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Evidence Guide: ICTICT208 - Operate accounting applications

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

ICTICT208 - Operate accounting applications

What evidence can you provide to prove your understanding of each of the following citeria?

Customise software

  1. Select accounting software to meet business requirements
  2. Load, register and configure accounting software according to operating instructions
Select accounting software to meet business requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Load, register and configure accounting software according to operating instructions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create enterprise data

  1. Establish chart of accounts according to business and legislative requirements
  2. Create and add data on customers and sales
  3. Create and add data on suppliers and purchases
  4. Create and add payroll details
  5. Create and add inventory details
  6. Add required or suitable tax codes
Establish chart of accounts according to business and legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create and add data on customers and sales

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create and add data on suppliers and purchases

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create and add payroll details

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create and add inventory details

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Add required or suitable tax codes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record and track transactions

  1. Generate invoices and track their progress
  2. Record customer payments and update customer details
  3. Record and track purchases
  4. Record payment of wages, allowances, taxation and superannuation
  5. Update business data as required
Generate invoices and track their progress

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record customer payments and update customer details

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record and track purchases

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record payment of wages, allowances, taxation and superannuation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update business data as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Save and back up data

  1. Save accounting data to disk
  2. Make a regular backup of accounting data and store in a safe location
Save accounting data to disk

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make a regular backup of accounting data and store in a safe location

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Generate reports

  1. Reconcile accounts
  2. Generate and print financial reports based on accounting data
  3. Check financial reports for errors and discrepancies
  4. Discuss errors with appropriate person and rectify as required
Reconcile accounts

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Generate and print financial reports based on accounting data

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check financial reports for errors and discrepancies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Discuss errors with appropriate person and rectify as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Customise software

1.1 Select accounting software to meet business requirements

1.2 Load, register and configure accounting software according to operating instructions

2. Create enterprise data

2.1 Establish chart of accounts according to business and legislative requirements

2.2 Create and add data on customers and sales

2.3 Create and add data on suppliers and purchases

2.4 Create and add payroll details

2.5 Create and add inventory details

2.6 Add required or suitable tax codes

3. Record and track transactions

3.1 Generate invoices and track their progress

3.2 Record customer payments and update customer details

3.3 Record and track purchases

3.4 Record payment of wages, allowances, taxation and superannuation

3.5 Update business data as required

4. Save and back up data

4.1 Save accounting data to disk

4.2 Make a regular backup of accounting data and store in a safe location

5. Generate reports

5.1 Reconcile accounts

5.2 Generate and print financial reports based on accounting data

5.3 Check financial reports for errors and discrepancies

5.4 Discuss errors with appropriate person and rectify as required

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Customise software

1.1 Select accounting software to meet business requirements

1.2 Load, register and configure accounting software according to operating instructions

2. Create enterprise data

2.1 Establish chart of accounts according to business and legislative requirements

2.2 Create and add data on customers and sales

2.3 Create and add data on suppliers and purchases

2.4 Create and add payroll details

2.5 Create and add inventory details

2.6 Add required or suitable tax codes

3. Record and track transactions

3.1 Generate invoices and track their progress

3.2 Record customer payments and update customer details

3.3 Record and track purchases

3.4 Record payment of wages, allowances, taxation and superannuation

3.5 Update business data as required

4. Save and back up data

4.1 Save accounting data to disk

4.2 Make a regular backup of accounting data and store in a safe location

5. Generate reports

5.1 Reconcile accounts

5.2 Generate and print financial reports based on accounting data

5.3 Check financial reports for errors and discrepancies

5.4 Discuss errors with appropriate person and rectify as required

Evidence of the ability to:

load and configure accounting software

create and maintain enterprise financial records as per business and legislative requirements

record and track transactions

back up data

reconcile accounts and generate reports.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

discuss basic accounting concepts, including:

assets

cost of sales

creditors

debtors

equity

expenses

income

liabilities

identify basic accounting devices, including:

accounts

chequebook register

general ledger

invoices

purchases

sales journals

transaction journals

outline current legislative requirements relating to enterprise requirements, including:

goods and services tax

income tax rates

pay as you go

superannuation

discuss the features and functions of common accounting reports, including:

balance sheet

business activity statements

chart of accounts

profit and loss

outline the features and functions of common accounting software.