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Evidence Guide: PSPMGT009 - Manage public sector financial resources

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPMGT009 - Manage public sector financial resources

What evidence can you provide to prove your understanding of each of the following citeria?

Contribute to financial bids and estimates

  1. Identify organisational initiatives requiring the preparation of bids and estimates in accordance with resource constraints and organisational needs.
  2. Substantiate information for bids and/or estimates, ensuring it contains logical assumptions and takes account of strategic plans, government policies and priorities.
  3. Prepare information for bids and/or estimates including a timeframe to meet critical submission dates.
  4. Prepare documentation to support bids and/or estimates in accordance with budget guidelines.
Identify organisational initiatives requiring the preparation of bids and estimates in accordance with resource constraints and organisational needs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Substantiate information for bids and/or estimates, ensuring it contains logical assumptions and takes account of strategic plans, government policies and priorities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare information for bids and/or estimates including a timeframe to meet critical submission dates.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare documentation to support bids and/or estimates in accordance with budget guidelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Allocate funds

  1. Approve budgets and allocate financial resources.
  2. Make allocations and take account of any statutory requirements or constraints.
  3. Maintain audit trails to ensure tracking and to identify variances between agreed and actual allocations.
  4. Monitor financial allocation against organisational objectives and priorities and take corrective action as required.
Approve budgets and allocate financial resources.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make allocations and take account of any statutory requirements or constraints.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain audit trails to ensure tracking and to identify variances between agreed and actual allocations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor financial allocation against organisational objectives and priorities and take corrective action as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage budgets

  1. Undertake budget management that meets the financial accountability requirements of the organisation.
  2. Monitor expenses against budget and authorise in accordance with financial delegation and organisational financial controls.
  3. Obtain and provide financial reports.
  4. Monitor expenses through analysis of financial information and resolve or refer problems in accordance with financial delegation.
  5. Align expenditure with service delivery expectations.
  6. Negotiate changes to the budget to account for potential under-spending, delays in service delivery, overruns and unneeded line items.
Undertake budget management that meets the financial accountability requirements of the organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor expenses against budget and authorise in accordance with financial delegation and organisational financial controls.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain and provide financial reports.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor expenses through analysis of financial information and resolve or refer problems in accordance with financial delegation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Align expenditure with service delivery expectations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate changes to the budget to account for potential under-spending, delays in service delivery, overruns and unneeded line items.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report on financial activities

  1. Identify requirements for financial management and reporting in accordance with the public sector financial management framework.
  2. Undertake financial management and reporting.
Identify requirements for financial management and reporting in accordance with the public sector financial management framework.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake financial management and reporting.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contribute to financial bids and estimates

  1. Identify organisational initiatives requiring the preparation of bids and estimates in accordance with resource constraints and organisational needs.
  2. Substantiate information for bids and/or estimates, ensuring it contains logical assumptions and takes account of strategic plans, government policies and priorities.
  3. Prepare information for bids and/or estimates including a timeframe to meet critical submission dates.
  4. Prepare documentation to support bids and/or estimates in accordance with budget guidelines.
Identify organisational initiatives requiring the preparation of bids and estimates in accordance with resource constraints and organisational needs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Substantiate information for bids and/or estimates, ensuring it contains logical assumptions and takes account of strategic plans, government policies and priorities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare information for bids and/or estimates including a timeframe to meet critical submission dates.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare documentation to support bids and/or estimates in accordance with budget guidelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Allocate funds

  1. Approve budgets and allocate financial resources.
  2. Make allocations and take account of any statutory requirements or constraints.
  3. Maintain audit trails to ensure tracking and to identify variances between agreed and actual allocations.
  4. Monitor financial allocation against organisational objectives and priorities and take corrective action as required.
Approve budgets and allocate financial resources.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make allocations and take account of any statutory requirements or constraints.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain audit trails to ensure tracking and to identify variances between agreed and actual allocations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor financial allocation against organisational objectives and priorities and take corrective action as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage budgets

  1. Undertake budget management that meets the financial accountability requirements of the organisation.
  2. Monitor expenses against budget and authorise in accordance with financial delegation and organisational financial controls.
  3. Obtain and provide financial reports.
  4. Monitor expenses through analysis of financial information and resolve or refer problems in accordance with financial delegation.
  5. Align expenditure with service delivery expectations.
  6. Negotiate changes to the budget to account for potential under-spending, delays in service delivery, overruns and unneeded line items.
Undertake budget management that meets the financial accountability requirements of the organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor expenses against budget and authorise in accordance with financial delegation and organisational financial controls.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain and provide financial reports.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor expenses through analysis of financial information and resolve or refer problems in accordance with financial delegation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Align expenditure with service delivery expectations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate changes to the budget to account for potential under-spending, delays in service delivery, overruns and unneeded line items.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Report on financial activities

  1. Identify requirements for financial management and reporting in accordance with the public sector financial management framework.
  2. Undertake financial management and reporting.
Identify requirements for financial management and reporting in accordance with the public sector financial management framework.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake financial management and reporting.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Contribute to financial bids and estimates

1.1 Identify organisational initiatives requiring the preparation of bids and estimates in accordance with resource constraints and organisational needs.

1.2 Substantiate information for bids and/or estimates, ensuring it contains logical assumptions and takes account of strategic plans, government policies and priorities.

1.3 Prepare information for bids and/or estimates including a timeframe to meet critical submission dates.

1.4 Prepare documentation to support bids and/or estimates in accordance with budget guidelines.

2. Allocate funds

2.1 Approve budgets and allocate financial resources.

2.2 Make allocations and take account of any statutory requirements or constraints.

2.3 Maintain audit trails to ensure tracking and to identify variances between agreed and actual allocations.

2.4 Monitor financial allocation against organisational objectives and priorities and take corrective action as required.

3. Manage budgets

3.1 Undertake budget management that meets the financial accountability requirements of the organisation.

3.2 Monitor expenses against budget and authorise in accordance with financial delegation and organisational financial controls.

3.3 Obtain and provide financial reports.

3.4 Monitor expenses through analysis of financial information and resolve or refer problems in accordance with financial delegation.

3.5 Align expenditure with service delivery expectations.

3.6 Negotiate changes to the budget to account for potential under-spending, delays in service delivery, overruns and unneeded line items.

4. Report on financial activities

4.1 Identify requirements for financial management and reporting in accordance with the public sector financial management framework.

4.2 Undertake financial management and reporting.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Contribute to financial bids and estimates

1.1 Identify organisational initiatives requiring the preparation of bids and estimates in accordance with resource constraints and organisational needs.

1.2 Substantiate information for bids and/or estimates, ensuring it contains logical assumptions and takes account of strategic plans, government policies and priorities.

1.3 Prepare information for bids and/or estimates including a timeframe to meet critical submission dates.

1.4 Prepare documentation to support bids and/or estimates in accordance with budget guidelines.

2. Allocate funds

2.1 Approve budgets and allocate financial resources.

2.2 Make allocations and take account of any statutory requirements or constraints.

2.3 Maintain audit trails to ensure tracking and to identify variances between agreed and actual allocations.

2.4 Monitor financial allocation against organisational objectives and priorities and take corrective action as required.

3. Manage budgets

3.1 Undertake budget management that meets the financial accountability requirements of the organisation.

3.2 Monitor expenses against budget and authorise in accordance with financial delegation and organisational financial controls.

3.3 Obtain and provide financial reports.

3.4 Monitor expenses through analysis of financial information and resolve or refer problems in accordance with financial delegation.

3.5 Align expenditure with service delivery expectations.

3.6 Negotiate changes to the budget to account for potential under-spending, delays in service delivery, overruns and unneeded line items.

4. Report on financial activities

4.1 Identify requirements for financial management and reporting in accordance with the public sector financial management framework.

4.2 Undertake financial management and reporting.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

preparing information and reports requiring precision of expression

meeting formatting and process requirements for bids and estimates and linkages to strategic plans

monitoring financial information

interpreting and signing off on financial reports

interpreting organisational information in financial terms

adjusting communication to suit different audiences

using crosscultural communication relating to financial management – across professional cultures, including accounting, IT, arts, policy areas

accessing information and legislation electronically or in hard copy

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

financial management principles

legislation, policies and processes relating to public sector financial management, including conflicts of interest, procurement, value for money

the organisation’s financial accountability mechanisms

corporate governance requirements

internal controls and why they are used

delegations and why the public sector uses them

public sector financial management framework and the relationship between the elements of the framework

documents that make up the financial management framework

legislation related to working in the public sector, including equal employment opportunity, environmental, sustainability and work health and safety requirements