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Evidence Guide: PSPGEN082 - Coordinate public affairs events and activities

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPGEN082 - Coordinate public affairs events and activities

What evidence can you provide to prove your understanding of each of the following citeria?

Plan events and activities

  1. Analyse broad public affairs objectives for the organisation to ensure that events and activities advance those objectives.
  2. Determine the range and types of public affairs events or activities in line with broad public affairs objectives, and obtain approvals.
  3. Determine objectives and target audience/s for each event and activity in line with organisational requirements.
  4. Develop project plans to identify the requirements for all aspects of events and activities and to assign responsibilities.
  5. Assess risks and likely contingencies and address their management in project plans.
  6. Develop criteria and measures to monitor progress and evaluate achievement of objectives.
Analyse broad public affairs objectives for the organisation to ensure that events and activities advance those objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine the range and types of public affairs events or activities in line with broad public affairs objectives, and obtain approvals.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine objectives and target audience/s for each event and activity in line with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop project plans to identify the requirements for all aspects of events and activities and to assign responsibilities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess risks and likely contingencies and address their management in project plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop criteria and measures to monitor progress and evaluate achievement of objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement events and activities

  1. Obtain resources and implement plans.
  2. Brief personnel to be involved and coordinate speeches as required.
  3. Coordinate events and activities.
  4. Handle contingencies in accordance with organisational risk management arrangements identified in the planning for events or activities.
Obtain resources and implement plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Brief personnel to be involved and coordinate speeches as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate events and activities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Handle contingencies in accordance with organisational risk management arrangements identified in the planning for events or activities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate implementation and outcomes

  1. Evaluate coordination and planning of individual events and activities, and document lessons learned to improve future planning.
  2. Assess events and activities in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response.
  3. Assess implementation in terms of achieving individual objectives and meeting criteria for each event or activity.
  4. Assess the outcomes of events or activities in terms of achieving broad public affairs objectives for the organisation.
Evaluate coordination and planning of individual events and activities, and document lessons learned to improve future planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess events and activities in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess implementation in terms of achieving individual objectives and meeting criteria for each event or activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess the outcomes of events or activities in terms of achieving broad public affairs objectives for the organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan events and activities

  1. Analyse broad public affairs objectives for the organisation to ensure that events and activities advance those objectives.
  2. Determine the range and types of public affairs events or activities in line with broad public affairs objectives, and obtain approvals.
  3. Determine objectives and target audience/s for each event and activity in line with organisational requirements.
  4. Develop project plans to identify the requirements for all aspects of events and activities and to assign responsibilities.
  5. Assess risks and likely contingencies and address their management in project plans.
  6. Develop criteria and measures to monitor progress and evaluate achievement of objectives.
Analyse broad public affairs objectives for the organisation to ensure that events and activities advance those objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine the range and types of public affairs events or activities in line with broad public affairs objectives, and obtain approvals.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine objectives and target audience/s for each event and activity in line with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop project plans to identify the requirements for all aspects of events and activities and to assign responsibilities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess risks and likely contingencies and address their management in project plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop criteria and measures to monitor progress and evaluate achievement of objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement events and activities

  1. Obtain resources and implement plans.
  2. Brief personnel to be involved and coordinate speeches as required.
  3. Coordinate events and activities.
  4. Handle contingencies in accordance with organisational risk management arrangements identified in the planning for events or activities.
Obtain resources and implement plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Brief personnel to be involved and coordinate speeches as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate events and activities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Handle contingencies in accordance with organisational risk management arrangements identified in the planning for events or activities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate implementation and outcomes

  1. Evaluate coordination and planning of individual events and activities, and document lessons learned to improve future planning.
  2. Assess events and activities in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response.
  3. Assess implementation in terms of achieving individual objectives and meeting criteria for each event or activity.
  4. Assess the outcomes of events or activities in terms of achieving broad public affairs objectives for the organisation.
Evaluate coordination and planning of individual events and activities, and document lessons learned to improve future planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess events and activities in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess implementation in terms of achieving individual objectives and meeting criteria for each event or activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess the outcomes of events or activities in terms of achieving broad public affairs objectives for the organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Plan events and activities

1.1 Analyse broad public affairs objectives for the organisation to ensure that events and activities advance those objectives.

1.2 Determine the range and types of public affairs events or activities in line with broad public affairs objectives, and obtain approvals.

1.3 Determine objectives and target audience/s for each event and activity in line with organisational requirements.

1.4 Develop project plans to identify the requirements for all aspects of events and activities and to assign responsibilities.

1.5 Assess risks and likely contingencies and address their management in project plans.

1.6 Develop criteria and measures to monitor progress and evaluate achievement of objectives.

2. Implement events and activities

2.1 Obtain resources and implement plans.

2.2 Brief personnel to be involved and coordinate speeches as required.

2.3 Coordinate events and activities.

2.4 Handle contingencies in accordance with organisational risk management arrangements identified in the planning for events or activities.

3. Evaluate implementation and outcomes

3.1 Evaluate coordination and planning of individual events and activities, and document lessons learned to improve future planning.

3.2 Assess events and activities in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response.

3.3 Assess implementation in terms of achieving individual objectives and meeting criteria for each event or activity.

3.4 Assess the outcomes of events or activities in terms of achieving broad public affairs objectives for the organisation.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Plan events and activities

1.1 Analyse broad public affairs objectives for the organisation to ensure that events and activities advance those objectives.

1.2 Determine the range and types of public affairs events or activities in line with broad public affairs objectives, and obtain approvals.

1.3 Determine objectives and target audience/s for each event and activity in line with organisational requirements.

1.4 Develop project plans to identify the requirements for all aspects of events and activities and to assign responsibilities.

1.5 Assess risks and likely contingencies and address their management in project plans.

1.6 Develop criteria and measures to monitor progress and evaluate achievement of objectives.

2. Implement events and activities

2.1 Obtain resources and implement plans.

2.2 Brief personnel to be involved and coordinate speeches as required.

2.3 Coordinate events and activities.

2.4 Handle contingencies in accordance with organisational risk management arrangements identified in the planning for events or activities.

3. Evaluate implementation and outcomes

3.1 Evaluate coordination and planning of individual events and activities, and document lessons learned to improve future planning.

3.2 Assess events and activities in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response.

3.3 Assess implementation in terms of achieving individual objectives and meeting criteria for each event or activity.

3.4 Assess the outcomes of events or activities in terms of achieving broad public affairs objectives for the organisation.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

applying legislation, regulations and policies relating to public affairs

planning and coordinating events/activities for different audiences

publicising events and activities to encourage public participation

preparing speeches

applying procedures relating to work health and safety and the environment and sustainability in the context of public affairs

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

public sector legislation including work health and safety and the environment, regulations, policies, procedures and guidelines in the context of public affairs

event planning and coordination

using the mass media

evaluation in the context of public affairs events and activities