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Evidence Guide: LGAGCM712A - Develop and manage an asset management plan

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

LGAGCM712A - Develop and manage an asset management plan

What evidence can you provide to prove your understanding of each of the following citeria?

Develop strategic approach to asset management

  1. Scope and scale of asset management task are defined.
  2. Council's strategic and business plans and their output requirements are identified and considered to inform policy and plan development.
  3. Research is conducted into national and international best practice and trends in asset management to inform policy and plan development.
  4. Research is conducted into community's current, medium and long-term projected needs for assets and community's capacity to financially resource the needs.
  5. Impact of government policy on development of an assessment management plan is researched and considered.
Scope and scale of asset management task are defined.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Council's strategic and business plans and their output requirements are identified and considered to inform policy and plan development.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Research is conducted into national and international best practice and trends in asset management to inform policy and plan development.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Research is conducted into community's current, medium and long-term projected needs for assets and community's capacity to financially resource the needs.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Impact of government policy on development of an assessment management plan is researched and considered.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Build baseline understanding of current assets

  1. Current level, type and performance of assets are defined and documented.
  2. Current costs of maintaining assets to meet identified level or standard of service are estimated.
  3. Human resource management requirements for maintaining current assets are identified and documented.
  4. Projected costs of maintaining current assets to meet identified level or standard of service required are estimated.
Current level, type and performance of assets are defined and documented.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Current costs of maintaining assets to meet identified level or standard of service are estimated.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Human resource management requirements for maintaining current assets are identified and documented.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Projected costs of maintaining current assets to meet identified level or standard of service required are estimated.

Completed
Date:

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Evidence:

 

 

 

 

 

 

 

Develop asset management plan

  1. Appropriate asset management team members and/or external experts are secured and briefed regarding the project, their roles, levels of delegated responsibility and outcomes to be achieved.
  2. Steps are put in place to ensure effective communication processes are used to coordinate work and inform team members of progress.
  3. Clear reporting processes for all team members are identified and communicated.
  4. Increased or changed demand for maintenance and growth of required assets is identified and documented.
  5. Increased or changed costs for maintenance and growth of required assets are identified and documented.
  6. Life cycle management plan for relevant assets is prepared.
  7. Financial projections for current, medium and long-term development and management of the assets are prepared.
  8. Risks associated with both implementing and not implementing the identified asset management approach are identified and documented.
Appropriate asset management team members and/or external experts are secured and briefed regarding the project, their roles, levels of delegated responsibility and outcomes to be achieved.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Steps are put in place to ensure effective communication processes are used to coordinate work and inform team members of progress.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Clear reporting processes for all team members are identified and communicated.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Increased or changed demand for maintenance and growth of required assets is identified and documented.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Increased or changed costs for maintenance and growth of required assets are identified and documented.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Life cycle management plan for relevant assets is prepared.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Financial projections for current, medium and long-term development and management of the assets are prepared.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Risks associated with both implementing and not implementing the identified asset management approach are identified and documented.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Implement asset management plan

  1. Budgeting for management of assets over the long term is put in place and monitored.
  2. Processes for recording, monitoring and reviewing the work effort and resourcing required to systematically implement the asset management plan are put in place.
  3. Staff and/or external contractors are informed and trained regarding implementation of the asset management plan.
  4. Progress of asset plan is monitored according to plan's requirements and organisational procedures.
  5. Corrections, changes and additions are made to asset management plan in light of changing circumstances and to ensure that plan aims and outcomes are met.
  6. Communications processes are put in place to inform relevant stakeholders, the community and team members about progress.
Budgeting for management of assets over the long term is put in place and monitored.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Processes for recording, monitoring and reviewing the work effort and resourcing required to systematically implement the asset management plan are put in place.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Staff and/or external contractors are informed and trained regarding implementation of the asset management plan.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Progress of asset plan is monitored according to plan's requirements and organisational procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Corrections, changes and additions are made to asset management plan in light of changing circumstances and to ensure that plan aims and outcomes are met.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Communications processes are put in place to inform relevant stakeholders, the community and team members about progress.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Use asset management process to contribute to improved organisational policies and processes

  1. Opportunities for wider organisational learning, including changes to processes or policies generated by asset management process are identified and analysed.
  2. Strategic impact of asset management process is considered and fed into organisation's ongoing strategic planning processes.
Opportunities for wider organisational learning, including changes to processes or policies generated by asset management process are identified and analysed.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Strategic impact of asset management process is considered and fed into organisation's ongoing strategic planning processes.

Completed
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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the elements to the required performance level detailed in the performance criteria. The unit's skill and knowledge requirements must also be demonstrated.

Critical aspects of evidence to be considered

The demonstrated ability to:

successfully research, plan, implement and manage an asset management plan for major community assets.

Context of assessment

Assessment of performance requirements in this unit should be undertaken with the context of the local government framework. Competency is demonstrated by performance of all stated criteria, including the range of variables applicable to the workplace environment.

Method of assessment

The following assessment methods are suggested:

preparation of a major workplace project report/portfolio (that may incorporate assessment of related units) as a key form of assessment that enables candidates to integrate the learning and assessment project into their regular work responsibilities, which enables integrated and holistic assessment of the complex skills and knowledge addressed in this unit

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate his/her handling of a range of contingencies

written and oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioner

completion of self-paced learning materials, including personal reflection and feedback from trainer, coach or supervisor.

Evidence required for demonstration of consistent performance

Evidence should be gathered over a period of time in a range of actual or simulated management environments.

Resource implications

Access to a workplace or simulated case study that provides the following resources:

relevant council documents, such as strategic and operational plans

relevant local government legislation and regulations.

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

high-level asset maintenance of long life community assets and infrastructure

project planning and execution

time management

human resource management

team leadership

budgeting and financial management

proactive thinking

decision making

high-level problem solving

research

critical and analytical thinking

comparative analysis.

Required Knowledge

local government framework (policies and practices) for developing and managing an asset management plan and strategy

budgets and financial plans

concepts and application of asset management planning and processes

understanding and application of the tools and models of asset management

understanding and application of reporting mechanisms.

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Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Scope and scale of asset may include major community infrastructure, such as:

roads

sewerage systems

water capture, storage and reticulation systems

public buildings

public land, including parks and gardens, wetlands or other nature reserves.

Community's projected needs for assets will be determined by factors, including:

rate of population growth, decline or shift in location

level and economic capacity of the community

age profile of the population

education and health levels of the population

growth, reduction or change in the number and nature of businesses in the community

changing technologies driving changed use of assets

changing community expectations and standards

changing environmental factors.

Asset management team members and/or external experts may comprise:

engineers (road, civil, etc.)

technical specialists, such as:

hydrographers

water system managers

finance experts

strategic planners

data collectors and records managers.

Life cycle management plan will typically:

reflect the long-term nature of major community assets many of which will have a functioning life of more than 20 years

address containing and managing maintenance costs of the assets as well as cost of developing new assets

recognise that a move towards a planned rather than reactive approach to asset management will deliver benefits

recognise that long-term life cycle management will be accompanied by the need for longer term budgeting.

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