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Evidence Guide: MEM11016B - Order materials

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

MEM11016B - Order materials

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare purchase order/list

  1. Purchase order/list is prepared to standard operating procedures.
  2. Material specifications, price limitations, quantities and delivery requirements are determined from instructions, requisitions etc.
Purchase order/list is prepared to standard operating procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Material specifications, price limitations, quantities and delivery requirements are determined from instructions, requisitions etc.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Purchase order

  1. Supplier/vendor is informed of requirements and specifications according to standard operating procedures.
  2. Supplier/vendor is followed up to achieve delivery as required.
  3. Where appropriate, goods are directly received and checked for damage.
  4. Records/files are completed accurately according to standard operating procedures.
Supplier/vendor is informed of requirements and specifications according to standard operating procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Supplier/vendor is followed up to achieve delivery as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Where appropriate, goods are directly received and checked for damage.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Records/files are completed accurately according to standard operating procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

A person who demonstrates competency in this unit must be able to order materials.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessors must be satisfied that the candidate can competently and consistently perform all elements of the unit as specified by the criteria, including required knowledge, and be capable of applying the competency in new and different situations and contexts.

Context of and specific resources for assessment

This unit may be assessed on the job, off the job or a combination of both on and off the job. Where assessment occurs off the job, that is the candidate is not in productive work, then an appropriate simulation must be used where the range of conditions reflects realistic workplace situations. The competencies covered by this unit would be demonstrated by an individual working alone or as part of a team. The assessment environment should not disadvantage the candidate.

This unit could be assessed in conjunction with any other units addressing the safety, quality, communication, materials handling, recording and reporting associated with ordering materials or other units requiring the exercise of the skills and knowledge covered by this unit.

Method of assessment

Assessors should gather a range of evidence that is valid, sufficient, current and authentic. Evidence can be gathered through a variety of ways including direct observation, supervisor's reports, project work, samples and questioning. Questioning techniques should not require language, literacy and numeracy skills beyond those required in this unit of competency. The candidate must have access to all tools, equipment, materials and documentation required. The candidate must be permitted to refer to any relevant workplace procedures, product and manufacturing specifications, codes, standards, manuals and reference materials.

Guidance information for assessment

Required Skills and Knowledge

Required skills

Look for evidence that confirms skills in:

reading, interpreting and following information on instructions, specifications, standard operating procedures, requisitions, lists, records, files and other applicable reference documents

preparing an order/list

checking and clarifying order information

entering information onto manual and electronic proformas and standard workplace forms

accessing manual and electronic order information

communicating with suppliers, manufacturers and other personnel

checking for conformance to specifications

following verbal instructions

orally reporting routine information

record keeping

Required knowledge

Look for evidence that confirms knowledge of:

ordering policy (delegations, preferred suppliers etc.)

ordering procedures

safe work practices and procedures

hazards and control measures associated with ordering materials

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Material specifications

Material specifications can be gained from manufacturers' catalogues, from the item, from a drawing

Supplier/vendor

Local, national, international, preferred supplier