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Evidence Guide: PSPPCM009 - Finalise contracts

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPPCM009 - Finalise contracts

What evidence can you provide to prove your understanding of each of the following citeria?

Complete contracts

  1. Review contracts due to expire to determine future requirements, and canvass options meeting requirements.
  2. Implement strategies to manage closure, renewal of contracts, or transition to a new contract.
  3. Finalise, amend, cancel or terminate contracts according to arrangements.
  4. Consult with contractor, and report completion, addressing contractor and contract manager performance.
Review contracts due to expire to determine future requirements, and canvass options meeting requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement strategies to manage closure, renewal of contracts, or transition to a new contract.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise, amend, cancel or terminate contracts according to arrangements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with contractor, and report completion, addressing contractor and contract manager performance.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement contract review strategy

  1. Determine timing of contract review to ensure a smooth transition to post contract arrangements.
  2. Review and monitor contract including contract management, contractor performance, user satisfaction and audit results.
  3. Document variances where measures or outcomes are not met in full.
  4. Prepare review report documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures.
  5. Suggest recommendations for improvement and support them with evidence.
Determine timing of contract review to ensure a smooth transition to post contract arrangements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and monitor contract including contract management, contractor performance, user satisfaction and audit results.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document variances where measures or outcomes are not met in full.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare review report documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Suggest recommendations for improvement and support them with evidence.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete contracts

  1. Review contracts due to expire to determine future requirements, and canvass options meeting requirements.
  2. Implement strategies to manage closure, renewal of contracts, or transition to a new contract.
  3. Finalise, amend, cancel or terminate contracts according to arrangements.
  4. Consult with contractor, and report completion, addressing contractor and contract manager performance.
Review contracts due to expire to determine future requirements, and canvass options meeting requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement strategies to manage closure, renewal of contracts, or transition to a new contract.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise, amend, cancel or terminate contracts according to arrangements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with contractor, and report completion, addressing contractor and contract manager performance.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement contract review strategy

  1. Determine timing of contract review to ensure a smooth transition to post contract arrangements.
  2. Review and monitor contract including contract management, contractor performance, user satisfaction and audit results.
  3. Document variances where measures or outcomes are not met in full.
  4. Prepare review report documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures.
  5. Suggest recommendations for improvement and support them with evidence.
Determine timing of contract review to ensure a smooth transition to post contract arrangements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review and monitor contract including contract management, contractor performance, user satisfaction and audit results.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document variances where measures or outcomes are not met in full.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare review report documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Suggest recommendations for improvement and support them with evidence.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Complete contracts

1.1 Review contracts due to expire to determine future requirements, and canvass options meeting requirements.

1.2 Implement strategies to manage closure, renewal of contracts, or transition to a new contract.

1.3 Finalise, amend, cancel or terminate contracts according to arrangements.

1.4 Consult with contractor, and report completion, addressing contractor and contract manager performance.

2. Implement contract review strategy

2.1 Determine timing of contract review to ensure a smooth transition to post contract arrangements.

2.2 Review and monitor contract including contract management, contractor performance, user satisfaction and audit results.

2.3 Document variances where measures or outcomes are not met in full.

2.4 Prepare review report documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures.

2.5 Suggest recommendations for improvement and support them with evidence.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Complete contracts

1.1 Review contracts due to expire to determine future requirements, and canvass options meeting requirements.

1.2 Implement strategies to manage closure, renewal of contracts, or transition to a new contract.

1.3 Finalise, amend, cancel or terminate contracts according to arrangements.

1.4 Consult with contractor, and report completion, addressing contractor and contract manager performance.

2. Implement contract review strategy

2.1 Determine timing of contract review to ensure a smooth transition to post contract arrangements.

2.2 Review and monitor contract including contract management, contractor performance, user satisfaction and audit results.

2.3 Document variances where measures or outcomes are not met in full.

2.4 Prepare review report documenting outcomes against plans, final costs, user satisfaction, lessons learnt and any shortcomings in contract planning, management policies and procedures.

2.5 Suggest recommendations for improvement and support them with evidence.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

consulting and negotiating with contractors and stakeholders, involving complex oral and written exchanges of information

writing closure reports

finalising outstanding issues so the contract can be closed

identifying improvements to the contract management process

managing contract closure documentation

planning and organising contract closure meetings, reports and reviews

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

Commonwealth, state or territory, and local government legislation, policies, practices and guidelines relating to contract finalisation and review, including environmental purchasing and corporate social responsibility guidance

privacy and confidentiality issues, including the requirement to appropriately classify information to ensure transparency as well as to treat bids as commercial-in-confidence

probity principles and issues

codes of conduct, codes of practice and standards of individual behaviour relating to finalising contracts

record keeping for official or historical records

financial and accounting issues relevant to the contract

aspects of contract law, trade practices law and commercial law relevant to the finalisation of contracts relating to complex procurement