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Evidence Guide: PSPGEN012 - Access and use resources and financial systems

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPGEN012 - Access and use resources and financial systems

What evidence can you provide to prove your understanding of each of the following citeria?

Access and use resources

  1. Identify and access resources required to achieve outcomes in the work unit, through consultation with team members.
  2. Use resources efficiently and effectively.
Identify and access resources required to achieve outcomes in the work unit, through consultation with team members.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Use resources efficiently and effectively.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Administer usage of physical resources

  1. Access and maintain supplies and materials required to support the operation of the workgroup.
  2. Process orders and maintain records of usage.
  3. Replace resources within budget limitations and store appropriately to reduce theft and fraudulent activity.
  4. Maintain asset/resource registers.
Access and maintain supplies and materials required to support the operation of the workgroup.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Process orders and maintain records of usage.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Replace resources within budget limitations and store appropriately to reduce theft and fraudulent activity.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Maintain asset/resource registers.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Operate financial systems

  1. Apply relevant financial, accounting and reporting procedures.
  2. Meet audit and legislative requirements.
Apply relevant financial, accounting and reporting procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Meet audit and legislative requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify and deal with discrepancies

  1. Identify and act on discrepancies or reduced resource levels.
  2. Identify faults, signs of wear and tear or missing resources.
  3. Check and report discrepancies in financial systems.
Identify and act on discrepancies or reduced resource levels.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify faults, signs of wear and tear or missing resources.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Check and report discrepancies in financial systems.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Access and use resources

  1. Identify and access resources required to achieve outcomes in the work unit, through consultation with team members.
  2. Use resources efficiently and effectively.
Identify and access resources required to achieve outcomes in the work unit, through consultation with team members.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Use resources efficiently and effectively.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Administer usage of physical resources

  1. Access and maintain supplies and materials required to support the operation of the workgroup.
  2. Process orders and maintain records of usage.
  3. Replace resources within budget limitations and store appropriately to reduce theft and fraudulent activity.
  4. Maintain asset/resource registers.
Access and maintain supplies and materials required to support the operation of the workgroup.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Process orders and maintain records of usage.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Replace resources within budget limitations and store appropriately to reduce theft and fraudulent activity.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Maintain asset/resource registers.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Operate financial systems

  1. Apply relevant financial, accounting and reporting procedures.
  2. Meet audit and legislative requirements.
Apply relevant financial, accounting and reporting procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Meet audit and legislative requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify and deal with discrepancies

  1. Identify and act on discrepancies or reduced resource levels.
  2. Identify faults, signs of wear and tear or missing resources.
  3. Check and report discrepancies in financial systems.
Identify and act on discrepancies or reduced resource levels.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Identify faults, signs of wear and tear or missing resources.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Check and report discrepancies in financial systems.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Access and use resources

1.1 Identify and access resources required to achieve outcomes in the work unit, through consultation with team members.

1.2 Use resources efficiently and effectively.

2. Administer usage of physical resources

2.1 Access and maintain supplies and materials required to support the operation of the workgroup.

2.2 Process orders and maintain records of usage.

2.3 Replace resources within budget limitations and store appropriately to reduce theft and fraudulent activity.

2.4 Maintain asset/resource registers.

3. Operate financial systems

3.1 Apply relevant financial, accounting and reporting procedures.

3.2 Meet audit and legislative requirements.

4. Identify and deal with discrepancies

4.1 Identify and act on discrepancies or reduced resource levels.

4.2 Identify faults, signs of wear and tear or missing resources.

4.3 Check and report discrepancies in financial systems.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Access and use resources

1.1 Identify and access resources required to achieve outcomes in the work unit, through consultation with team members.

1.2 Use resources efficiently and effectively.

2. Administer usage of physical resources

2.1 Access and maintain supplies and materials required to support the operation of the workgroup.

2.2 Process orders and maintain records of usage.

2.3 Replace resources within budget limitations and store appropriately to reduce theft and fraudulent activity.

2.4 Maintain asset/resource registers.

3. Operate financial systems

3.1 Apply relevant financial, accounting and reporting procedures.

3.2 Meet audit and legislative requirements.

4. Identify and deal with discrepancies

4.1 Identify and act on discrepancies or reduced resource levels.

4.2 Identify faults, signs of wear and tear or missing resources.

4.3 Check and report discrepancies in financial systems.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

reading and interpreting legislative and operational materials related to resources and finances

completing and processing orders

securing information and resources

identifying and dealing with discrepancies

using record-keeping and financial management technology

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

workplace resource policies, procedures and requirements, including work health and safety requirements

public sector legislation and operational procedures relating to accessing and using financial and other resources

security requirements for resources, facilities, people and information

principles of financial management and stock handling