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Evidence Guide: LGAGOVA506B - Conduct council elections

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

LGAGOVA506B - Conduct council elections

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare for council elections

  1. Nomination forms are produced and distributed within required time frames.
  2. Nomination forms are received and processed.
  3. Candidates are advised of the electoral process and relevant statutory requirements.
  4. Candidates how to vote cards are processed in accordance with statutory requirements.
Nomination forms are produced and distributed within required time frames.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Nomination forms are received and processed.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Candidates are advised of the electoral process and relevant statutory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Candidates how to vote cards are processed in accordance with statutory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan resource use for election day

  1. Resource information for use in election day plans is collected, analysed and organised, in consultation with colleagues and management.
  2. Key performance indicators are developed within the election day plan.
  3. Contingency plans are prepared in the event that the initial plan needs to be varied.
  4. Poll clerks are recruited and inducted.
  5. Physical resources and services are acquired in accordance with council's practices and procedures.
Resource information for use in election day plans is collected, analysed and organised, in consultation with colleagues and management.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Key performance indicators are developed within the election day plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contingency plans are prepared in the event that the initial plan needs to be varied.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Poll clerks are recruited and inducted.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Physical resources and services are acquired in accordance with council's practices and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor election day performance

  1. Performance systems and processes are monitored to assess progress in achieving service targets.
  2. Unsatisfactory performance is identified and prompt action is taken to rectify the situation.
  3. Mentoring and coaching are provided to support use of resources by individuals and teams to the required standard.
  4. Recommendations for variation to the election day plan are negotiated and approved.
Performance systems and processes are monitored to assess progress in achieving service targets.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Unsatisfactory performance is identified and prompt action is taken to rectify the situation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Mentoring and coaching are provided to support use of resources by individuals and teams to the required standard.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Recommendations for variation to the election day plan are negotiated and approved.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process votes

  1. Input data is checked and verified.
  2. Voting papers are counted in accordance with statutory requirements.
  3. Provisionally elected candidates are declared.
  4. Formally disputed returns are responded to according to statutory requirements.
  5. Electoral materials are stored and disposed of according to statutory requirements.
  6. Report is prepared on the outcomes of the election.
Input data is checked and verified.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Voting papers are counted in accordance with statutory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provisionally elected candidates are declared.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Formally disputed returns are responded to according to statutory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Electoral materials are stored and disposed of according to statutory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report is prepared on the outcomes of the election.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Declare results

  1. The successful candidates are declared.
  2. Council, other candidates and the public are notified of the election results according to legal requirements and council procedures.
The successful candidates are declared.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Council, other candidates and the public are notified of the election results according to legal requirements and council procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare for council elections

  1. Nomination forms are produced and distributed within required time frames.
  2. Nomination forms are received and processed.
  3. Candidates are advised of the electoral process and relevant statutory requirements.
  4. Candidates how to vote cards are processed in accordance with statutory requirements.
Nomination forms are produced and distributed within required time frames.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Nomination forms are received and processed.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Candidates are advised of the electoral process and relevant statutory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Candidates how to vote cards are processed in accordance with statutory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan resource use for election day

  1. Resource information for use in election day plans is collected, analysed and organised, in consultation with colleagues and management.
  2. Key performance indicators are developed within the election day plan.
  3. Contingency plans are prepared in the event that the initial plan needs to be varied.
  4. Poll clerks are recruited and inducted.
  5. Physical resources and services are acquired in accordance with council's practices and procedures.
Resource information for use in election day plans is collected, analysed and organised, in consultation with colleagues and management.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Key performance indicators are developed within the election day plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contingency plans are prepared in the event that the initial plan needs to be varied.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Poll clerks are recruited and inducted.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Physical resources and services are acquired in accordance with council's practices and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor election day performance

  1. Performance systems and processes are monitored to assess progress in achieving service targets.
  2. Unsatisfactory performance is identified and prompt action is taken to rectify the situation.
  3. Mentoring and coaching are provided to support use of resources by individuals and teams to the required standard.
  4. Recommendations for variation to the election day plan are negotiated and approved.
Performance systems and processes are monitored to assess progress in achieving service targets.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Unsatisfactory performance is identified and prompt action is taken to rectify the situation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Mentoring and coaching are provided to support use of resources by individuals and teams to the required standard.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Recommendations for variation to the election day plan are negotiated and approved.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process votes

  1. Input data is checked and verified.
  2. Voting papers are counted in accordance with statutory requirements.
  3. Provisionally elected candidates are declared.
  4. Formally disputed returns are responded to according to statutory requirements.
  5. Electoral materials are stored and disposed of according to statutory requirements.
  6. Report is prepared on the outcomes of the election.
Input data is checked and verified.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Voting papers are counted in accordance with statutory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provisionally elected candidates are declared.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Formally disputed returns are responded to according to statutory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Electoral materials are stored and disposed of according to statutory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report is prepared on the outcomes of the election.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Declare results

  1. The successful candidates are declared.
  2. Council, other candidates and the public are notified of the election results according to legal requirements and council procedures.
The successful candidates are declared.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Council, other candidates and the public are notified of the election results according to legal requirements and council procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.

Critical aspects of evidence to be considered

The demonstrated ability to:

prepare nominations forms and candidates for elections

plan and acquire resources for election day

monitor and adjust performance on election day

process votes and respond appropriately to formally disputed returns

declare correctly and notify results.

Context of assessment

Competency is demonstrated by performance of all stated criteria, with particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope of the Range Statement.

Assessment must take account of the endorsed Assessment Guidelines in the Local Government Training Package.

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment.

Assessment should reinforce the integration of the key competencies for the particular AQF level. Refer to the key competency levels at the end of this unit.

Relationship to other units(prerequisite or co-requisite units)

To enable holistic assessment this unit may be assessed with other units that form part of the job role.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor.

Evidence required for demonstration of consistent performance

Evidence should be collected over a set period of time that is sufficient to include dealings with an appropriate range and variety of situations.

Resource implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace.

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

adapting language to suit the purpose and audience

working under pressure

oral presentation

maintaining a safe workplace and environment

accessing and using feedback

preparing recommendations

accessing and using established systems and processes

coaching and mentoring to provide support to colleagues

Required Knowledge

council electoral procedures

planning, acquiring and using resources

monitoring and adjusting operational performance

reporting performance

statutory requirements relating to elections

procedures for declaration of candidates

procedures for notification of electoral result

confidentiality procedures

court procedures

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Advice to candidates may include:

legal requirements

how to vote cards

media campaigning

behaviour and actions on polling day

Resource information may include:

number of voters

number of wards

electoral rolls

polling clerks

polling booth locations

voting cards

manuals

ballot boxes

Performance systems and processes may include:

staff instructions and positions

electoral roll

voting compartments

spoilt or discarded ballot papers

voter information report

assistance to voters

guidelines for polling officials

communicating with people with disabilities

unrolled and declaration votes

postal ballot papers

counting of ballot papers

security of voting and other materials

Voting papers may be counted:

manually

electronically

Responding to formally disputed returns:

could involve presenting in court