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Evidence Guide: PSPPCM001 - Carry out basic procurement

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPPCM001 - Carry out basic procurement

What evidence can you provide to prove your understanding of each of the following citeria?

Plan for basic procurement of goods or services

  1. Confirm procurement requirements and limit of delegated authority.
  2. Determine the most suitable option for acquiring goods or services considering value for money.
  3. Identify the approval process.
  4. Conduct risk planning for the procurement activity.
Confirm procurement requirements and limit of delegated authority.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine the most suitable option for acquiring goods or services considering value for money.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify the approval process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct risk planning for the procurement activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake procurement

  1. Obtain quotes and approvals for procurement of goods or services with any conflict of interest declared and resolved.
  2. Assess and select suppliers or service providers in line with the organisation's financial management system and on the basis of best value for money.
  3. Initiate and conduct procurement in accordance with organisation's probity and governance requirements.
Obtain quotes and approvals for procurement of goods or services with any conflict of interest declared and resolved.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess and select suppliers or service providers in line with the organisation's financial management system and on the basis of best value for money.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Initiate and conduct procurement in accordance with organisation's probity and governance requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Receive goods or services

  1. Implement quality assurance processes to ensure goods or services meet procurement specifications.
  2. Resolve non-compliance with specifications within limits of own authority.
  3. Confirm receipt of goods or services and process accounts for payment.
  4. Maintain records and meet reporting obligations to provide an audit trail.
Implement quality assurance processes to ensure goods or services meet procurement specifications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resolve non-compliance with specifications within limits of own authority.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm receipt of goods or services and process accounts for payment.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain records and meet reporting obligations to provide an audit trail.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan for basic procurement of goods or services

  1. Confirm procurement requirements and limit of delegated authority.
  2. Determine the most suitable option for acquiring goods or services considering value for money.
  3. Identify the approval process.
  4. Conduct risk planning for the procurement activity.
Confirm procurement requirements and limit of delegated authority.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine the most suitable option for acquiring goods or services considering value for money.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify the approval process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct risk planning for the procurement activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake procurement

  1. Obtain quotes and approvals for procurement of goods or services with any conflict of interest declared and resolved.
  2. Assess and select suppliers or service providers in line with the organisation's financial management system and on the basis of best value for money.
  3. Initiate and conduct procurement in accordance with organisation's probity and governance requirements.
Obtain quotes and approvals for procurement of goods or services with any conflict of interest declared and resolved.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess and select suppliers or service providers in line with the organisation's financial management system and on the basis of best value for money.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Initiate and conduct procurement in accordance with organisation's probity and governance requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Receive goods or services

  1. Implement quality assurance processes to ensure goods or services meet procurement specifications.
  2. Resolve non-compliance with specifications within limits of own authority.
  3. Confirm receipt of goods or services and process accounts for payment.
  4. Maintain records and meet reporting obligations to provide an audit trail.
Implement quality assurance processes to ensure goods or services meet procurement specifications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resolve non-compliance with specifications within limits of own authority.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm receipt of goods or services and process accounts for payment.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain records and meet reporting obligations to provide an audit trail.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Plan for basic procurement of goods or services

1.1 Confirm procurement requirements and limit of delegated authority.

1.2 Determine the most suitable option for acquiring goods or services considering value for money.

1.3 Identify the approval process.

1.4 Conduct risk planning for the procurement activity.

2. Undertake procurement

2.1 Obtain quotes and approvals for procurement of goods or services with any conflict of interest declared and resolved.

2.2 Assess and select suppliers or service providers in line with the organisation's financial management system and on the basis of best value for money.

2.3 Initiate and conduct procurement in accordance with organisation's probity and governance requirements.

3. Receive goods or services

3.1 Implement quality assurance processes to ensure goods or services meet procurement specifications.

3.2 Resolve non-compliance with specifications within limits of own authority.

3.3 Confirm receipt of goods or services and process accounts for payment.

3.4 Maintain records and meet reporting obligations to provide an audit trail.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Plan for basic procurement of goods or services

1.1 Confirm procurement requirements and limit of delegated authority.

1.2 Determine the most suitable option for acquiring goods or services considering value for money.

1.3 Identify the approval process.

1.4 Conduct risk planning for the procurement activity.

2. Undertake procurement

2.1 Obtain quotes and approvals for procurement of goods or services with any conflict of interest declared and resolved.

2.2 Assess and select suppliers or service providers in line with the organisation's financial management system and on the basis of best value for money.

2.3 Initiate and conduct procurement in accordance with organisation's probity and governance requirements.

3. Receive goods or services

3.1 Implement quality assurance processes to ensure goods or services meet procurement specifications.

3.2 Resolve non-compliance with specifications within limits of own authority.

3.3 Confirm receipt of goods or services and process accounts for payment.

3.4 Maintain records and meet reporting obligations to provide an audit trail.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion:

writing and conveying procurement requirements

consulting and negotiating with providers

assessing procurement options and selecting the most suitable option

assessing goods and services against specifications

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

Commonwealth, state/territory and local government procurement legislation, policies and procedures, including environmental purchasing guidelines

conflict of interest, gifts and inappropriate relationships with providers relating to procurement of goods and services

procurement options and methods

coping with difficulties, irregularities and breakdowns in routine in 3 or more contexts or occasions