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Evidence Guide: LGAGOVA613B - Measure cost of providing and maintaining council's assets

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

LGAGOVA613B - Measure cost of providing and maintaining council's assets

What evidence can you provide to prove your understanding of each of the following citeria?

Measure life cycle costs of asset

  1. All costs attributable to each phase in asset's life cycle are established.
  2. Asset alternatives are compared to costs applicable to allow effective planning.
  3. Optimum cost to maintain and operate asset is established.
  4. Annual costs within the asset's life cycle are compared to funding levels available or needed to provide agreed level of service or maintenance of asset.
  5. Depreciation or asset consumption is measured.
All costs attributable to each phase in asset's life cycle are established.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Asset alternatives are compared to costs applicable to allow effective planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Optimum cost to maintain and operate asset is established.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Annual costs within the asset's life cycle are compared to funding levels available or needed to provide agreed level of service or maintenance of asset.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Depreciation or asset consumption is measured.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Set up systems to measure costs

  1. Measurement criteria for managing assets are determined for labour, plant and materials.
  2. Appropriate unit rates are developed for asset classes to enable comparison of service level costs.
  3. Cost reporting activity codes are established.
Measurement criteria for managing assets are determined for labour, plant and materials.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Appropriate unit rates are developed for asset classes to enable comparison of service level costs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cost reporting activity codes are established.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Measure cost of service provision and asset maintenance

  1. Relevant information is accessed from general ledger or other systems.
  2. Service level options are identified within council requirements and assessed against costs of provision to determine best option.
  3. Cost of scheduled maintenance is monitored and compared against projected cost and reasons for discrepancies are identified and addressed in future planning.
Relevant information is accessed from general ledger or other systems.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Service level options are identified within council requirements and assessed against costs of provision to determine best option.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cost of scheduled maintenance is monitored and compared against projected cost and reasons for discrepancies are identified and addressed in future planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collect information to inform maintenance scheduling

  1. Possible uses of information are defined to ensure effective information gathering and analysis, and responsibility for provision of information is assigned.
  2. Current information is used in programming maintenance work and issuing instructions.
Possible uses of information are defined to ensure effective information gathering and analysis, and responsibility for provision of information is assigned.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Current information is used in programming maintenance work and issuing instructions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use information to improve service delivery

  1. Information is analysed to identify possible improvements in service delivery methods.
  2. Results of analysis and implications are discussed with personnel responsible for the work and improved practices are identified where possible.
  3. Improvements in service delivery are recommended and implemented within level of authority in line with council policies and procedures.
Information is analysed to identify possible improvements in service delivery methods.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Results of analysis and implications are discussed with personnel responsible for the work and improved practices are identified where possible.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Improvements in service delivery are recommended and implemented within level of authority in line with council policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Measure life cycle costs of asset

  1. All costs attributable to each phase in asset's life cycle are established.
  2. Asset alternatives are compared to costs applicable to allow effective planning.
  3. Optimum cost to maintain and operate asset is established.
  4. Annual costs within the asset's life cycle are compared to funding levels available or needed to provide agreed level of service or maintenance of asset.
  5. Depreciation or asset consumption is measured.
All costs attributable to each phase in asset's life cycle are established.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Asset alternatives are compared to costs applicable to allow effective planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Optimum cost to maintain and operate asset is established.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Annual costs within the asset's life cycle are compared to funding levels available or needed to provide agreed level of service or maintenance of asset.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Depreciation or asset consumption is measured.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Set up systems to measure costs

  1. Measurement criteria for managing assets are determined for labour, plant and materials.
  2. Appropriate unit rates are developed for asset classes to enable comparison of service level costs.
  3. Cost reporting activity codes are established.
Measurement criteria for managing assets are determined for labour, plant and materials.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Appropriate unit rates are developed for asset classes to enable comparison of service level costs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cost reporting activity codes are established.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Measure cost of service provision and asset maintenance

  1. Relevant information is accessed from general ledger or other systems.
  2. Service level options are identified within council requirements and assessed against costs of provision to determine best option.
  3. Cost of scheduled maintenance is monitored and compared against projected cost and reasons for discrepancies are identified and addressed in future planning.
Relevant information is accessed from general ledger or other systems.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Service level options are identified within council requirements and assessed against costs of provision to determine best option.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cost of scheduled maintenance is monitored and compared against projected cost and reasons for discrepancies are identified and addressed in future planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collect information to inform maintenance scheduling

  1. Possible uses of information are defined to ensure effective information gathering and analysis, and responsibility for provision of information is assigned.
  2. Current information is used in programming maintenance work and issuing instructions.
Possible uses of information are defined to ensure effective information gathering and analysis, and responsibility for provision of information is assigned.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Current information is used in programming maintenance work and issuing instructions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use information to improve service delivery

  1. Information is analysed to identify possible improvements in service delivery methods.
  2. Results of analysis and implications are discussed with personnel responsible for the work and improved practices are identified where possible.
  3. Improvements in service delivery are recommended and implemented within level of authority in line with council policies and procedures.
Information is analysed to identify possible improvements in service delivery methods.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Results of analysis and implications are discussed with personnel responsible for the work and improved practices are identified where possible.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Improvements in service delivery are recommended and implemented within level of authority in line with council policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.

Critical aspects of evidence to be considered

The demonstrated ability to:

measure the life cycle costs of an asset

establish systems to measure costs

measure the cost of service provision and asset maintenance

monitor the cost of scheduled maintenance against projected cost

use current information to determine existing service levels and cost structures to inform maintenance scheduling

improve service delivery

Context of assessment

Competency is demonstrated by performance of all stated criteria, with particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope of the Range Statement.

Assessment must take account of the endorsed Assessment Guidelines in the Local Government Training Package.

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment.

Assessment should reinforce the integration of the key competencies for the particular AQF level. Refer to the key competency levels at the end of this unit.

Relationship to other units(prerequisite or co-requisite units)

To enable holistic assessment this unit may be assessed with other units that form part of the job role.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor

Evidence required for demonstration of consistent performance

Evidence should be collected over a set period of time that is sufficient to include dealings with an appropriate range and variety of situations.

Resource implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace.

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

writing recommendations

negotiating with personnel

analysing information

Required Knowledge

basic knowledge of general ledger

chart of accounts

service levels

range of measurement criteria for managing assets

Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Council's assets may include:

roads

footpaths and curbs

road furniture

bridges

water supply systems

parks, gardens, sporting grounds and playgrounds

drainage systems

sewerage systems

buildings

plant and equipment

office furniture and equipment

library books

artwork and heritage assets

Service level options may include:

response times

frequency of maintenance

quality of maintenance

Uses of information may include:

improvements

benchmarking

reviewing delivery methods

reviewing cost efficiency

reviewing performance

market testing

comparison with other service providers or contractors

Methods of service delivery may include:

contractor

day labour

gang