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Evidence Guide: LGAGOVA602B - Manage the recording and updating of data on council's assets

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

LGAGOVA602B - Manage the recording and updating of data on council's assets

What evidence can you provide to prove your understanding of each of the following citeria?

Determine data required to achieve objectives

  1. Information requirements and features, broadly defined by council's asset management goals and objectives, are determined.
  2. Asset register/inventory is divided into appropriate classifications and subclassifications.
  3. Level of data entry for asset components is determined based on quality of available data and end use.
  4. Check is made that each item of information is necessary to achieve objectives.
Information requirements and features, broadly defined by council's asset management goals and objectives, are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Asset register/inventory is divided into appropriate classifications and subclassifications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Level of data entry for asset components is determined based on quality of available data and end use.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check is made that each item of information is necessary to achieve objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine data capture methodology

  1. Sources and availability of data are determined.
  2. Options for automated or computerised data collection are investigated in detail.
  3. Cost-effective data capture methodologies are determined for each asset group based on cost-benefit analysis of options.
  4. Pro forma and processes for recording data are prepared that facilitate consistent and accurate data collection.
  5. Data recording pro forma and processes are simple and user friendly.
  6. Format for data recording and storage is developed that provides for easy retrieval, review, analysis and reporting.
Sources and availability of data are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Options for automated or computerised data collection are investigated in detail.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cost-effective data capture methodologies are determined for each asset group based on cost-benefit analysis of options.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Pro forma and processes for recording data are prepared that facilitate consistent and accurate data collection.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Data recording pro forma and processes are simple and user friendly.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Format for data recording and storage is developed that provides for easy retrieval, review, analysis and reporting.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain integrity of information

  1. Required level of accuracy is determined and verification processes and updating activities for correcting false data are determined.
  2. Degree of confidence is identified.
Required level of accuracy is determined and verification processes and updating activities for correcting false data are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Degree of confidence is identified.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Program data collection

  1. Program for data collection is determined to reflect criticality or value of data.
  2. Procedures are developed to ensure new data is captured as it occurs.
  3. Where assets are transferred to council, arrangements are made where possible for data capture in a form suitable to the organisation.
  4. Processes are implemented that respond quickly to false data and ensure database is corrected quickly and accurately.
  5. Assets are recorded in accordance with financial reporting and operational requirements.
Program for data collection is determined to reflect criticality or value of data.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Procedures are developed to ensure new data is captured as it occurs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Where assets are transferred to council, arrangements are made where possible for data capture in a form suitable to the organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Processes are implemented that respond quickly to false data and ensure database is corrected quickly and accurately.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assets are recorded in accordance with financial reporting and operational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine valuation and depreciation methods

  1. Valuation methods for various asset classes are determined.
  2. Accounting requirements in respect of valuation methods are addressed.
  3. Methods of validating and verifying asset valuation are determined.
  4. Depreciation methods for various asset classes are determined taking into account useful life of assets.
Valuation methods for various asset classes are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Accounting requirements in respect of valuation methods are addressed.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Methods of validating and verifying asset valuation are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Depreciation methods for various asset classes are determined taking into account useful life of assets.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate update of data and review progress

  1. Database updating requirements are determined.
  2. Responsibility for data collection, input and monitoring is allocated.
  3. Unique numbers are created in line with guidelines.
  4. Multiple purposes of data are recognised to maximise effectiveness of collection and avoid duplication.
  5. Guidelines and procedures are produced to ensure assets are recorded in accordance with council policies, and financial reporting and other relevant legislative requirements.
  6. Feedback is encouraged and procedures for data collection and input are reviewed and amended as appropriate.
Database updating requirements are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Responsibility for data collection, input and monitoring is allocated.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Unique numbers are created in line with guidelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Multiple purposes of data are recognised to maximise effectiveness of collection and avoid duplication.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Guidelines and procedures are produced to ensure assets are recorded in accordance with council policies, and financial reporting and other relevant legislative requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Feedback is encouraged and procedures for data collection and input are reviewed and amended as appropriate.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine data required to achieve objectives

  1. Information requirements and features, broadly defined by council's asset management goals and objectives, are determined.
  2. Asset register/inventory is divided into appropriate classifications and subclassifications.
  3. Level of data entry for asset components is determined based on quality of available data and end use.
  4. Check is made that each item of information is necessary to achieve objectives.
Information requirements and features, broadly defined by council's asset management goals and objectives, are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Asset register/inventory is divided into appropriate classifications and subclassifications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Level of data entry for asset components is determined based on quality of available data and end use.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check is made that each item of information is necessary to achieve objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine data capture methodology

  1. Sources and availability of data are determined.
  2. Options for automated or computerised data collection are investigated in detail.
  3. Cost-effective data capture methodologies are determined for each asset group based on cost-benefit analysis of options.
  4. Pro forma and processes for recording data are prepared that facilitate consistent and accurate data collection.
  5. Data recording pro forma and processes are simple and user friendly.
  6. Format for data recording and storage is developed that provides for easy retrieval, review, analysis and reporting.
Sources and availability of data are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Options for automated or computerised data collection are investigated in detail.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cost-effective data capture methodologies are determined for each asset group based on cost-benefit analysis of options.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Pro forma and processes for recording data are prepared that facilitate consistent and accurate data collection.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Data recording pro forma and processes are simple and user friendly.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Format for data recording and storage is developed that provides for easy retrieval, review, analysis and reporting.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain integrity of information

  1. Required level of accuracy is determined and verification processes and updating activities for correcting false data are determined.
  2. Degree of confidence is identified.
Required level of accuracy is determined and verification processes and updating activities for correcting false data are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Degree of confidence is identified.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Program data collection

  1. Program for data collection is determined to reflect criticality or value of data.
  2. Procedures are developed to ensure new data is captured as it occurs.
  3. Where assets are transferred to council, arrangements are made where possible for data capture in a form suitable to the organisation.
  4. Processes are implemented that respond quickly to false data and ensure database is corrected quickly and accurately.
  5. Assets are recorded in accordance with financial reporting and operational requirements.
Program for data collection is determined to reflect criticality or value of data.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Procedures are developed to ensure new data is captured as it occurs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Where assets are transferred to council, arrangements are made where possible for data capture in a form suitable to the organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Processes are implemented that respond quickly to false data and ensure database is corrected quickly and accurately.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assets are recorded in accordance with financial reporting and operational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine valuation and depreciation methods

  1. Valuation methods for various asset classes are determined.
  2. Accounting requirements in respect of valuation methods are addressed.
  3. Methods of validating and verifying asset valuation are determined.
  4. Depreciation methods for various asset classes are determined taking into account useful life of assets.
Valuation methods for various asset classes are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Accounting requirements in respect of valuation methods are addressed.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Methods of validating and verifying asset valuation are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Depreciation methods for various asset classes are determined taking into account useful life of assets.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate update of data and review progress

  1. Database updating requirements are determined.
  2. Responsibility for data collection, input and monitoring is allocated.
  3. Unique numbers are created in line with guidelines.
  4. Multiple purposes of data are recognised to maximise effectiveness of collection and avoid duplication.
  5. Guidelines and procedures are produced to ensure assets are recorded in accordance with council policies, and financial reporting and other relevant legislative requirements.
  6. Feedback is encouraged and procedures for data collection and input are reviewed and amended as appropriate.
Database updating requirements are determined.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Responsibility for data collection, input and monitoring is allocated.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Unique numbers are created in line with guidelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Multiple purposes of data are recognised to maximise effectiveness of collection and avoid duplication.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Guidelines and procedures are produced to ensure assets are recorded in accordance with council policies, and financial reporting and other relevant legislative requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Feedback is encouraged and procedures for data collection and input are reviewed and amended as appropriate.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.

Critical aspects of evidence to be considered

The demonstrated ability to:

determine the data required to meet council's asset management goals and objectives

determine cost-effective data capture methodologies

develop simple, user friendly, workable pro forma and processes to facilitate consistent and accurate data collection

maintain the integrity of information

implement appropriate systems for collecting and recording data on assets in accordance with financial reporting and operational requirements

determine valuation and depreciation methods for various asset classes

determine database updating requirements and produce guidelines and procedures to ensure assets are recorded in accordance with financial reporting and operational requirements

Context of assessment

Competency is demonstrated by performance of all stated criteria, with particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope of the Range Statement.

Assessment must take account of the endorsed Assessment Guidelines in the Local Government Training Package.

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment.

Assessment should reinforce the integration of the key competencies for the particular AQF level. Refer to the key competency levels at the end of this unit.

Relationship to other units(prerequisite or co-requisite units)

To enable holistic assessment this unit may be assessed with other units that form part of the job role.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor

Evidence required for demonstration of consistent performance

Evidence should be collected over a set period of time that is sufficient to include dealings with an appropriate range and variety of situations.

Resource implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace.

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

supervisory/coordination

writing guidelines and procedures

Required Knowledge

relevant Australian accounting standards

relevant state or territory legislative requirements

data capture methodologies

verification techniques

technological options for data capture

options for level of data entry and determining factors

options for data storage formats

potential uses and outputs of data collection

relevant council policies and procedures

confidentiality requirements

software

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Asset register/inventory may include:

hard copy spreadsheet

electronic spreadsheet

Procedures for recording data may include:

geographic information systems

hard copy forms

photography

electronic recording

microfiche

New data may include:

acquisitions and disposals

Council's assets may include:

roads

footpaths and kerbs

road furniture

bridges

water supply systems

parks, gardens, sporting grounds and playgrounds

drainage systems

sewerage systems

land and buildings

plant and equipment

office furniture and equipment

library books

artwork and heritage assets