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Evidence Guide: PSPGEN068 - Develop a tender submission response

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPGEN068 - Develop a tender submission response

What evidence can you provide to prove your understanding of each of the following citeria?

Identify opportunities to provide goods or services

  1. Identify business unit or organisation place in the market.
  2. Identify and match organisational resources or expertise available for purchase to opportunities.
  3. Develop business case to demonstrate viability of opportunities and submit for approval.
Identify business unit or organisation place in the market.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and match organisational resources or expertise available for purchase to opportunities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop business case to demonstrate viability of opportunities and submit for approval.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse tender requirements

  1. Identify scope of the tender requirement.
  2. Confirm requirements with the funder or purchaser.
  3. Identify and clarify cultural issues where necessary.
Identify scope of the tender requirement.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm requirements with the funder or purchaser.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and clarify cultural issues where necessary.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine proposal methodology

  1. Select methodology based on available resources, available expertise and client requirements.
Select methodology based on available resources, available expertise and client requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare estimate

  1. Prepare estimate to take account of all requirements and allow for contingencies.
  2. Structure estimate to provide for cost recovery or profit.
  3. Estimate costs to enable provision of goods or services to the standards required by the client.
  4. Check estimate for accuracy and detail.
Prepare estimate to take account of all requirements and allow for contingencies.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Structure estimate to provide for cost recovery or profit.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Estimate costs to enable provision of goods or services to the standards required by the client.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check estimate for accuracy and detail.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Submit a tender

  1. Prepare tender.
  2. Address required details and meet client requirements in preparing tender response.
  3. Submit tender within required timeframe.
  4. Meet organisational recordkeeping requirements for tender responses.
Prepare tender.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Address required details and meet client requirements in preparing tender response.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Submit tender within required timeframe.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Meet organisational recordkeeping requirements for tender responses.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review tender process

  1. Negotiate changes and variations to the tender to meet the needs of the client and the organisation in accordance with contractual arrangements and delegated authority.
  2. Evaluate tender response, outcome and preparation process using feedback from a range of stakeholders and use the results to improve subsequent quotations.
Negotiate changes and variations to the tender to meet the needs of the client and the organisation in accordance with contractual arrangements and delegated authority.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate tender response, outcome and preparation process using feedback from a range of stakeholders and use the results to improve subsequent quotations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify opportunities to provide goods or services

  1. Identify business unit or organisation place in the market.
  2. Identify and match organisational resources or expertise available for purchase to opportunities.
  3. Develop business case to demonstrate viability of opportunities and submit for approval.
Identify business unit or organisation place in the market.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and match organisational resources or expertise available for purchase to opportunities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop business case to demonstrate viability of opportunities and submit for approval.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Analyse tender requirements

  1. Identify scope of the tender requirement.
  2. Confirm requirements with the funder or purchaser.
  3. Identify and clarify cultural issues where necessary.
Identify scope of the tender requirement.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm requirements with the funder or purchaser.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and clarify cultural issues where necessary.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine proposal methodology

  1. Select methodology based on available resources, available expertise and client requirements.
Select methodology based on available resources, available expertise and client requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare estimate

  1. Prepare estimate to take account of all requirements and allow for contingencies.
  2. Structure estimate to provide for cost recovery or profit.
  3. Estimate costs to enable provision of goods or services to the standards required by the client.
  4. Check estimate for accuracy and detail.
Prepare estimate to take account of all requirements and allow for contingencies.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Structure estimate to provide for cost recovery or profit.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Estimate costs to enable provision of goods or services to the standards required by the client.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check estimate for accuracy and detail.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Submit a tender

  1. Prepare tender.
  2. Address required details and meet client requirements in preparing tender response.
  3. Submit tender within required timeframe.
  4. Meet organisational recordkeeping requirements for tender responses.
Prepare tender.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Address required details and meet client requirements in preparing tender response.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Submit tender within required timeframe.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Meet organisational recordkeeping requirements for tender responses.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review tender process

  1. Negotiate changes and variations to the tender to meet the needs of the client and the organisation in accordance with contractual arrangements and delegated authority.
  2. Evaluate tender response, outcome and preparation process using feedback from a range of stakeholders and use the results to improve subsequent quotations.
Negotiate changes and variations to the tender to meet the needs of the client and the organisation in accordance with contractual arrangements and delegated authority.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate tender response, outcome and preparation process using feedback from a range of stakeholders and use the results to improve subsequent quotations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Identify opportunities to provide goods or services

1.1 Identify business unit or organisation place in the market.

1.2 Identify and match organisational resources or expertise available for purchase to opportunities.

1.3 Develop business case to demonstrate viability of opportunities and submit for approval.

2. Analyse tender requirements

2.1 Identify scope of the tender requirement.

2.2 Confirm requirements with the funder or purchaser.

2.3 Identify and clarify cultural issues where necessary.

3. Determine proposal methodology

3.1 Select methodology based on available resources, available expertise and client requirements.

4. Prepare estimate

4.1 Prepare estimate to take account of all requirements and allow for contingencies.

4.2 Structure estimate to provide for cost recovery or profit.

4.3 Estimate costs to enable provision of goods or services to the standards required by the client.

4.4 Check estimate for accuracy and detail.

5. Submit a tender

5.1 Prepare tender.

5.2 Address required details and meet client requirements in preparing tender response.

5.3 Submit tender within required timeframe.

5.4 Meet organisational recordkeeping requirements for tender responses.

6. Review tender process

6.1 Negotiate changes and variations to the tender to meet the needs of the client and the organisation in accordance with contractual arrangements and delegated authority.

6.2 Evaluate tender response, outcome and preparation process using feedback from a range of stakeholders and use the results to improve subsequent quotations.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Identify opportunities to provide goods or services

1.1 Identify business unit or organisation place in the market.

1.2 Identify and match organisational resources or expertise available for purchase to opportunities.

1.3 Develop business case to demonstrate viability of opportunities and submit for approval.

2. Analyse tender requirements

2.1 Identify scope of the tender requirement.

2.2 Confirm requirements with the funder or purchaser.

2.3 Identify and clarify cultural issues where necessary.

3. Determine proposal methodology

3.1 Select methodology based on available resources, available expertise and client requirements.

4. Prepare estimate

4.1 Prepare estimate to take account of all requirements and allow for contingencies.

4.2 Structure estimate to provide for cost recovery or profit.

4.3 Estimate costs to enable provision of goods or services to the standards required by the client.

4.4 Check estimate for accuracy and detail.

5. Submit a tender

5.1 Prepare tender.

5.2 Address required details and meet client requirements in preparing tender response.

5.3 Submit tender within required timeframe.

5.4 Meet organisational recordkeeping requirements for tender responses.

6. Review tender process

6.1 Negotiate changes and variations to the tender to meet the needs of the client and the organisation in accordance with contractual arrangements and delegated authority.

6.2 Evaluate tender response, outcome and preparation process using feedback from a range of stakeholders and use the results to improve subsequent quotations.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified, the candidate must demonstrate evidence of performance of the following on at least one occasion.

applying legislation, policy and guidelines

using numeracy in selecting and applying mathematical concepts, estimating, checking reasonableness of results

using mathematical language to communicate mathematical information

managing financial and other resources

using literacy for oral and written clarification of issues and for negotiating variations and changes with clients

using required language and style for written submissions

using technical and other vocabulary

networking strategically with clients, suppliers and stakeholders

evaluating and reviewing information

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified, the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

state/territory or Commonwealth legislation and guidelines that apply to selling government services locally, nationally and internationally

organisational guidelines, policies and practices

financial accountability requirements

legal requirements of selling government services

implications of different contracting agreements

wholeoflife considerations

delegations

approval processes

range of evaluation methods

tender management processes

public sector legislation, including WHS and environment, in the context of developing tender responses