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Evidence Guide: PSPPA502A - Coordinate public affairs events and activities

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPPA502A - Coordinate public affairs events and activities

What evidence can you provide to prove your understanding of each of the following citeria?

Plan events and activities

  1. Broad public affairs objectives for the organisation are analysed to ensure that events and activities advance those objectives.
  2. The range and types of public affairs events/activities are determined in line with broad public affairs objectives, and approvals are obtained in accordance with organisational policy and procedures.
  3. Objectives and target audience/s are determined for each event and activity in line with organisational requirements.
  4. Project plans are developed to identify the requirements for all aspects of events and activities and to assign responsibilities.
  5. Risks and likely contingencies are assessed and their management is addressed in project plans.
  6. Criteria and measures are developed to monitor progress and evaluate achievement of objectives.
Broad public affairs objectives for the organisation are analysed to ensure that events and activities advance those objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

The range and types of public affairs events/activities are determined in line with broad public affairs objectives, and approvals are obtained in accordance with organisational policy and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Objectives and target audience/s are determined for each event and activity in line with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Project plans are developed to identify the requirements for all aspects of events and activities and to assign responsibilities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Risks and likely contingencies are assessed and their management is addressed in project plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Criteria and measures are developed to monitor progress and evaluate achievement of objectives.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement events and activities

  1. Resources are obtained and plans are implemented in accordance with organisational requirements.
  2. Personnel to be involved are briefed and speeches are coordinated as required.
  3. Events and activities are coordinated in accordance with project plans.
  4. Contingencies are handled in accordance with organisational risk management arrangements identified in the planning for events/activities.
Resources are obtained and plans are implemented in accordance with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Personnel to be involved are briefed and speeches are coordinated as required.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Events and activities are coordinated in accordance with project plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Contingencies are handled in accordance with organisational risk management arrangements identified in the planning for events/activities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluateimplementation and outcomes

  1. Coordination and planning of individual events and activities are evaluated and lessons learnt are documented to improve future planning.
  2. Events and activities are assessed in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response.
  3. Implementation is assessed in terms of achieving individual objectives and meeting criteria for each event/activity.
  4. The outcomes of events/activities are assessed in terms of achieving broad public affairs objectives for the organisation.
Coordination and planning of individual events and activities are evaluated and lessons learnt are documented to improve future planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Events and activities are assessed in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implementation is assessed in terms of achieving individual objectives and meeting criteria for each event/activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

The outcomes of events/activities are assessed in terms of achieving broad public affairs objectives for the organisation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit:Nil

Co-requisite units that must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPETHC501B Promote the values and ethos of public service

PSPGOV502B Develop client services

PSPGOV504B Undertake research and analysis

PSPGOV505A Promote diversity

PSPGOV511A Provide leadership

PSPGOV515A Develop and use political nous

PSPLEGN501B Promote compliance with legislation in the public sector

PSPPM501B Design complex projects

PSPPM502B Manage complex projects

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)

coordination of public affairs events and activities in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, policy, procedures and protocols relating to public affairs

organisational objectives relating to public affairs

organisational material relating to mission and operations

case studies and workplace scenarios to capture the range of situations likely to be encountered when coordinating public affairs events and activities

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when coordinating public affairs events and activities, including coping with difficulties, irregularities and breakdowns in routine

coordination of public affairs events and activities in a range of (3 or more) contexts (or occasions, over time)

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

case studies

portfolios

projects

questioning

scenarios

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

applying legislation, regulations and policies relating to public affairs

planning and coordinating a range of events/activities for different audiences

publicising events and activities to encourage public participation

preparing speeches

responding to diversity, including gender and disability

applying procedures relating to occupational health and safety and the environment and sustainability in the context of public affairs

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

legislation, regulations, policies, procedures and guidelines relating to public affairs, such as privacy, confidentiality, copyright, libel, slander

event planning and coordination

using the mass media

evaluation in the context of public affairs events and activities

equal employment opportunity, equity and diversity principles

public sector legislation such as occupational health and safety and the environment and sustainability in the context of public affairs

Range Statement

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Public affairs objectives may include:

enhancing the organisation's image and reputation

providing information about the organisation's purpose and mission

educating the public about the organisation's operations

providing information about specific policies or programs

Project plans may include:

budget

evaluation criteria

expected outcomes/measurable benefits of the project

facilities required

information/communication strategy

media coverage arrangements

milestones

objectives

people requirements

performance criteria/indicators

purpose

rationale

required project resources

risk management

roles and responsibilities

schedule/timeline

task/work breakdown structure

Personnel may include:

organisational personnel

members of Parliament

sponsors