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Evidence Guide: PSPHRM005 - Implement staffing policies

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPHRM005 - Implement staffing policies

What evidence can you provide to prove your understanding of each of the following citeria?

Coordinate recruitment and selection

  1. Provide an advisory service on recruitment and selection policies and processes and clarify questions to ensure compliance with legislative and organisational requirements.
  2. Develop job specifications, position descriptions and selection criteria with managers to reflect current and desired competencies and behaviours.
  3. Coordinate advertisements for job vacancies and recruitment information in consultation with managers.
  4. Undertake a quality assurance role, providing assistance with shortlisting applicants and organising, undertaking and finalising the selection process.
  5. Monitor recruitment and selection processes, handle appeals in accordance with set processes, and identify and refer issues and/or improvements to decision makers.
  6. Provide assistance and advice where probation periods are a condition of employment, on interpreting and implementing the requirements of public sector and organisational policies and procedures.
Provide an advisory service on recruitment and selection policies and processes and clarify questions to ensure compliance with legislative and organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop job specifications, position descriptions and selection criteria with managers to reflect current and desired competencies and behaviours.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate advertisements for job vacancies and recruitment information in consultation with managers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake a quality assurance role, providing assistance with shortlisting applicants and organising, undertaking and finalising the selection process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor recruitment and selection processes, handle appeals in accordance with set processes, and identify and refer issues and/or improvements to decision makers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide assistance and advice where probation periods are a condition of employment, on interpreting and implementing the requirements of public sector and organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement induction for new staff

  1. Confirm objectives, content and methodology for induction.
  2. Coordinate induction programs and determine delivery options.
  3. Obtain feedback from participants and managers on the quality of delivery and content of induction programs.
  4. Assess induction processes against objectives, and report results.
  5. Suggest improvements to the induction process in accordance with feedback received.
Confirm objectives, content and methodology for induction.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate induction programs and determine delivery options.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain feedback from participants and managers on the quality of delivery and content of induction programs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess induction processes against objectives, and report results.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Suggest improvements to the induction process in accordance with feedback received.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate redeployment

  1. Confirm redeployment policy and processes and communicate to staff.
  2. Consult redeployed staff and those likely to be redeployed and confirm their understanding of the process, their rights and responsibilities.
  3. Manage redeployed staff to ensure their access to support services, learning and development and new job opportunities.
  4. Manage the redeployment pool.
  5. Monitor process effectiveness in providing support to redeployed staff and implement adjustments in line with management advice.
Confirm redeployment policy and processes and communicate to staff.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult redeployed staff and those likely to be redeployed and confirm their understanding of the process, their rights and responsibilities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage redeployed staff to ensure their access to support services, learning and development and new job opportunities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage the redeployment pool.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor process effectiveness in providing support to redeployed staff and implement adjustments in line with management advice.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist with staff retention/ separation

  1. Clarify and confirm organisational requirements for staff retention and the full range of separation situations.
  2. Assist staff seeking voluntary separation to consider and accept other options.
  3. Conduct exit interviews for staff separation and collect, analyse and report exit data.
  4. Facilitate access to support services for employees and their immediate families, as required.
  5. Complete and process separation documents.
Clarify and confirm organisational requirements for staff retention and the full range of separation situations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist staff seeking voluntary separation to consider and accept other options.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct exit interviews for staff separation and collect, analyse and report exit data.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Facilitate access to support services for employees and their immediate families, as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete and process separation documents.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate recruitment and selection

  1. Provide an advisory service on recruitment and selection policies and processes and clarify questions to ensure compliance with legislative and organisational requirements.
  2. Develop job specifications, position descriptions and selection criteria with managers to reflect current and desired competencies and behaviours.
  3. Coordinate advertisements for job vacancies and recruitment information in consultation with managers.
  4. Undertake a quality assurance role, providing assistance with shortlisting applicants and organising, undertaking and finalising the selection process.
  5. Monitor recruitment and selection processes, handle appeals in accordance with set processes, and identify and refer issues and/or improvements to decision makers.
  6. Provide assistance and advice where probation periods are a condition of employment, on interpreting and implementing the requirements of public sector and organisational policies and procedures.
Provide an advisory service on recruitment and selection policies and processes and clarify questions to ensure compliance with legislative and organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop job specifications, position descriptions and selection criteria with managers to reflect current and desired competencies and behaviours.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate advertisements for job vacancies and recruitment information in consultation with managers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake a quality assurance role, providing assistance with shortlisting applicants and organising, undertaking and finalising the selection process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor recruitment and selection processes, handle appeals in accordance with set processes, and identify and refer issues and/or improvements to decision makers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide assistance and advice where probation periods are a condition of employment, on interpreting and implementing the requirements of public sector and organisational policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement induction for new staff

  1. Confirm objectives, content and methodology for induction.
  2. Coordinate induction programs and determine delivery options.
  3. Obtain feedback from participants and managers on the quality of delivery and content of induction programs.
  4. Assess induction processes against objectives, and report results.
  5. Suggest improvements to the induction process in accordance with feedback received.
Confirm objectives, content and methodology for induction.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate induction programs and determine delivery options.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain feedback from participants and managers on the quality of delivery and content of induction programs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess induction processes against objectives, and report results.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Suggest improvements to the induction process in accordance with feedback received.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate redeployment

  1. Confirm redeployment policy and processes and communicate to staff.
  2. Consult redeployed staff and those likely to be redeployed and confirm their understanding of the process, their rights and responsibilities.
  3. Manage redeployed staff to ensure their access to support services, learning and development and new job opportunities.
  4. Manage the redeployment pool.
  5. Monitor process effectiveness in providing support to redeployed staff and implement adjustments in line with management advice.
Confirm redeployment policy and processes and communicate to staff.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult redeployed staff and those likely to be redeployed and confirm their understanding of the process, their rights and responsibilities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage redeployed staff to ensure their access to support services, learning and development and new job opportunities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage the redeployment pool.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor process effectiveness in providing support to redeployed staff and implement adjustments in line with management advice.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist with staff retention/ separation

  1. Clarify and confirm organisational requirements for staff retention and the full range of separation situations.
  2. Assist staff seeking voluntary separation to consider and accept other options.
  3. Conduct exit interviews for staff separation and collect, analyse and report exit data.
  4. Facilitate access to support services for employees and their immediate families, as required.
  5. Complete and process separation documents.
Clarify and confirm organisational requirements for staff retention and the full range of separation situations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assist staff seeking voluntary separation to consider and accept other options.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct exit interviews for staff separation and collect, analyse and report exit data.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Facilitate access to support services for employees and their immediate families, as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete and process separation documents.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Coordinate recruitment and selection

1.1 Provide an advisory service on recruitment and selection policies and processes and clarify questions to ensure compliance with legislative and organisational requirements.

1.2 Develop job specifications, position descriptions and selection criteria with managers to reflect current and desired competencies and behaviours.

1.3 Coordinate advertisements for job vacancies and recruitment information in consultation with managers.

1.4 Undertake a quality assurance role, providing assistance with shortlisting applicants and organising, undertaking and finalising the selection process.

1.5 Monitor recruitment and selection processes, handle appeals in accordance with set processes, and identify and refer issues and/or improvements to decision makers.

1.6 Provide assistance and advice where probation periods are a condition of employment, on interpreting and implementing the requirements of public sector and organisational policies and procedures.

2. Implement induction for new staff

2.1 Confirm objectives, content and methodology for induction.

2.2 Coordinate induction programs and determine delivery options.

2.3 Obtain feedback from participants and managers on the quality of delivery and content of induction programs.

2.4 Assess induction processes against objectives, and report results.

2.5 Suggest improvements to the induction process in accordance with feedback received.

3. Coordinate redeployment

3.1 Confirm redeployment policy and processes and communicate to staff.

3.2 Consult redeployed staff and those likely to be redeployed and confirm their understanding of the process, their rights and responsibilities.

3.3 Manage redeployed staff to ensure their access to support services, learning and development and new job opportunities.

3.4 Manage the redeployment pool.

3.5 Monitor process effectiveness in providing support to redeployed staff and implement adjustments in line with management advice.

4 Assist with staff retention/ separation

4.1 Clarify and confirm organisational requirements for staff retention and the full range of separation situations.

4.2 Assist staff seeking voluntary separation to consider and accept other options.

4.3 Conduct exit interviews for staff separation and collect, analyse and report exit data.

4.4 Facilitate access to support services for employees and their immediate families, as required.

4.5 Complete and process separation documents.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Coordinate recruitment and selection

1.1 Provide an advisory service on recruitment and selection policies and processes and clarify questions to ensure compliance with legislative and organisational requirements.

1.2 Develop job specifications, position descriptions and selection criteria with managers to reflect current and desired competencies and behaviours.

1.3 Coordinate advertisements for job vacancies and recruitment information in consultation with managers.

1.4 Undertake a quality assurance role, providing assistance with shortlisting applicants and organising, undertaking and finalising the selection process.

1.5 Monitor recruitment and selection processes, handle appeals in accordance with set processes, and identify and refer issues and/or improvements to decision makers.

1.6 Provide assistance and advice where probation periods are a condition of employment, on interpreting and implementing the requirements of public sector and organisational policies and procedures.

2. Implement induction for new staff

2.1 Confirm objectives, content and methodology for induction.

2.2 Coordinate induction programs and determine delivery options.

2.3 Obtain feedback from participants and managers on the quality of delivery and content of induction programs.

2.4 Assess induction processes against objectives, and report results.

2.5 Suggest improvements to the induction process in accordance with feedback received.

3. Coordinate redeployment

3.1 Confirm redeployment policy and processes and communicate to staff.

3.2 Consult redeployed staff and those likely to be redeployed and confirm their understanding of the process, their rights and responsibilities.

3.3 Manage redeployed staff to ensure their access to support services, learning and development and new job opportunities.

3.4 Manage the redeployment pool.

3.5 Monitor process effectiveness in providing support to redeployed staff and implement adjustments in line with management advice.

4 Assist with staff retention/ separation

4.1 Clarify and confirm organisational requirements for staff retention and the full range of separation situations.

4.2 Assist staff seeking voluntary separation to consider and accept other options.

4.3 Conduct exit interviews for staff separation and collect, analyse and report exit data.

4.4 Facilitate access to support services for employees and their immediate families, as required.

4.5 Complete and process separation documents.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

undertaking effective consultation, counselling and negotiation

managing contractors

assessing separation situations to see whether retention options are relevant

explaining ideas to different audiences

interpreting and explaining formal documents and assisting others to apply them in the workplace

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

human resource policies, equal employment opportunity, ethics, equity and diversity principles related to recruitment, merit selection, induction, redeployment and separation

employment contracts, awards, terms and conditions of employment, and employee entitlements

recruitment, selection and induction methods

reliability and validity as applied to recruitment and selection methods

psychometric and skills testing

employee rehabilitation procedures

misconduct in the context of public sector employment

alternatives to dismissal

concepts of redundancy, voluntary severance/termination, dismissal and suspension

concepts of natural justice and procedural fairness

ethical principles and practices related to staffing

retention purposes and strategies

the organisation’s employee assistance programs

workers' compensation and superannuation schemes

jurisdictional legislation applying to human resources including work health and safety and environment and sustainability