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Evidence Guide: ICPPRP284 - Produce PDF files for online or screen display

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

ICPPRP284 - Produce PDF files for online or screen display

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare file

  1. Documentuse is identified according to brief specifications
  2. Purpose and audience are established and cultural, equity or gender requirements determined from brief or client
  3. Changes required in media size and format are chosen from predefined settings
  4. Relevant fonts for online readability are selected, text is formatted, chunked and article threads added as required for ease of online reading
  5. Navigation plan or display timing is developed, and required elementsor areas allocated on document
  6. Document is checked to ensure correct layout and that all elements are printable
  7. Unnecessary elements and blank pages are deleted, if not required
  8. Document is proofed for colour, positioning, bleed allowance, grammar and text
Documentuse is identified according to brief specifications

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Purpose and audience are established and cultural, equity or gender requirements determined from brief or client

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Changes required in media size and format are chosen from predefined settings

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Relevant fonts for online readability are selected, text is formatted, chunked and article threads added as required for ease of online reading

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Navigation plan or display timing is developed, and required elementsor areas allocated on document

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Document is checked to ensure correct layout and that all elements are printable

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Unnecessary elements and blank pages are deleted, if not required

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Document is proofed for colour, positioning, bleed allowance, grammar and text

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Create PDF

  1. Final file media is identified, and correct Distiller pre-set job options and colour management settings are chosen
  2. Document is opened and exported to PDF or postscript file for conversion in Distiller
  3. PDF file is exported to correct folder, opened and checked against requirements of the brief
Final file media is identified, and correct Distiller pre-set job options and colour management settings are chosen

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Document is opened and exported to PDF or postscript file for conversion in Distiller

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

PDF file is exported to correct folder, opened and checked against requirements of the brief

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Edit file

  1. Text corrections are made using text touch-up tool, as required
  2. Images are edited using touch-up object tool, as required
  3. Page orientation is changed, pages inserted and deleted, as required
  4. Bookmarks are added and named or edited with magnification added, as required
Text corrections are made using text touch-up tool, as required

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Images are edited using touch-up object tool, as required

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Page orientation is changed, pages inserted and deleted, as required

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Bookmarks are added and named or edited with magnification added, as required

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Perform navigation

  1. Menus are created for major themes, with buttons and graphics consistently placed and easily identifiable by users
  2. Internal and external links with actions are added according to the brief requirements
  3. Navigation is consistent and traceable to ensure maximum usability and user confidence
  4. Users are given more than one navigational option for moving through the document
Menus are created for major themes, with buttons and graphics consistently placed and easily identifiable by users

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Internal and external links with actions are added according to the brief requirements

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Navigation is consistent and traceable to ensure maximum usability and user confidence

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Users are given more than one navigational option for moving through the document

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Perform file management

  1. Fonts and graphics are embedded where possible for greater portability
  2. All additional files are saved in correct folder and in appropriate format
  3. All unused elements or pages are removed to reduce file size
Fonts and graphics are embedded where possible for greater portability

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

All additional files are saved in correct folder and in appropriate format

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

All unused elements or pages are removed to reduce file size

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Display settings

  1. Screen display preferences are set as required to fit brief
  2. Magnification is set for consistency of display
  3. Transactions are applied as desired to fit brief
  4. Actionsand preferences for multimedia elements are applied to suit final media
Screen display preferences are set as required to fit brief

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Magnification is set for consistency of display

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Transactions are applied as desired to fit brief

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Actionsand preferences for multimedia elements are applied to suit final media

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Finalise document

  1. Final file is saved to correct folder and opened to check for correct screen display and magnification
  2. All links, bookmarks and actions are tested for functionality
  3. Navigation is assessed for intuitive usability
  4. Document is tested in a range of environments and platforms for consistency and predictable display
  5. File naming conventions are logical and comparable for cross-platform use
Final file is saved to correct folder and opened to check for correct screen display and magnification

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

All links, bookmarks and actions are tested for functionality

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Navigation is assessed for intuitive usability

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Document is tested in a range of environments and platforms for consistency and predictable display

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

File naming conventions are logical and comparable for cross-platform use

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Prepare file

1.1 Documentuse is identified according to brief specifications

1.2 Purpose and audience are established and cultural, equity or gender requirements determined from brief or client

1.3 Changes required in media size and format are chosen from predefined settings

1.4 Relevant fonts for online readability are selected, text is formatted, chunked and article threads added as required for ease of online reading

1.5 Navigation plan or display timing is developed, and required elementsor areas allocated on document

1.6 Document is checked to ensure correct layout and that all elements are printable

1.7 Unnecessary elements and blank pages are deleted, if not required

1.8 Document is proofed for colour, positioning, bleed allowance, grammar and text

2 Create PDF

2.1 Final file media is identified, and correct Distiller pre-set job options and colour management settings are chosen

2.2 Document is opened and exported to PDF or postscript file for conversion in Distiller

2.3 PDF file is exported to correct folder, opened and checked against requirements of the brief

3 Edit file

3.1 Text corrections are made using text touch-up tool, as required

3.2 Images are edited using touch-up object tool, as required

3.3 Page orientation is changed, pages inserted and deleted, as required

3.4 Bookmarks are added and named or edited with magnification added, as required

4 Perform navigation

4.1 Menus are created for major themes, with buttons and graphics consistently placed and easily identifiable by users

4.2 Internal and external links with actions are added according to the brief requirements

4.3 Navigation is consistent and traceable to ensure maximum usability and user confidence

4.4 Users are given more than one navigational option for moving through the document

5 Perform file management

5.1 Fonts and graphics are embedded where possible for greater portability

5.2 All additional files are saved in correct folder and in appropriate format

5.3 All unused elements or pages are removed to reduce file size

6 Display settings

6.1 Screen display preferences are set as required to fit brief

6.2 Magnification is set for consistency of display

6.3 Transactions are applied as desired to fit brief

6.4 Actionsand preferences for multimedia elements are applied to suit final media

7 Finalise document

7.1 Final file is saved to correct folder and opened to check for correct screen display and magnification

7.2 All links, bookmarks and actions are tested for functionality

7.3 Navigation is assessed for intuitive usability

7.4 Document is tested in a range of environments and platforms for consistency and predictable display

7.5 File naming conventions are logical and comparable for cross-platform use

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Prepare file

1.1 Documentuse is identified according to brief specifications

1.2 Purpose and audience are established and cultural, equity or gender requirements determined from brief or client

1.3 Changes required in media size and format are chosen from predefined settings

1.4 Relevant fonts for online readability are selected, text is formatted, chunked and article threads added as required for ease of online reading

1.5 Navigation plan or display timing is developed, and required elementsor areas allocated on document

1.6 Document is checked to ensure correct layout and that all elements are printable

1.7 Unnecessary elements and blank pages are deleted, if not required

1.8 Document is proofed for colour, positioning, bleed allowance, grammar and text

2 Create PDF

2.1 Final file media is identified, and correct Distiller pre-set job options and colour management settings are chosen

2.2 Document is opened and exported to PDF or postscript file for conversion in Distiller

2.3 PDF file is exported to correct folder, opened and checked against requirements of the brief

3 Edit file

3.1 Text corrections are made using text touch-up tool, as required

3.2 Images are edited using touch-up object tool, as required

3.3 Page orientation is changed, pages inserted and deleted, as required

3.4 Bookmarks are added and named or edited with magnification added, as required

4 Perform navigation

4.1 Menus are created for major themes, with buttons and graphics consistently placed and easily identifiable by users

4.2 Internal and external links with actions are added according to the brief requirements

4.3 Navigation is consistent and traceable to ensure maximum usability and user confidence

4.4 Users are given more than one navigational option for moving through the document

5 Perform file management

5.1 Fonts and graphics are embedded where possible for greater portability

5.2 All additional files are saved in correct folder and in appropriate format

5.3 All unused elements or pages are removed to reduce file size

6 Display settings

6.1 Screen display preferences are set as required to fit brief

6.2 Magnification is set for consistency of display

6.3 Transactions are applied as desired to fit brief

6.4 Actionsand preferences for multimedia elements are applied to suit final media

7 Finalise document

7.1 Final file is saved to correct folder and opened to check for correct screen display and magnification

7.2 All links, bookmarks and actions are tested for functionality

7.3 Navigation is assessed for intuitive usability

7.4 Document is tested in a range of environments and platforms for consistency and predictable display

7.5 File naming conventions are logical and comparable for cross-platform use

Evidence of the ability to:

produce both passive and interactive online and screen display Portable Document Format (PDF) files

locate and use information relevant to the task from a variety of information sources.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify different file types and their use

identify page sizes and formats for online print

outline use of different fonts in online documents

explain reformatting text in an online document

identify work health and safety (WHS) standards that relate to working for long periods on computers

name various document types.