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Evidence Guide: PSPPCM006 - Select providers and develop contracts

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPPCM006 - Select providers and develop contracts

What evidence can you provide to prove your understanding of each of the following citeria?

Select preferred providers

  1. Form and coordinate evaluation panel.
  2. Evaluate offers according to evaluation plan and organisational probity requirements which relate to managing conflicts of interest and adherence to public sector standards.
  3. Obtain specialist expertise where necessary to assist with evaluation of offers.
  4. Undertake clarification and negotiation of matters contained in offers with bidders.
  5. Select preferred providers and develop, justify and document recommendations for allocation of business against selection criteria.
  6. Obtain approvals for the recommended offers.
  7. Notify successful providers.
Form and coordinate evaluation panel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate offers according to evaluation plan and organisational probity requirements which relate to managing conflicts of interest and adherence to public sector standards.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain specialist expertise where necessary to assist with evaluation of offers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake clarification and negotiation of matters contained in offers with bidders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select preferred providers and develop, justify and document recommendations for allocation of business against selection criteria.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain approvals for the recommended offers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Notify successful providers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and formalise contractual arrangements

  1. Obtain approvals to enter negotiations and negotiate final wording of contract.
  2. Obtain approvals to enter into contracts and ensure contracts are signed by all parties before contracted work commences.
  3. Structure contracts to capture and address identified risks, protect both parties, provide the basis for due performance, and outline expected standards of behaviour.
  4. Ensure contracts are valid and legally binding to the parties.
Obtain approvals to enter negotiations and negotiate final wording of contract.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain approvals to enter into contracts and ensure contracts are signed by all parties before contracted work commences.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Structure contracts to capture and address identified risks, protect both parties, provide the basis for due performance, and outline expected standards of behaviour.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure contracts are valid and legally binding to the parties.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Debrief market and other stakeholders

  1. Provide advice on the contractual arrangements to internal stakeholders.
  2. Inform unsuccessful bidders and provide constructive feedback on their proposals.
  3. Make details of successful providers public.
Provide advice on the contractual arrangements to internal stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inform unsuccessful bidders and provide constructive feedback on their proposals.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make details of successful providers public.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select preferred providers

  1. Form and coordinate evaluation panel.
  2. Evaluate offers according to evaluation plan and organisational probity requirements which relate to managing conflicts of interest and adherence to public sector standards.
  3. Obtain specialist expertise where necessary to assist with evaluation of offers.
  4. Undertake clarification and negotiation of matters contained in offers with bidders.
  5. Select preferred providers and develop, justify and document recommendations for allocation of business against selection criteria.
  6. Obtain approvals for the recommended offers.
  7. Notify successful providers.
Form and coordinate evaluation panel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate offers according to evaluation plan and organisational probity requirements which relate to managing conflicts of interest and adherence to public sector standards.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain specialist expertise where necessary to assist with evaluation of offers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake clarification and negotiation of matters contained in offers with bidders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select preferred providers and develop, justify and document recommendations for allocation of business against selection criteria.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain approvals for the recommended offers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Notify successful providers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and formalise contractual arrangements

  1. Obtain approvals to enter negotiations and negotiate final wording of contract.
  2. Obtain approvals to enter into contracts and ensure contracts are signed by all parties before contracted work commences.
  3. Structure contracts to capture and address identified risks, protect both parties, provide the basis for due performance, and outline expected standards of behaviour.
  4. Ensure contracts are valid and legally binding to the parties.
Obtain approvals to enter negotiations and negotiate final wording of contract.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain approvals to enter into contracts and ensure contracts are signed by all parties before contracted work commences.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Structure contracts to capture and address identified risks, protect both parties, provide the basis for due performance, and outline expected standards of behaviour.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure contracts are valid and legally binding to the parties.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Debrief market and other stakeholders

  1. Provide advice on the contractual arrangements to internal stakeholders.
  2. Inform unsuccessful bidders and provide constructive feedback on their proposals.
  3. Make details of successful providers public.
Provide advice on the contractual arrangements to internal stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Inform unsuccessful bidders and provide constructive feedback on their proposals.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Make details of successful providers public.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Select preferred providers

1.1 Form and coordinate evaluation panel.

1.2 Evaluate offers according to evaluation plan and organisational probity requirements which relate to managing conflicts of interest and adherence to public sector standards.

1.3 Obtain specialist expertise where necessary to assist with evaluation of offers.

1.4 Undertake clarification and negotiation of matters contained in offers with bidders.

1.5 Select preferred providers and develop, justify and document recommendations for allocation of business against selection criteria.

1.6 Obtain approvals for the recommended offers.

1.7 Notify successful providers.

2. Develop and formalise contractual arrangements

2.1 Obtain approvals to enter negotiations and negotiate final wording of contract.

2.2 Obtain approvals to enter into contracts and ensure contracts are signed by all parties before contracted work commences.

2.3 Structure contracts to capture and address identified risks, protect both parties, provide the basis for due performance, and outline expected standards of behaviour.

2.4 Ensure contracts are valid and legally binding to the parties.

3. Debrief market and other stakeholders

3.1 Provide advice on the contractual arrangements to internal stakeholders.

3.2 Inform unsuccessful bidders and provide constructive feedback on their proposals.

3.3 Make details of successful providers public.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Select preferred providers

1.1 Form and coordinate evaluation panel.

1.2 Evaluate offers according to evaluation plan and organisational probity requirements which relate to managing conflicts of interest and adherence to public sector standards.

1.3 Obtain specialist expertise where necessary to assist with evaluation of offers.

1.4 Undertake clarification and negotiation of matters contained in offers with bidders.

1.5 Select preferred providers and develop, justify and document recommendations for allocation of business against selection criteria.

1.6 Obtain approvals for the recommended offers.

1.7 Notify successful providers.

2. Develop and formalise contractual arrangements

2.1 Obtain approvals to enter negotiations and negotiate final wording of contract.

2.2 Obtain approvals to enter into contracts and ensure contracts are signed by all parties before contracted work commences.

2.3 Structure contracts to capture and address identified risks, protect both parties, provide the basis for due performance, and outline expected standards of behaviour.

2.4 Ensure contracts are valid and legally binding to the parties.

3. Debrief market and other stakeholders

3.1 Provide advice on the contractual arrangements to internal stakeholders.

3.2 Inform unsuccessful bidders and provide constructive feedback on their proposals.

3.3 Make details of successful providers public.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

consulting and negotiating with contractors and stakeholders, involving complex oral and written exchanges of information

networking within probity boundaries with diverse stakeholders and contractors

applying probity requirements in evaluating offers, formalising contracts and debriefing stakeholders

planning and organising skills to analyse and compare written information to ensure key elements from the specification and the procurement plan are captured in the written contract

learning skills to keep up-to-date with relevant procurement legislation, policies and procedures

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

Commonwealth, state or territory, and local government legislation, policies, practices and guidelines relating to award of contracts, including environmental purchasing and corporate social responsibility guidance

organisational procurement policies, practices and approval processes

probity principles and issues

codes of conduct, codes of practice and standards of individual behaviour relating to receipt and selection of offers

aspects of law of contract, laws of tort, trade practices law, commercial law and other legislation relating to receipt and evaluation of offers, negotiation and award of contracts

equal employment opportunity