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Evidence Guide: PSPGEN006 - Handle workplace information

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPGEN006 - Handle workplace information

What evidence can you provide to prove your understanding of each of the following citeria?

Collect and analyse workplace information

  1. Collect and analyse required information under direction.
  2. Check and record routine information in accordance with organisational format/s.
  3. Maintain data systems to ensure records are accurate and up-to-date.
  4. Update, access and search internal data storage systems as required.
  5. Apply workplace procedures related to security and confidentiality to information handling.
Collect and analyse required information under direction.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check and record routine information in accordance with organisational format/s.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain data systems to ensure records are accurate and up-to-date.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update, access and search internal data storage systems as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply workplace procedures related to security and confidentiality to information handling.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process workplace information

  1. Sort and distribute incoming information within defined timeframes.
  2. Identify and communicate problems in processing routine information to relevant staff.
  3. Establish and maintain information storage and filing systems.
Sort and distribute incoming information within defined timeframes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and communicate problems in processing routine information to relevant staff.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain information storage and filing systems.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Collect and analyse workplace information

  1. Collect and analyse required information under direction.
  2. Check and record routine information in accordance with organisational format/s.
  3. Maintain data systems to ensure records are accurate and up-to-date.
  4. Update, access and search internal data storage systems as required.
  5. Apply workplace procedures related to security and confidentiality to information handling.
Collect and analyse required information under direction.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check and record routine information in accordance with organisational format/s.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain data systems to ensure records are accurate and up-to-date.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update, access and search internal data storage systems as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply workplace procedures related to security and confidentiality to information handling.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Process workplace information

  1. Sort and distribute incoming information within defined timeframes.
  2. Identify and communicate problems in processing routine information to relevant staff.
  3. Establish and maintain information storage and filing systems.
Sort and distribute incoming information within defined timeframes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and communicate problems in processing routine information to relevant staff.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and maintain information storage and filing systems.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Collect and analyse workplace information

1.1 Collect and analyse required information under direction.

1.2 Check and record routine information in accordance with organisational format/s.

1.3 Maintain data systems to ensure records are accurate and up-to-date.

1.4 Update, access and search internal data storage systems as required.

1.5 Apply workplace procedures related to security and confidentiality to information handling.

2. Process workplace information

2.1 Sort and distribute incoming information within defined timeframes.

2.2 Identify and communicate problems in processing routine information to relevant staff.

2.3 Establish and maintain information storage and filing systems.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Collect and analyse workplace information

1.1 Collect and analyse required information under direction.

1.2 Check and record routine information in accordance with organisational format/s.

1.3 Maintain data systems to ensure records are accurate and up-to-date.

1.4 Update, access and search internal data storage systems as required.

1.5 Apply workplace procedures related to security and confidentiality to information handling.

2. Process workplace information

2.1 Sort and distribute incoming information within defined timeframes.

2.2 Identify and communicate problems in processing routine information to relevant staff.

2.3 Establish and maintain information storage and filing systems.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

handling files

handling mail

applying information security requirements

applying computer technology to data storage, retrieval and presentation

converting one information type to another

applying basic statistical and numerical manipulation

using problem solving and referring problems as required

communicating with colleagues and supervisors

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

public sector legislation including work health and safety and environment

policies, procedures and guidelines relating to information handling in the public sector, including confidentiality, privacy, security, freedom of information

organisational procedures for handling information

electronic and manual filing systems

databases and data storage systems