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Evidence Guide: LGAGCM704A - Lead the strategic planning process for local government

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

LGAGCM704A - Lead the strategic planning process for local government

What evidence can you provide to prove your understanding of each of the following citeria?

Determine framework for development of strategic plan

  1. Extensive consultation with council and senior staff is undertaken to determine parameters that will be used for the planning process, including time frames and budget.
  2. Analysis of current strategic planning frameworks is conducted to determine a methodology that is in keeping with council's environment, needs and values.
  3. Stakeholders who will contribute to plan's development are identified.
  4. Planning methodology is developed and project plan, including resource allocation, is documented.
  5. Goals and outcomes of plan are identified and stakeholder support is gained.
Extensive consultation with council and senior staff is undertaken to determine parameters that will be used for the planning process, including time frames and budget.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analysis of current strategic planning frameworks is conducted to determine a methodology that is in keeping with council's environment, needs and values.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Stakeholders who will contribute to plan's development are identified.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Planning methodology is developed and project plan, including resource allocation, is documented.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Goals and outcomes of plan are identified and stakeholder support is gained.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct high-level scan of council operating environment

  1. Extensive local, national and international research is undertaken and managed to identify key issues effecting council.
  2. Issues of environmental sustainability and regional economic performance are reviewed.
  3. Demographic and industry trend data is identified, collected and analysed to provide profiling information about the region in which the council operates.
  4. Key strengths, weaknesses, opportunities and threats (SWOT) are identified.
  5. Major risk factors are identified that could constrain achievement of council goals in the short, medium and long term.
  6. Extensive consultation is conducted with stakeholders in the community, industry and government to identify issues and expectations impacting upon council's operations.
Extensive local, national and international research is undertaken and managed to identify key issues effecting council.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Issues of environmental sustainability and regional economic performance are reviewed.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Demographic and industry trend data is identified, collected and analysed to provide profiling information about the region in which the council operates.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Key strengths, weaknesses, opportunities and threats (SWOT) are identified.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Major risk factors are identified that could constrain achievement of council goals in the short, medium and long term.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Extensive consultation is conducted with stakeholders in the community, industry and government to identify issues and expectations impacting upon council's operations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Lead the establishment of council goals and key result areas

  1. Processes to engage council, staff and stakeholders are developed and implemented to establish council's major goals during the forecast/planning period.
  2. Critical success factors that will be in place to support attainment of plan are established, including staff resources, financial resources, staff skills and external support.
  3. Leadership to establish council's key result areas for the period of the plan is provided.
Processes to engage council, staff and stakeholders are developed and implemented to establish council's major goals during the forecast/planning period.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Critical success factors that will be in place to support attainment of plan are established, including staff resources, financial resources, staff skills and external support.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Leadership to establish council's key result areas for the period of the plan is provided.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Lead the formulation of the detailed strategic plan

  1. Processes and delegations are put in place and managed to develop plan in line with chosen methodology and format.
  2. Communications strategy is planned and put in place to ensure staff and stakeholders are informed of progress, changes and outcomes.
  3. Appropriate methods are employed to gain commitment to process and plan.
  4. Sign-off and commitment to finalised strategic plan are obtained from relevant stakeholders and participants.
Processes and delegations are put in place and managed to develop plan in line with chosen methodology and format.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communications strategy is planned and put in place to ensure staff and stakeholders are informed of progress, changes and outcomes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Appropriate methods are employed to gain commitment to process and plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Sign-off and commitment to finalised strategic plan are obtained from relevant stakeholders and participants.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan and manage implementation processes

  1. Development of the necessary tactical or operational plans across business units or departments required to implement the longer-term strategic plan is lead and managed.
  2. Prioritising and human, financial and capital resourcing of programs or operational tactics are planned and conducted.
  3. Performance indicators or benchmarks are established in line with council process in order to determine progress and success.
  4. Change management process is planned and led with consideration given to the building of strong team commitment.
  5. Strategies to skill the workforce in order to enact the plan are put in place.
  6. Communication processes are put in place to inform and support staff and stakeholders during any required change and implementation process.
Development of the necessary tactical or operational plans across business units or departments required to implement the longer-term strategic plan is lead and managed.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prioritising and human, financial and capital resourcing of programs or operational tactics are planned and conducted.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Performance indicators or benchmarks are established in line with council process in order to determine progress and success.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Change management process is planned and led with consideration given to the building of strong team commitment.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Strategies to skill the workforce in order to enact the plan are put in place.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communication processes are put in place to inform and support staff and stakeholders during any required change and implementation process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and manage monitoring and review process

  1. Processes to monitor performance against agreed benchmarks and performance indicators are put in place and enacted for relevant service delivery and corporate support areas.
  2. Reporting processes with council, community, staff and other agencies are planned, implemented and monitored.
  3. Outcomes of strategic and operational plans are monitored in line with agreed processes.
  4. Review or refinement of activities is undertaken in light of changing conditions to ensure attainment of strategic plan's goals.
Processes to monitor performance against agreed benchmarks and performance indicators are put in place and enacted for relevant service delivery and corporate support areas.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Reporting processes with council, community, staff and other agencies are planned, implemented and monitored.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Outcomes of strategic and operational plans are monitored in line with agreed processes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review or refinement of activities is undertaken in light of changing conditions to ensure attainment of strategic plan's goals.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the elements to the required performance level detailed in the performance criteria. The unit's skill and knowledge requirements must also be demonstrated. The candidate will demonstrate the capacity to manage and drive complex planning processes.

Critical aspects of evidence to be considered

The demonstrated ability to:

lead and manage the strategic planning process

apply planning methodologies to the conditions and requirements of the council

Context of assessment

Assessment of performance requirements in this unit should be undertaken with the context of the local government framework. Competency is demonstrated by performance of all stated criteria, including the range of variables applicable to the workplace environment.

Method of assessment

The following assessment methods are suggested:

preparation of a major workplace project report/portfolio (that may incorporate assessment of related units) as a key form of assessment that enables candidates to integrate the learning and assessment project into their regular work responsibilities, which enables integrated and holistic assessment of the complex skills and knowledge addressed in this unit

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate his/her handling of a range of contingencies

written and oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioner

completion of self-paced learning materials, including personal reflection and feedback from trainer, coach or supervisor

Evidence required for demonstration of consistent performance

Evidence should be gathered over a period of time in a range of actual or simulated management environments.

Resource implications

Access to a workplace or simulated case study that provides the following resources:

relevant council documents, such as strategic and operational plans

relevant local government legislation and regulations

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

high-level management and leadership skills

high-level communication skills

high-level research and analytical skills

capacity to develop unified team commitment to the development and implementation of agreed strategic directions

ability to identify and evaluate potential obstacles to change

capacity to delegate

capacity to analyse organisational systems, processes and activities

lateral thinking and creativity

capacity to generate a range of possible options in solving problems

Required Knowledge

strategic planning models and processes

council/region demographics and environment

major community, economic and environmental trends

change management models

monitoring and reporting processes

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Consultation may include:

focus groups

in-depth interviews

quantitative research techniques

customer satisfaction monitoring (CSM) approach, e.g. telephone, questionnaires, face-to-face interviews or in-depth interviews

listening to customers

Strategic planning frameworks may include:

recognised academic planning models

commercial planning models

in-house planning models

Stakeholders may include:

elected members

interest and community groups

ratepayers

staff

unions

local enterprises

government agencies

neighbouring councils

industry groups

Risk factors may include:

economic or demographic changes within the community

changing government regulations or laws

inability to maintain supply of goods

staff shortages

environmental issues, including sustainability and developing a response to major issues, such as climate change and water security