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Evidence Guide: PSPCRT407B - Undertake court listings

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPCRT407B - Undertake court listings

What evidence can you provide to prove your understanding of each of the following citeria?

Prepare court files.

  1. Files listed are located and checked to ensure relevant documents are on file.
  2. Missing file documents are followed up according to organisational policy and procedures.
  3. Documentation is prepared according to court requirements.
  4. Advice is provided that files are ready for collection.
Files listed are located and checked to ensure relevant documents are on file.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Missing file documents are followed up according to organisational policy and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documentation is prepared according to court requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Advice is provided that files are ready for collection.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain listing systems.

  1. Listing system is set up according to the number of presiding officials available as per rosters.
  2. Lists are established for hearings according to court requirements and organisational policies and procedures.
  3. Lists are distributed according to organisational policies and procedures.
Listing system is set up according to the number of presiding officials available as per rosters.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Lists are established for hearings according to court requirements and organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Lists are distributed according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist allocation of courtrooms and judicial officers.

  1. List of pending cases is accessed from records and information on priorities is obtained.
  2. Cases are allocated to judicial officers in accordance with legislative requirements.
  3. Files are located and sorted according to practice and procedures.
List of pending cases is accessed from records and information on priorities is obtained.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cases are allocated to judicial officers in accordance with legislative requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Files are located and sorted according to practice and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare court lists.

  1. Lists of all matters are printed according to organisational policy and procedures.
  2. Other information on matters is gathered and appropriate action is taken according to organisational policies and procedures.
  3. Data relating to the allocation of court and judicial officers is recorded.
  4. Completed lists are prepared and distributed according to practice and procedures.
Lists of all matters are printed according to organisational policy and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Other information on matters is gathered and appropriate action is taken according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Data relating to the allocation of court and judicial officers is recorded.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Completed lists are prepared and distributed according to practice and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide information and options on listings.

  1. Documentation is prepared and sent to parties in accordance with legislative requirements, practice and procedures.
  2. Where required, interpreters are booked according to organisational policies and procedures.
  3. For urgent matters contact is made with the parties and necessary staff.
  4. Records are completed and forwarded according to organisational policy and procedures.
Documentation is prepared and sent to parties in accordance with legislative requirements, practice and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Where required, interpreters are booked according to organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

For urgent matters contact is made with the parties and necessary staff.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Records are completed and forwarded according to organisational policy and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to:

locate and use appropriate documentation to prepare court files

establish and distribute lists in accordance with available judiciary and court requirements

access pending case information to allocate judicial officers and courtrooms

complete and distribute lists of matters to appropriate parties in accordance with legislative requirements, practices and procedures

Consistency in performance

Competency should be demonstrated by undertaking court listings for various matters, on a range of occasions and over time.

Context of and specific resources for assessment

Assessment must comply with:

applicable regulations and codes

workplace procedures and protocols.

Access may be required to:

a workplace environment or one that closely resembles normal work practices and replicates the range of conditions likely to be encountered when undertaking court listings, including coping with difficulties, irregularities and breakdowns in routine

legislation, policy, procedures and protocols relating to court listings

case studies and workplace scenarios to capture the range of situations likely to be encountered when undertaking court listings for a range of matters

Guidance information for assessment

The following assessment methods are suggested:

oral questioning about relevant legislation, acting ethically, and applying processes

observation of the candidate responding to a range of contexts to ensure achievement of the unit outcomes

feedback from peers and/or supervisor that the candidate consistently applies relevant workplace procedures

review of records completed by candidate or reports of performance

In all cases, practical assessment should be supported by questions to assess underpinning knowledge and those aspects of competency that are difficult to assess directly. Questioning techniques should suit the language and literacy levels of the candidate.

Required Skills and Knowledge

Required skills

initiative and enterprise skills to apply:

legislative requirements to court listings

procedures relating to public sector legislation, such as OHS and environment in the context of court listings

literacy skills to gather and analyse information

problem-solving skills in response to contingencies

communication skills to deal effectively with a diverse range of stakeholders, such as judicial support officers, associates, court reporters, interpreters, sheriff's officers, and other parties

interpersonal skills to respond to diversity, including gender and disability

technical skills to type

technology skills to operate court-specific software

planning and organising skills to distribute information

Required knowledge

legislation, regulations, policies, procedures and guidelines relating to court listings

courts administration structure

principles of judicial independence

current approaches to courts administration

rules, procedures and practice directions specific to the listing of cases and hearings

record management procedures and protocols

client services in relation to listing protocols

equal employment opportunity principles

equity and diversity principles

working ethically

public sector legislation, such as OHS and environment in the context of court listings

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Files listed may be for:

same day.

following day

future day

Documentation may include:

information sheet

statistical form

electronic record keeping

register

list

Rosters may be established by:

presiding officials

judicial support staff

administrative support staff

Lists may include:

presiding official's schedule

matters listed in order of priority

matters listed by jurisdiction

matters listed by duration

Allocated cases may involve:

responding to cases on the day

determination of date

obtaining information on duration of case

identification of jurisdiction

determination of availability of services

Other information may include:

manual diary and notifications from judicial support officers

availability of services

Preparation of list may include:

printing

conversion to applicable electronic format

manual registration

Distribution of list may be to:

stakeholders

website

newspapers

court reporting services

court complex

internal and external clients

Documentation for parties may include:

letter

computer-generated notice

electronic publication

Staff may include:

court reporter

sheriff's officer

corrections officer

judicial support staff

presiding official

court administration officer

security

Records may include:

record of contacts, such as copy of letter or notice on file, or a note on file

case outcomes

notification of outcomes produced to listings

information from outcomes recorded separately for statistical purposes

electronic records

Forwarded records may include:

notice of outcome sent to parties

file forwarded depending on outcome

electronic record keeping