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Evidence Guide: PSPGOV407B - Provide a quotation

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPGOV407B - Provide a quotation

What evidence can you provide to prove your understanding of each of the following citeria?

Clarify requirements

  1. Requirements are confirmed with the funder/purchaser in accordance with organisational policy and procedures
  2. Market research is conducted in accordance with legislation, policy and procedures to confirm the viability of providing a quotation
Requirements are confirmed with the funder/purchaser in accordance with organisational policy and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Market research is conducted in accordance with legislation, policy and procedures to confirm the viability of providing a quotation

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish costs and availability of resources

  1. Costs for labour, equipment or materials are obtained in accordance with organisational policy and procedures and included in the quotation in full
  2. Availability of equipment, materials or personnel is confirmed for the timeframe required
  3. Infrastructure costs to the organisation of providing the goods or services are included
  4. Cost or benefit from any asset disposal at the conclusion of the contract is included
Costs for labour, equipment or materials are obtained in accordance with organisational policy and procedures and included in the quotation in full

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Availability of equipment, materials or personnel is confirmed for the timeframe required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Infrastructure costs to the organisation of providing the goods or services are included

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Cost or benefit from any asset disposal at the conclusion of the contract is included

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare estimate

  1. Estimate is prepared to take account of all requirements and allow for contingencies
  2. Estimate is structured to provide for cost recovery or to return a profit according to legislation, policy and procedures
  3. Costs are estimated to enable provision of goods or services to the standards required by the client
  4. Estimate is checked for accuracy and detailed in accordance with organisational procedures and client requirements
Estimate is prepared to take account of all requirements and allow for contingencies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Estimate is structured to provide for cost recovery or to return a profit according to legislation, policy and procedures

Completed
Date:

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Costs are estimated to enable provision of goods or services to the standards required by the client

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Estimate is checked for accuracy and detailed in accordance with organisational procedures and client requirements

Completed
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Prepare and submit quotation

  1. Quotation is prepared in accordance with organisational policy and procedures
  2. Required details are included to meet client requirements
  3. Quotation is submitted within required timeframe
  4. Organisational recordkeeping requirements for providing quotations are met
Quotation is prepared in accordance with organisational policy and procedures

Completed
Date:

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Required details are included to meet client requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Quotation is submitted within required timeframe

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Organisational recordkeeping requirements for providing quotations are met

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Take follow-up action

  1. Changes and variations to the quotation are negotiated to meet the needs of the client and the organisation, in accordance with policy, procedure and delegated authority
  2. Proposal, outcome and preparation process are evaluated using feedback from a range of stakeholders and the results are used to improve subsequent quotations
Changes and variations to the quotation are negotiated to meet the needs of the client and the organisation, in accordance with policy, procedure and delegated authority

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Proposal, outcome and preparation process are evaluated using feedback from a range of stakeholders and the results are used to improve subsequent quotations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite unitsthat must be achieved prior to this unit:Nil

Co-requisite unitsthat must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPETHC401A Uphold and support the values and principles of public service

PSPGOV403B Use resources to achieve work unit goals

PSPGOV404B Develop and implement work unit plans

PSPGOV406B Gather and analyse information

PSPGOV412A Use advanced workplace communication strategies

PSPGOV413A Compose complex workplace documents

PSPGOV417A Identify and treat risks

PSPGOV421A Exercise delegations

PSPGOV422A Apply government processes

PSPLEGN401A Encourage compliance with legislation in the public sector

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of Employability Skills as they relate to this unit

quotations prepared and submitted in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, policy, procedures and protocols relating to proving quotations

case studies and workplace scenarios to capture the range of situations likely to be encountered when proving quotations

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when proving quotations, including coping with difficulties, irregularities and breakdowns in routine

quotations prepared and submitted in a range of (3 or more) contexts (or occasions, over time).

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations.

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

case studies

portfolios

projects

questioning

scenarios

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

using numeracy for selecting and applying mathematical concepts, estimating, checking reasonableness of results

using a range of mathematical language to communicate mathematical information

managing financial and other resources

using literacy for oral clarification of issues and negotiating variations and changes with clients

using required language and style for written quotations

using technical and other vocabulary

applying research and analysis methods

using problem solving including conceptual/reasoning skills

networking with clients, suppliers and stakeholders

responding to diversity, including gender and disability

applying legislation and guidelines including occupational health, safety and environment when providing quotations

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

legislation, guidelines, policies and practices relating to providing quotations for services

organisational tendering guidelines, policies and practices

financial accountability requirements

legal requirements of selling government services

implications of contracting agreements where government is the provider

whole-of-life considerations

disposals considerations including legal aspects of disposals

approval processes

tendering management processes

equal employment opportunity, equity and diversity principles

public sector legislation including occupational health, safety and environment, in the context of providing quotations

Range Statement

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in italics in the Performance Criteria is explained here.

Legislation, policies and procedures may include

State/Territory and Commonwealth legislation and regulations such as:

public sector management acts

privacy legislation

freedom of information

equal employment opportunity, anti-discrimination and harassment legislation

employment legislation

occupational health and safety legislation

ethics and accountability standards

public sector standards

organisational policy, procedures and protocols

international legislation/codes of behaviour

enterprise bargaining agreements

award conditions/requirements

strategic and business plans

delegation guidelines

Services quoted may include

electronic

computerised

bureau services

procedural systems

training

mechanical

Clients may include

private sector organisations

Commonwealth, State/Territory, Local Government organisations

intra-organisation units

Stakeholders may include

clients

managers

peers