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Evidence Guide: LMFFT5014B - Establish and monitor business information systems

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

LMFFT5014B - Establish and monitor business information systems

What evidence can you provide to prove your understanding of each of the following citeria?

Identify the need

  1. Information required for the effective management of the business activities is identified
  2. An outline information collect plan is developed and enhanced through research and consultation with key players
  3. The information from the plan is translated into defined information objectives or targets
Information required for the effective management of the business activities is identified

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

An outline information collect plan is developed and enhanced through research and consultation with key players

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

The information from the plan is translated into defined information objectives or targets

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify the source and information collection mechanism

  1. Each information objective is analysed to identify the best source
  2. Options for mechanisms to collect information from the preferred source are identified and assessed
  3. The options for information collection mechanisms are selected and recorded
Each information objective is analysed to identify the best source

Completed
Date:

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Options for mechanisms to collect information from the preferred source are identified and assessed

Completed
Date:

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The options for information collection mechanisms are selected and recorded

Completed
Date:

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Establish systems management processes

  1. Procedures for each information management process are developed
  2. Responsibilities for each component of the system are defined, allocated and documented
  3. Quality assurance specifications, mechanisms and processes are established to maintain system integrity
Procedures for each information management process are developed

Completed
Date:

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Responsibilities for each component of the system are defined, allocated and documented

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Quality assurance specifications, mechanisms and processes are established to maintain system integrity

Completed
Date:

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Monitor systems effectiveness

  1. The collection, flow and accuracy of information is monitored against specifications
  2. Regular monitoring of the relevance and use of information is carried out
  3. Ineffective, inefficient or redundant systems are upgraded or dispensed with
  4. Systems documentation is maintained and current
The collection, flow and accuracy of information is monitored against specifications

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Regular monitoring of the relevance and use of information is carried out

Completed
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Teacher:		 Evidence:

 

 

 

 

 

 

 

Ineffective, inefficient or redundant systems are upgraded or dispensed with

Completed
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Systems documentation is maintained and current

Completed
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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects of evidence

Locate, interpret and apply relevant information

Apply safety requirements throughout the work sequence, including the use of personal protective clothing and equipment

Individually, or as a member of a management team, establish a business information system for a significant production/manufacturing business, including:

the identification of information needs

the identification of source and collection options

the development of information management processes (procedures) for significant needs

the development of related systems quality assurance specifications, mechanisms and processes

Review an existing information management process and report on effectiveness and change recommendations

Work effectively with others

Resource implications

An operational or simulated business environment with responsibilities for all management functions, including logistics, personnel, production, distribution and finance together with supporting business plans and records.

Method of assessment

Assessment methods must confirm consistency, or the potential for consistency, of performance over time and in a range of workplace relevant contexts.

Assessment should be by direct observation of tasks and/or samples of work and questioning on underpinning knowledge.

Assessment may be conducted over time and can be in conjunction with assessment of other units of competency.

Context of assessment

Assessment may occur on the job or in a simulated workplace facility with relevant management structures, production processes, simulated work instructions and deadlines.

Required Skills and Knowledge

Required skills

research, collect, organise and understand information related to business information systems, including the relevant legal, technical, regulatory, fiscal, cultural, environmental and safety requirements

communicate ideas and information to enable clarification of the requirements and the unambiguous explanation of business information systems, management, process, quality and maintenance requirements

plan and organise activities to avoid any backtracking, re-working, interruptions or wastage

work with others to foster a team by recognising dependencies and using cooperative approaches to optimise workflow and productivity

use mathematical ideas and techniques to establish or validate information needs and to select statistical and other information presentation methods

create and apply systematic problem solving techniques

use the workplace technology to collect, present, maintain and archive business information

Required knowledge

information management theory

contemporary information management techniques

theory and application of statistics

company business policies and plans, including procedures for reports

company quality systems and business equipment

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Unit scope

This unit covers the work involved in establishing and monitoring business information systems required to support effective management decisions in the areas of furniture production, services and organisation

The application of information systems will normally be computer assisted, integrated into the enterprise's processes and/or stand-alone

Unit context

OHS requirements include legislation, building codes, material safety management systems, hazardous substances and dangerous goods codes and safe operating procedures

Work is carried out in accordance with legislative obligations, environmental legislation, relevant health regulations, authorised handling procedures and organisation insurance requirements

Work requires individuals to demonstrate analytical ability, discretion, judgement and problem solving skills

Workplace environment

Work is generally performed with little external assistance and with minimal supervision or direction. The development of systems may require the assistance and cooperation of others

Customers may be internal or external

Information collection plan

An information collection plan is a generalised title for an instrument which specifies the information required by the organisation, the sources of this information and its uses/users/purpose. It is an iterative development tool

Information management process

An information management process is a procedure related to a particular/individual information objective and will normally cover the purpose, user, specification of the information, the source, the collection mechanism, the frequency of collection, presentation format, review triggers and processes, archival management and other management requirements

Information presentation

Information may be presented in the form of reports in written form and/or, mathematical, statistical, graphical or multi-dimensional displays

Information and procedures

Enterprise corporate plan

Enterprise business plans

Enterprise communication plans/strategies

Existing business information systems documentation

Enterprise work specifications and requirements

Legislation/regulations/national and industry codes and practices relevant to the product

Quality and Australian standards and procedures