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Evidence Guide: MTMPS417A - Manage/oversee an external audit of the establishment's quality system

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

MTMPS417A - Manage/oversee an external audit of the establishment's quality system

What evidence can you provide to prove your understanding of each of the following citeria?

Identify audit dates

  1. Known or expected dates of external audits are documented on a schedule according to workplace procedures and practice.
  2. Dates are confirmed and all company personnel affected by the external audit are notified.
Known or expected dates of external audits are documented on a schedule according to workplace procedures and practice.

Completed
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Dates are confirmed and all company personnel affected by the external audit are notified.

Completed
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Identify audit scope

  1. Audit scope is described and conveyed to people affected by the external audit process.
Audit scope is described and conveyed to people affected by the external audit process.

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Identify audit team size and length/duration of the external audit

  1. Audit team size and audit duration are identified and necessary notifications are made throughout the workplace.
Audit team size and audit duration are identified and necessary notifications are made throughout the workplace.

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Review internal audit reports to check areas expected to be covered in the external audit

  1. Internal audits are conducted, where necessary, and reported in accordance with workplace policy and procedures.
  2. Previous internal audit reports and production reports are reviewed to identify past problem areas.
  3. Past problem areas are monitored and reviewed.
Internal audits are conducted, where necessary, and reported in accordance with workplace policy and procedures.

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Previous internal audit reports and production reports are reviewed to identify past problem areas.

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Past problem areas are monitored and reviewed.

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Make arrangements for the external audit process

  1. Arrangements for the days of the external audit are made and confirmed with the auditors.
  2. Arrangements for greeting the external auditors and provision of workplace guide are made in accordance with workplace requirements.
  3. Internal departments subject to the external audit are notified of the arrangements.
  4. Roles and responsibilities of enterprise personnel in the process are determined.
Arrangements for the days of the external audit are made and confirmed with the auditors.

Completed
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Arrangements for greeting the external auditors and provision of workplace guide are made in accordance with workplace requirements.

Completed
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Internal departments subject to the external audit are notified of the arrangements.

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Roles and responsibilities of enterprise personnel in the process are determined.

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Accompany the external auditors

  1. Entry and exit interviews are facilitated.
  2. External auditors are escorted throughout the duration of the audit in accordance with arrangements and workplace procedures.
Entry and exit interviews are facilitated.

Completed
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External auditors are escorted throughout the duration of the audit in accordance with arrangements and workplace procedures.

Completed
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Report on the external audit

  1. Findings of the external audit are reported in accordance with workplace requirements.
  2. Findings of the external audit are communicated to everyone affected or involved in the external audit procedure.
  3. Findings of the external audit are followed up and corrective action is taken, where appropriate.
Findings of the external audit are reported in accordance with workplace requirements.

Completed
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Findings of the external audit are communicated to everyone affected or involved in the external audit procedure.

Completed
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Findings of the external audit are followed up and corrective action is taken, where appropriate.

Completed
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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

The meat industry has specific and clear requirements for evidence. A minimum of three forms of evidence is required to demonstrate competency in the meat industry. This is specifically designed to provide evidence that covers the demonstration in the workplace of all aspects of competency over time.

These requirements are in addition to the requirements for valid, current, authentic and sufficient evidence.

Three forms of evidence means three different kinds of evidence - not three pieces of the same kind. In practice it will mean that most of the unit is covered twice. This increases the legitimacy of the evidence.

All assessment must be conducted against Australian meat industry standards and regulations.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Competency must be demonstrated when complying with the actual requirements of a regulator or a customer.

Context of and specific resources for assessment

Assessment can involve actual or simulated audits.

Method of assessment

Recommended methods of assessment include:

assignments

quiz of underpinning knowledge

simulation

verified work log or diary

workplace project

workplace referee or third-party report of performance over time.

Assessment practices should take into account any relevant language or cultural issues related to Aboriginality or Torres Strait Islander, gender, or language backgrounds other than English. Language and literacy demands of the assessment task should not be higher than those of the work role.

Guidance information for assessment

A current list of resources for this unit of competency is available from MINTRAC www.mintrac.com.au or telephone 1800 817 462.

Required Skills and Knowledge

Required skills

Ability to:

apply relevant communication and problem-solving skills

work effectively as an individual and as part of a team

demonstrate clear communication and interpersonal skills related to preparing for and participating in an external audit

demonstrate methods of scheduling, recording the scheduling and managing the planning for external audits

ensure the quality systems covering the area to be audited are in place and effective as shown by internal audit reports

identify and apply relevant Occupational Health and Safety (OH&S) and regulatory requirements

use available technology to prepare for and follow up external audits

identify reports of internal and external audits and demonstrate the ability to take corrective action

maintain currency of knowledge through independent research and professional development

take action to improve work performance as a result of self-evaluation, feedback from others, or in response to changed work practices or technology.

Required knowledge

Knowledge of:

regulatory and other requirements for external audits

technical and regulatory aspects covered by each external audit.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Workplace requirements may include:

enterprise-specific requirements

hygiene and sanitation requirements

OH&S requirements

QA requirements

Standard Operating Procedures (SOPs)

the ability to perform the task to production requirements

work instructions.

Communication skills may include:

applying numeracy skills to workplace requirements

being appropriately assertive

interpreting the needs of internal or external customers

listening and understanding

reading and interpreting workplace documentation

sharing information

speaking clearly and directly

using negotiation and persuasion techniques

working with diverse individuals and groups

writing to audience needs.

Problem-solving skills may include:

applying a range of strategies in solving problems

being creative in response to workplace challenges

developing innovative solutions

developing practical and creative solutions to workplace problems

generating a range of options in response to workplace matters

identifying opportunities that might not be obvious to others

listening to and resolving concerns in relation to workplace issues

resolving customer concerns relative to workplace responsibilities

showing independence and initiative in identifying problems

solving problems individually or in teams

using numeracy skills to solve problems.

OHSrequirements may include:

enterprise OH&S policies, procedures and programs

OH&S legal requirements

Personal Protective Equipment (PPE) which may include:

coats and aprons

ear plugs or muffs

eye and facial protection

head-wear

lifting assistance

mesh aprons

protective boot covers

protective hand and arm covering

protective head and hair covering

uniforms

waterproof clothing

work, safety or waterproof footwear

requirements set out in standards and codes of practice.

Regulatory requirements may include:

Export Control Act

hygiene and sanitation requirements

relevant Australian standards

relevant regulations

requirements set out in AS 4696:2007 Australian Standard for Hygienic Production and Transportation of Meat and Meat Products for Human Consumption

requirements set out in AS 5008:2001/Amdt 1-2003 Hygienic rendering of animal products

state and territory regulations regarding meat processing.