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Evidence Guide: PSPPCM004 - Plan procurement

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPPCM004 - Plan procurement

What evidence can you provide to prove your understanding of each of the following citeria?

Interpret procurement requirements

  1. Consult with stakeholders to determine whether viable alternatives to procurement exist that address identified business need, to define and clarify requirements, and to justify the procurement decision.
  2. Conduct scoping of procurement requirements identifying outcomes, objectives and logistics or supply chain factors.
  3. Conduct market analysis to identify factors that may impact on procurement decisions.
  4. Confirm procurement approvals and appropriations for whole-of-life of the activity.
  5. Access information on sources of supply to determine possible providers and identify and resolve any conflict of interest.
  6. Specify planned provider contract arrangements.
  7. Investigate issues and opportunities for integration into procurement activity.
Consult with stakeholders to determine whether viable alternatives to procurement exist that address identified business need, to define and clarify requirements, and to justify the procurement decision.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct scoping of procurement requirements identifying outcomes, objectives and logistics or supply chain factors.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct market analysis to identify factors that may impact on procurement decisions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm procurement approvals and appropriations for whole-of-life of the activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Access information on sources of supply to determine possible providers and identify and resolve any conflict of interest.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Specify planned provider contract arrangements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Investigate issues and opportunities for integration into procurement activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan procurement activities

  1. Outline procurement requirement from transition to close out.
  2. Plan opportunities to obtain stakeholder input at all stages of the procurement process.
  3. Confirm resource requirements and nominate responsible authorities.
  4. Include strategies for briefing potential bidders when required, and ensure they are practical and meet probity requirements of fairness and impartiality, public sector standards and organisational protocols.
Outline procurement requirement from transition to close out.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan opportunities to obtain stakeholder input at all stages of the procurement process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm resource requirements and nominate responsible authorities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Include strategies for briefing potential bidders when required, and ensure they are practical and meet probity requirements of fairness and impartiality, public sector standards and organisational protocols.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage procurement plans

  1. Develop and approve procurement documentation and procurement plan which contains relevant detail about the procurement process and desired business outcomes.
  2. Seek stakeholder input at all stages during the development of the procurement plan.
  3. Consider probity risks in the procurement process.
  4. Communicate approved procurement plan or strategy to stakeholders.
Develop and approve procurement documentation and procurement plan which contains relevant detail about the procurement process and desired business outcomes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek stakeholder input at all stages during the development of the procurement plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consider probity risks in the procurement process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate approved procurement plan or strategy to stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Interpret procurement requirements

  1. Consult with stakeholders to determine whether viable alternatives to procurement exist that address identified business need, to define and clarify requirements, and to justify the procurement decision.
  2. Conduct scoping of procurement requirements identifying outcomes, objectives and logistics or supply chain factors.
  3. Conduct market analysis to identify factors that may impact on procurement decisions.
  4. Confirm procurement approvals and appropriations for whole-of-life of the activity.
  5. Access information on sources of supply to determine possible providers and identify and resolve any conflict of interest.
  6. Specify planned provider contract arrangements.
  7. Investigate issues and opportunities for integration into procurement activity.
Consult with stakeholders to determine whether viable alternatives to procurement exist that address identified business need, to define and clarify requirements, and to justify the procurement decision.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct scoping of procurement requirements identifying outcomes, objectives and logistics or supply chain factors.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conduct market analysis to identify factors that may impact on procurement decisions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm procurement approvals and appropriations for whole-of-life of the activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Access information on sources of supply to determine possible providers and identify and resolve any conflict of interest.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Specify planned provider contract arrangements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Investigate issues and opportunities for integration into procurement activity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan procurement activities

  1. Outline procurement requirement from transition to close out.
  2. Plan opportunities to obtain stakeholder input at all stages of the procurement process.
  3. Confirm resource requirements and nominate responsible authorities.
  4. Include strategies for briefing potential bidders when required, and ensure they are practical and meet probity requirements of fairness and impartiality, public sector standards and organisational protocols.
Outline procurement requirement from transition to close out.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Plan opportunities to obtain stakeholder input at all stages of the procurement process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm resource requirements and nominate responsible authorities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Include strategies for briefing potential bidders when required, and ensure they are practical and meet probity requirements of fairness and impartiality, public sector standards and organisational protocols.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage procurement plans

  1. Develop and approve procurement documentation and procurement plan which contains relevant detail about the procurement process and desired business outcomes.
  2. Seek stakeholder input at all stages during the development of the procurement plan.
  3. Consider probity risks in the procurement process.
  4. Communicate approved procurement plan or strategy to stakeholders.
Develop and approve procurement documentation and procurement plan which contains relevant detail about the procurement process and desired business outcomes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek stakeholder input at all stages during the development of the procurement plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consider probity risks in the procurement process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Communicate approved procurement plan or strategy to stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Interpret procurement requirements

1.1 Consult with stakeholders to determine whether viable alternatives to procurement exist that address identified business need, to define and clarify requirements, and to justify the procurement decision.

1.2 Conduct scoping of procurement requirements identifying outcomes, objectives and logistics or supply chain factors.

1.3 Conduct market analysis to identify factors that may impact on procurement decisions.

1.4 Confirm procurement approvals and appropriations for whole-of-life of the activity.

1.5 Access information on sources of supply to determine possible providers and identify and resolve any conflict of interest.

1.6 Specify planned provider contract arrangements.

1.7 Investigate issues and opportunities for integration into procurement activity.

2. Plan procurement activities

2.1 Outline procurement requirement from transition to close out.

2.2 Plan opportunities to obtain stakeholder input at all stages of the procurement process.

2.3 Confirm resource requirements and nominate responsible authorities.

2.4 Include strategies for briefing potential bidders when required, and ensure they are practical and meet probity requirements of fairness and impartiality, public sector standards and organisational protocols.

3. Manage procurement plans

3.1 Develop and approve procurement documentation and procurement plan which contains relevant detail about the procurement process and desired business outcomes.

3.2 Seek stakeholder input at all stages during the development of the procurement plan.

3.3 Consider probity risks in the procurement process.

3.4 Communicate approved procurement plan or strategy to stakeholders.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Interpret procurement requirements

1.1 Consult with stakeholders to determine whether viable alternatives to procurement exist that address identified business need, to define and clarify requirements, and to justify the procurement decision.

1.2 Conduct scoping of procurement requirements identifying outcomes, objectives and logistics or supply chain factors.

1.3 Conduct market analysis to identify factors that may impact on procurement decisions.

1.4 Confirm procurement approvals and appropriations for whole-of-life of the activity.

1.5 Access information on sources of supply to determine possible providers and identify and resolve any conflict of interest.

1.6 Specify planned provider contract arrangements.

1.7 Investigate issues and opportunities for integration into procurement activity.

2. Plan procurement activities

2.1 Outline procurement requirement from transition to close out.

2.2 Plan opportunities to obtain stakeholder input at all stages of the procurement process.

2.3 Confirm resource requirements and nominate responsible authorities.

2.4 Include strategies for briefing potential bidders when required, and ensure they are practical and meet probity requirements of fairness and impartiality, public sector standards and organisational protocols.

3. Manage procurement plans

3.1 Develop and approve procurement documentation and procurement plan which contains relevant detail about the procurement process and desired business outcomes.

3.2 Seek stakeholder input at all stages during the development of the procurement plan.

3.3 Consider probity risks in the procurement process.

3.4 Communicate approved procurement plan or strategy to stakeholders.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

consulting with stakeholders

writing a procurement requirement

analysing issues relating to procurement need

making comparisons, justifying a point of view and providing supporting evidence

researching issues relating to procurement need

planning issues relating to procurement need

learning skills to keep up-to-date with relevant procurement legislation, policies and procedures

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

Commonwealth, state or territory, and local government legislation, policies, practices and guidelines relating to contract management, including environmental purchasing and corporate social responsibility guidance

organisational procurement policies, practices and approval processes

probity principles and issues

codes of conduct, codes of practice and standards of individual behaviour relating to procurement

life cycle costs

whole-of-life considerations

technical knowledge or subject matter expertise in the goods or services being procured

aspects of law of contract, laws of tort, trade practices law, commercial law and other legislation relating to receipt and evaluation of offers, negotiation and award of contracts