information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Scope of required human, financial and physical resources is identified based on job information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Costs are estimated according to chosen pricing models and estimating practices

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Budget plans are established and checked against estimations to deliver accurate, documented costing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Scheduling and time management is integrated into project planning and monitoring

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Human resources are incorporated within project framework

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Business transactions are undertaken ethically and according to law

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan digital production workflow

  1. Workflow stages are identified to determine sequencing
  2. Workflow is sequenced for optimum production efficiency and job quality
  3. Technical processes and protocols are integrated into the workflow
  4. Need for new sequences is evaluated according to job requirements and feasibility tests
  5. Evaluation mechanisms are incorporated at key stages of work
  6. Workflow is documented according to project needs and enterprise requirements
Workflow stages are identified to determine sequencing

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Workflow is sequenced for optimum production efficiency and job quality

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Technical processes and protocols are integrated into the workflow

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Need for new sequences is evaluated according to job requirements and feasibility tests

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluation mechanisms are incorporated at key stages of work

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Workflow is documented according to project needs and enterprise requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor workflow and resources

  1. Work processes and progress are monitored against plans
  2. Colleagues are assisted to achieve outcomes with technical and other support
  3. Actual job costs are documented and monitored against budgets, and variations are communicated to appropriate people
  4. Need for variations is identified and adjustments made as required
Work processes and progress are monitored against plans

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Colleagues are assisted to achieve outcomes with technical and other support

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Actual job costs are documented and monitored against budgets, and variations are communicated to appropriate people

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Need for variations is identified and adjustments made as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise job

  1. Job is completed with required outcome achieved within designated timeframes and costs
  2. Estimated and actual costs are reviewed and used to inform future planning
  3. Efficiency and quality of outcomes are evaluated and findings incorporated for future planning
Job is completed with required outcome achieved within designated timeframes and costs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Estimated and actual costs are reviewed and used to inform future planning

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Efficiency and quality of outcomes are evaluated and findings incorporated for future planning

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine job resource requirements

1.1 Job requirements are correctly interpreted from client brief or job information

1.2 Scope of required human, financial and physical resources is identified based on job information

1.3 Costs are estimated according to chosen pricing models and estimating practices

1.4 Budget plans are established and checked against estimations to deliver accurate, documented costing

1.5 Scheduling and time management is integrated into project planning and monitoring

1.6 Human resources are incorporated within project framework

1.7 Business transactions are undertaken ethically and according to law

2. Plan digital production workflow

2.1 Workflow stages are identified to determine sequencing

2.2 Workflow is sequenced for optimum production efficiency and job quality

2.3 Technical processes and protocols are integrated into the workflow

2.4 Need for new sequences is evaluated according to job requirements and feasibility tests

2.5 Evaluation mechanisms are incorporated at key stages of work

2.6 Workflow is documented according to project needs and enterprise requirements

3. Monitor workflow and resources

3.1 Work processes and progress are monitored against plans

3.2 Colleagues are assisted to achieve outcomes with technical and other support

3.3 Actual job costs are documented and monitored against budgets, and variations are communicated to appropriate people

3.4 Need for variations is identified and adjustments made as required

4. Finalise job

4.1 Job is completed with required outcome achieved within designated timeframes and costs

4.2 Estimated and actual costs are reviewed and used to inform future planning

4.3 Efficiency and quality of outcomes are evaluated and findings incorporated for future planning

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Determine job resource requirements

1.1 Job requirements are correctly interpreted from client brief or job information

1.2 Scope of required human, financial and physical resources is identified based on job information

1.3 Costs are estimated according to chosen pricing models and estimating practices

1.4 Budget plans are established and checked against estimations to deliver accurate, documented costing

1.5 Scheduling and time management is integrated into project planning and monitoring

1.6 Human resources are incorporated within project framework

1.7 Business transactions are undertaken ethically and according to law

2. Plan digital production workflow

2.1 Workflow stages are identified to determine sequencing

2.2 Workflow is sequenced for optimum production efficiency and job quality

2.3 Technical processes and protocols are integrated into the workflow

2.4 Need for new sequences is evaluated according to job requirements and feasibility tests

2.5 Evaluation mechanisms are incorporated at key stages of work

2.6 Workflow is documented according to project needs and enterprise requirements

3. Monitor workflow and resources

3.1 Work processes and progress are monitored against plans

3.2 Colleagues are assisted to achieve outcomes with technical and other support

3.3 Actual job costs are documented and monitored against budgets, and variations are communicated to appropriate people

3.4 Need for variations is identified and adjustments made as required

4. Finalise job

4.1 Job is completed with required outcome achieved within designated timeframes and costs

4.2 Estimated and actual costs are reviewed and used to inform future planning

4.3 Efficiency and quality of outcomes are evaluated and findings incorporated for future planning

Evidence of the ability to:

manage digital production workflow for at least THREE different publications, including print and electronic:

determine required level of resource from client requirements

accurately cost the work

complete workflow planning

monitor workflow

manage resources

finalise jobs with required outcome and within required timeframe and budget.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

explain key considerations for management of a digital workflow process:

project planning and scheduling requirements

costing and resources issues

communication and approvals processes

work sequencing

work monitoring processes

content management

file management – naming, storage, saving, archiving

editing processes

distribution

outline costing/estimating methods for digital work

identify elements that can be adjusted in estimations if they consistently do not match costs

identify work health and safety (WHS) concerns to consider when planning production

describe key aspects of monitoring workflow and resources:

what needs to be monitored to maintain standards

who is involved in monitoring

role of keeping accurate production records

review of production records and actual costs

outline common causes of failure in each area of work monitored, and procedures to minimise the effects of these

discuss processes to make improvements that impact quality standards

outline evaluation and review processes for digital work

describe features of computerised production monitoring systems used to accurately assess costs.