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Evidence Guide: PSPGOV307B - Organise workplace information

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPGOV307B - Organise workplace information

What evidence can you provide to prove your understanding of each of the following citeria?

Collect and assess information

  1. Information is gathered and recorded within specified timeframes and according to organisational procedures.
  2. Information gathered is checked for accuracy and to ensure it meets relevant work requirements.
  3. Confidentiality and privacy procedures are followed.
Information is gathered and recorded within specified timeframes and according to organisational procedures.

Completed
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Teacher:
Evidence:

 

 

 

 

 

 

 

Information gathered is checked for accuracy and to ensure it meets relevant work requirements.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Confidentiality and privacy procedures are followed.

Completed
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Organise and provide information

  1. Information and materials are organised and stored within established procedures.
  2. Information is organised for easy access by relevant staff.
  3. Records maintenance is completed in a manner that is accurate, up-to-date and in a format acceptable to the organisation.
  4. Security procedures are followed for information storage and retrieval.
  5. Incoming information and materials within the area of responsibility are sorted and distributed to relevant staff in accordance with legislation, policy and procedures.
  6. Information is communicated to relevant staff clearly and within appropriate timeframes.
  7. Information is used to develop options for consideration and action as required.
Information and materials are organised and stored within established procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Information is organised for easy access by relevant staff.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Records maintenance is completed in a manner that is accurate, up-to-date and in a format acceptable to the organisation.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Security procedures are followed for information storage and retrieval.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Incoming information and materials within the area of responsibility are sorted and distributed to relevant staff in accordance with legislation, policy and procedures.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Information is communicated to relevant staff clearly and within appropriate timeframes.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Information is used to develop options for consideration and action as required.

Completed
Date:

Teacher:
Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit:Nil

Co-requisite units that must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPBORD305A Calculate taxes, fees and charges

PSPETHC301B Uphold the values and principles of public service

PSPGOV301B Work effectively in the organisation

PSPGOV305B Access and use resources and financial systems

PSPGOV306B Implement change

PSPGOV308B Work effectively with diversity

PSPGOV312A Use workplace communication strategies

PSPGOV313A Compose workplace documents

PSPIM301A Process claims

PSPLAND302A Investigate tenure and land use history

PSPLEGN301B Comply with legislation in the public sector

PSPOHS301A Contribute to workplace safety

PSPPROC302A Undertake basic procurement

PSPREG301A Undertake routine inspections and monitoring

PSPSCI301A Assist with scientific technical support

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of Employability Skills as they relate to this unit

organisation of workplace information in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, policy, procedures and protocols relating to information in the public sector

case studies and workplace scenarios to capture the range of situations likely to be encountered when organising workplace information

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when organising workplace information, including coping with difficulties, irregularities and breakdowns in routine

organisation of workplace information in a range of (3 or more) contexts (or occasions, over time).

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations.

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

demonstration

observation

portfolios

projects

questioning

scenarios

simulation or role plays

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

establishing and maintaining filing systems

applying computer technology to data storage, security, retrieval and presentation

applying information security requirements

undertaking basic statistical and numerical manipulation

problem solving and referring problems as required

communicating with colleagues and supervisors

responding to diversity, including gender and disability

applying public sector legislation such as occupational health and safety and environment in the context of organising workplace information

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

legislation, policies, procedures and guidelines relating to information handling in the public sector, such as confidentiality, privacy, security, freedom of information

public sector standards

organisational information handling and storage procedures

electronic and manual filing systems

databases and data storage systems

equal employment opportunity, equity and diversity principles

public sector legislation such as occupational health and safety and environment in the context of information management

Range Statement

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Information is:

specified by the work of the organisation and may include:

basic numerical and statistical data

legislative, organisation, and policy requirements

client data

registries and file records

library materials

financial records

mail

human resources records

asset details

meta-data

Storage of information may include:

systems which are internal and external to the organisation

manual and computer files

databases

information systems

records management systems

web sites

Legislation, policy and procedures may include:

Commonwealth and State/Territory legislation, standards and guidelines especially relating to privacy, confidentiality, freedom of information, security, fraud control, copyright, intellectual property

government policy

public sector code of ethics

Australian standards such as records management, knowledge management, risk management

the organisation's policies and practices

organisational code of conduct