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Evidence Guide: LGAPLEM411A - Conduct initial assessments of minor planning applications

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

LGAPLEM411A - Conduct initial assessments of minor planning applications

What evidence can you provide to prove your understanding of each of the following citeria?

Conduct pre-application meeting with prospective applicants

  1. Arrangements are made for the meeting.
  2. Prospective applicants for minor applications are informed of the timing, purpose and format of the meeting.
  3. Pre-application meeting is conducted in accordance with legal and organisational requirements.
  4. Information is collected and documented in accordance with organisational policies and procedures.
  5. Applicants' rights and responsibilities are explained and observed in accordance with organisational policy.
Arrangements are made for the meeting.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Prospective applicants for minor applications are informed of the timing, purpose and format of the meeting.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Pre-application meeting is conducted in accordance with legal and organisational requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Information is collected and documented in accordance with organisational policies and procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Applicants' rights and responsibilities are explained and observed in accordance with organisational policy.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Undertake initial assessment of the application's compliance with building controls and council requirements

  1. Adjoining property owners and affected parties are notified of application, and protection of adjoining properties is assessed.
  2. Documentation is assessed for compliance with statutory regulations.
  3. Specialist technical advice is obtained where required to protect owner and council interests.
  4. Additional information or revised drawings are sought where necessary.
  5. Technical reports and referral authority requirements are examined and assessed to determine impact on performance and compatibility requirements.
Adjoining property owners and affected parties are notified of application, and protection of adjoining properties is assessed.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Documentation is assessed for compliance with statutory regulations.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Specialist technical advice is obtained where required to protect owner and council interests.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Additional information or revised drawings are sought where necessary.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Technical reports and referral authority requirements are examined and assessed to determine impact on performance and compatibility requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Refer applications to relevant authorities for comment and approval

  1. Relevant copies of application and documentation are forwarded to relevant external authorities within prescribed time frames.
  2. Decisions by relevant authorities are accurately recorded and required return date is noted.
Relevant copies of application and documentation are forwarded to relevant external authorities within prescribed time frames.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Decisions by relevant authorities are accurately recorded and required return date is noted.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Outcomes of initial assessment are referred for final decision

  1. Planning approval documentation is prepared as appropriate within council and statutory requirements.
  2. Conditions of approval are clearly stated on documents to avoid misinterpretation.
  3. All actions are recorded accurately according to council procedures.
  4. Recommendation is prepared for the delegated officer who is responsible for giving or withholding final approval of the application.
Planning approval documentation is prepared as appropriate within council and statutory requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Conditions of approval are clearly stated on documents to avoid misinterpretation.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

All actions are recorded accurately according to council procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Recommendation is prepared for the delegated officer who is responsible for giving or withholding final approval of the application.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the elements to the required performance level detailed in the performance criteria. The unit's skill and knowledge requirements must also be demonstrated. For example, knowledge of the council's building scheme, the legislative framework and processes for approving planning application underpin the performance of the unit and must be demonstrated.

Critical aspects of evidence to be considered

The demonstrated ability to:

conduct pre-application meetings with potential or prospective applicants in accordance with legal and legislative requirements

undertake an initial assessment to determine compliance with building controls and council requirements

refer applications to relevant authorities for comment and approval

notify applicants of the decision

prepare a submission that supports and protects council position and interests

represent or assist council at the appeals hearing as required.

Context of assessment

Assessment of performance requirements in this unit should be undertaken within the context of the local government framework. Competency is demonstrated by performance of all stated criteria applicable to the workplace environment, within the scope of the range statement.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials, including personal reflection and feedback from trainer, coach or supervisor.

Evidence required for demonstration of consistent performance

Evidence should be gathered over a period of time in a range of actual or simulated management environments.

Resource implications

Access to building sites is essential as well as to a workplace or a simulated case study that provides relevant resources, including copies of:

essential documentation, such as the Building Code of Australia (Volumes I and II)

relevant Australian standards

local laws

planning schemes

examples of council policies

architect plans and drawings

technical reports

relevant certificates and authorities

real or mock resident submissions

reports from other services

agencies and specialists.

Required Skills and Knowledge

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

reading, analysing and interpreting a range of information relevant to job/role, which may include plans and legislation

assessing minor planning applications

communicating and liaising with professional practitioners and consultants

demonstrating clear verbal and written communication and consultation with the community and stakeholders

achieving effective working relationships that demonstrate an ability to work collaboratively with people from diverse backgrounds

problem solving, negotiation and conflict management

monitoring own work and adjusting to meet agreed standards and expectations

engaging in activities that promote own ongoing learning requirements, which may include maintaining current knowledge of legislation and common law

using technology relevant to the job/role, which may include the use of computers and other relevant office technology

record keeping

negotiation and conflict resolution with individuals and groups

performing relevant calculations

writing reports.

Required Knowledge

relevant council procedures and protocols

relevant environmental legislation and practices

relevant planning schemes

building Acts and regulations

relevant Australian standards and building codes

planning approval process associated with minor applications

general understanding of domestic building construction techniques

principles of neighbourhood design.

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Range Statement

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Arrangements may include:

format

structure and procedures

venue and equipment

type of interview and evidentiary purposes

record keeping

personnel involved.

Categorisation of minor applications will be determined by council policy but may include:

subdivisions of buildings or land

temporary or permanent structures - typically domestic buildings

signage

changes of use.

Pre-application meeting may address:

rights of applicant

representation of applicant

format and presentation of application for development

decision-making process of council

record-keeping requirements of council

codes of conduct that must be followed by council officers involved in the planning process

problem-solving and dispute resolution processes.

Applicants' rights and responsibilities may include:

right of appeal

confidentiality.

Documentation may include:

application forms

plans

specifications

technical reports

structural computations

referral authority reports

endorsed authority plans

certificates of title

soil reports

home warranty insurance certificates

working drawings

property information certificates

flooding certificates

resident submissions.

Statutory regulations may include:

state building legislation

national building codes

relevant Australian standards

local laws

planning schemes

council policies

principles of neighbourhood design.

Relevant external authorities may include:

building surveyor

environmental health officer

drainage authorities

water authorities

utilities.

Planning approval documentation may include:

permits

building rules consent

licences.

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