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Evidence Guide: ICPSUP345 - Purchase materials and schedule deliveries

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

ICPSUP345 - Purchase materials and schedule deliveries

What evidence can you provide to prove your understanding of each of the following citeria?

Identify material requirements

  1. Customer/client is consulted as appropriate and customer order specifications detailed
  2. Supporting production data is examined
  3. Required materials are identified including type, quality and quantity
  4. Required quantities are estimated according to predetermined standards
  5. Purchase order/list is developed according to enterprise standard operating procedures
Customer/client is consulted as appropriate and customer order specifications detailed

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Supporting production data is examined

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Required materials are identified including type, quality and quantity

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Required quantities are estimated according to predetermined standards

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Purchase order/list is developed according to enterprise standard operating procedures

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Purchase materials and schedule deliveries

  1. Delivery requirements are determined from production plan
  2. Supplier/vendor is informed of requirements and specifications
  3. Supply/purchasing schedules are adjusted where required according to enterprise standard operating procedures
Delivery requirements are determined from production plan

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Supplier/vendor is informed of requirements and specifications

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Supply/purchasing schedules are adjusted where required according to enterprise standard operating procedures

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify material requirements

1.1 Customer/client is consulted as appropriate and customer order specifications detailed

1.2 Supporting production data is examined

1.3 Required materials are identified including type, quality and quantity

1.4 Required quantities are estimated according to predetermined standards

1.5 Purchase order/list is developed according to enterprise standard operating procedures

2. Purchase materials and schedule deliveries

2.1 Delivery requirements are determined from production plan

2.2 Supplier/vendor is informed of requirements and specifications

2.3 Supply/purchasing schedules are adjusted where required according to enterprise standard operating procedures

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify material requirements

1.1 Customer/client is consulted as appropriate and customer order specifications detailed

1.2 Supporting production data is examined

1.3 Required materials are identified including type, quality and quantity

1.4 Required quantities are estimated according to predetermined standards

1.5 Purchase order/list is developed according to enterprise standard operating procedures

2. Purchase materials and schedule deliveries

2.1 Delivery requirements are determined from production plan

2.2 Supplier/vendor is informed of requirements and specifications

2.3 Supply/purchasing schedules are adjusted where required according to enterprise standard operating procedures

Evidence of the ability to:

identify type, quality and quantity of materials required according to order specifications and enterprise procedures

correctly purchase materials and arrange delivery

produce a portfolio of paperwork that shows purchasing of materials and scheduling of deliveries over a period of at least ONE month, where there were no major interruptions to production caused by absence of materials, and no excess materials in stock.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

Determining materials and purchasing requirements

explain how to obtain customer order specifications

explain the need to keep an accurate stock control system

outline the stock control systems in place

explain how to determine when stock needs replenishing

describe when it is appropriate to ask a customer or client to verify verbal instructions

Purchasing procedures

describe preferred suppliers and the products they supply

explain who should raise an order and where

describe which contracts are listed for purchase orders

explain reasons for purchasing contracts

identify who is responsible for determining the required quantity in the order

outline special instructions that can be listed on orders

outline how to maintain accurate purchasing records

Scheduling materials delivery

describe the actions required if delivery requirements cannot be met

explain why purchasing schedules may need adjustment

explain effects atmospheric conditions and light can have on materials in storage.