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Evidence Guide: MSMWHS503 - Maintain WHS management system

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

MSMWHS503 - Maintain WHS management system

What evidence can you provide to prove your understanding of each of the following citeria?

Manage WHS information in the workplace

  1. Take action to ensure that requirements for WHS record keeping and reporting are implemented according to workplace procedures and legislative requirements
  2. Access sources of WHS information and evaluate for application to the workplace
  3. Collect and collate data and information to provide information to managers and stakeholders on WHS requirements, trends and risk controls
Take action to ensure that requirements for WHS record keeping and reporting are implemented according to workplace procedures and legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Access sources of WHS information and evaluate for application to the workplace

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collect and collate data and information to provide information to managers and stakeholders on WHS requirements, trends and risk controls

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element

1

Manage WHS information in the workplace

1.1

Take action to ensure that requirements for WHS record keeping and reporting are implemented according to workplace procedures and legislative requirements

1.2

Access sources of WHS information and evaluate for application to the workplace

1.3

Collect and collate data and information to provide information to managers and stakeholders on WHS requirements, trends and risk controls

2

Support implementation of WHS management system

2.1

Determine WHS priorities in consultation with appropriate managers and stakeholders

2.2

Identify WHS training needs for implementation and maintenance of the WHS management system

2.3

Develop action plans taking account of priorities and training needs

2.4

Monitor achievement of action plans and update plans accordingly

3

Support WHS participative arrangements

3.1

Ensure WHS information and documentation is understandable and accessible to all

3.2

Promptly address WHS issues that may arise within area of authority or refer to appropriate person

3.3

Provide information about the outcomes of WHS consultation in a manner that is accessible to all

4

Collect data to evaluate currency of WHS management system

4.1

Identify, in consultation with stakeholders and, as required expert advisors, internal data and information that provides relevant and reliable information on the performance of the WHS management system

4.2

Conduct workplace inspections on a regular basis.

4.3

Identify workplace WHS implications of any changes to legislation

4.4

Identify any WHS implications to proposed changes to the workplace

4.5

Take action to arrange a WHS management system audit

5

Analyse data and information to identify areas for improvement

5.1

Assess compliance of WHS management system with WHS legislation

5.2

Analyse information collected to identify areas for improvement.

5.3

Consult with stakeholders, key personnel and, as required, WHS advisors

5.4

Document and communicate outcomes of analysis to key personnel and stakeholders in an easily understood format

5.5

Recognise limits of own expertise and seek appropriate advice

6

Initiate and maintain improvements

6.1

Determine priorities for WHS in consultation with stakeholders

6.2

Develop a WHS plan with responsibilities and timeframes and validate the plan with stakeholders

6.3

Identify and source resources required for implementation of plan

6.4

Monitor achievement against plan

6.5

Monitor effectiveness of modifications to WHS management system on an ongoing basis incorporating feedback from stakeholders

Required Skills and Knowledge

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element

1

Manage WHS information in the workplace

1.1

Take action to ensure that requirements for WHS record keeping and reporting are implemented according to workplace procedures and legislative requirements

1.2

Access sources of WHS information and evaluate for application to the workplace

1.3

Collect and collate data and information to provide information to managers and stakeholders on WHS requirements, trends and risk controls

2

Support implementation of WHS management system

2.1

Determine WHS priorities in consultation with appropriate managers and stakeholders

2.2

Identify WHS training needs for implementation and maintenance of the WHS management system

2.3

Develop action plans taking account of priorities and training needs

2.4

Monitor achievement of action plans and update plans accordingly

3

Support WHS participative arrangements

3.1

Ensure WHS information and documentation is understandable and accessible to all

3.2

Promptly address WHS issues that may arise within area of authority or refer to appropriate person

3.3

Provide information about the outcomes of WHS consultation in a manner that is accessible to all

4

Collect data to evaluate currency of WHS management system

4.1

Identify, in consultation with stakeholders and, as required expert advisors, internal data and information that provides relevant and reliable information on the performance of the WHS management system

4.2

Conduct workplace inspections on a regular basis.

4.3

Identify workplace WHS implications of any changes to legislation

4.4

Identify any WHS implications to proposed changes to the workplace

4.5

Take action to arrange a WHS management system audit

5

Analyse data and information to identify areas for improvement

5.1

Assess compliance of WHS management system with WHS legislation

5.2

Analyse information collected to identify areas for improvement.

5.3

Consult with stakeholders, key personnel and, as required, WHS advisors

5.4

Document and communicate outcomes of analysis to key personnel and stakeholders in an easily understood format

5.5

Recognise limits of own expertise and seek appropriate advice

6

Initiate and maintain improvements

6.1

Determine priorities for WHS in consultation with stakeholders

6.2

Develop a WHS plan with responsibilities and timeframes and validate the plan with stakeholders

6.3

Identify and source resources required for implementation of plan

6.4

Monitor achievement against plan

6.5

Monitor effectiveness of modifications to WHS management system on an ongoing basis incorporating feedback from stakeholders

Evidence required to demonstrate competence in this unit must be relevant to and satisfy the requirements of the elements and performance criteria and include the ability to:

communicate using appropriate style and format for a range of stakeholders to:

evaluate the WHS management system

provide information on the effectiveness of the WHS management system in minimising risk

identify, plan, implement and monitor improvements

convey WHS and other complex/technical information

consult and seek input/feedback

interact with the workforce to maintain the process that comprise the WHS management system

analyse WHS data to identify areas for improvement

create and manage documentation, including:

WHS records

minutes of meetings and consultations

workplace inspection checklists, audits and reports

write clearly and unambiguously, including:

reports

policies and procedures

WHS information

develop WHS management system improvement plans

apply a quality improvement process to implement and monitor improvements

identify WHS training needs.

Must provide evidence that demonstrates knowledge relevant to their job sufficient to fulfil their job role, including:

WHS responsibilities of employers, employees, supervisors and contractors, including duty of care responsibilities

regulatory requirements for WHS information and consultation and processes and arrangements to meet these obligations

regulatory requirements for WHS record keeping and reporting

regulatory requirements for training and licensing relevant to WHS

elements of a WHS management system and principles and practices of effective WHS management and risk control

barriers to implementation of WHS, including language and literacy, cultural diversity of workforce and workplace culture in relation to WHS

sources and types if information that provide realistic information on the performance of the WHS management system

techniques for analysing WHS data, including simple statistical analysis and graphing of trends

types of internal and external change that may impact on WHS and WHS compliance

audit and inspection processes.

Range Statement

This field allows for different work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included.

Regulatory framework

The latest version of all legislation, regulations, industry codes of practice and Australian/international standards, or the version specified by the local regulatory authority, must be used, and include one or more of the following:

legislative requirements, including work health and safety (WHS)

industry codes of practice and guidelines

environmental regulations and guidelines

Australian and other standards

licence and certification requirements

All operations to which this unit applies are subject to stringent health, safety and environment (HSE) requirements, which may be imposed through state/territory or federal legislation, and these must not be compromised at any time. Where there is an apparent conflict between performance criteria and HSE requirements, the HSE requirements take precedence.

Procedures

All operations must be performed in accordance with relevant procedures.

Procedures are written, verbal, visual, computer-based or in some other form, and include one or more of the following:

emergency procedures

work instructions

standard operating procedures (SOPs)

safe work method statements (SWMS)

formulas/recipes

batch sheets

temporary instructions

any similar instructions provided for the smooth running of the plant

WHS records

WHS records include one or more of the following:

hazard and incident reports

logs/logs sheets

inspection/start-up/shutdown checklists

injury reports

maintenance records

WHS information sources

WHS information sources include one or more of the following:

WHS legislation, codes of practice and Australian and International standards

WHS regulators

Safe Work Australia Guides

industry bodies

internet sites, journals and newsletters

manufacturer manuals

material safety data sheets (MSDS) and registers

organisation WHS policies and procedures

internal risk assessments, job safety analyses (JSAs) and workplace inspections

internal hazard and incident reports