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Evidence Guide: PSPPCM015 - Conduct and manage coordinated procurement

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPPCM015 - Conduct and manage coordinated procurement

What evidence can you provide to prove your understanding of each of the following citeria?

Identify applicable existing CPCs, CPAs and opportunities

  1. Investigate availability and opportunities of CPCs and CPAs.
  2. Identify and evaluate existing contracts at whole-of-government level and cross-agency arrangements.
  3. Identify contract terms and assess conditions relating to contracts to determine whether the contract is relevant to the agency concerned.
  4. Document criteria to identify applicable contracts and compliance with requirements for use.
Investigate availability and opportunities of CPCs and CPAs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and evaluate existing contracts at whole-of-government level and cross-agency arrangements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify contract terms and assess conditions relating to contracts to determine whether the contract is relevant to the agency concerned.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document criteria to identify applicable contracts and compliance with requirements for use.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange for organisation to procure under CPCs and CPAs

  1. Provide information and education about the contract and the requirement for its use to relevant staff.
  2. Establish procedures to ensure that procurements are made under a CPC or CPA wherever possible, and place orders according to contract terms and conditions.
  3. Record contractual dealings and report according to contract requirements including expenditure and realised savings.
Provide information and education about the contract and the requirement for its use to relevant staff.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish procedures to ensure that procurements are made under a CPC or CPA wherever possible, and place orders according to contract terms and conditions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record contractual dealings and report according to contract requirements including expenditure and realised savings.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Lead cooperative procurements

  1. Obtain agreement of management for procurement where no CPAs exist, which would benefit multiple agencies
  2. Develop a procurement strategy, procurement plan involving other agencies and procurement documents.
  3. Undertake procurement process, evaluate responses and negotiate contract via cross-agency team.
  4. Document new CPA and distribute to other agencies
Obtain agreement of management for procurement where no CPAs exist, which would benefit multiple agencies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop a procurement strategy, procurement plan involving other agencies and procurement documents.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake procurement process, evaluate responses and negotiate contract via cross-agency team.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document new CPA and distribute to other agencies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify applicable existing CPCs, CPAs and opportunities

  1. Investigate availability and opportunities of CPCs and CPAs.
  2. Identify and evaluate existing contracts at whole-of-government level and cross-agency arrangements.
  3. Identify contract terms and assess conditions relating to contracts to determine whether the contract is relevant to the agency concerned.
  4. Document criteria to identify applicable contracts and compliance with requirements for use.
Investigate availability and opportunities of CPCs and CPAs.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and evaluate existing contracts at whole-of-government level and cross-agency arrangements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify contract terms and assess conditions relating to contracts to determine whether the contract is relevant to the agency concerned.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document criteria to identify applicable contracts and compliance with requirements for use.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange for organisation to procure under CPCs and CPAs

  1. Provide information and education about the contract and the requirement for its use to relevant staff.
  2. Establish procedures to ensure that procurements are made under a CPC or CPA wherever possible, and place orders according to contract terms and conditions.
  3. Record contractual dealings and report according to contract requirements including expenditure and realised savings.
Provide information and education about the contract and the requirement for its use to relevant staff.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish procedures to ensure that procurements are made under a CPC or CPA wherever possible, and place orders according to contract terms and conditions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record contractual dealings and report according to contract requirements including expenditure and realised savings.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Lead cooperative procurements

  1. Obtain agreement of management for procurement where no CPAs exist, which would benefit multiple agencies
  2. Develop a procurement strategy, procurement plan involving other agencies and procurement documents.
  3. Undertake procurement process, evaluate responses and negotiate contract via cross-agency team.
  4. Document new CPA and distribute to other agencies
Obtain agreement of management for procurement where no CPAs exist, which would benefit multiple agencies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop a procurement strategy, procurement plan involving other agencies and procurement documents.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake procurement process, evaluate responses and negotiate contract via cross-agency team.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document new CPA and distribute to other agencies

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Identify applicable existing CPCs, CPAs and opportunities

1.1 Investigate availability and opportunities of CPCs and CPAs.

1.2 Identify and evaluate existing contracts at whole-of-government level and cross-agency arrangements.

1.3 Identify contract terms and assess conditions relating to contracts to determine whether the contract is relevant to the agency concerned.

1.4 Document criteria to identify applicable contracts and compliance with requirements for use.

2. Arrange for organisation to procure under CPCs and CPAs

2.1 Provide information and education about the contract and the requirement for its use to relevant staff.

2.2 Establish procedures to ensure that procurements are made under a CPC or CPA wherever possible, and place orders according to contract terms and conditions.

2.3 Record contractual dealings and report according to contract requirements including expenditure and realised savings.

3. Lead cooperative procurements

3.1 Obtain agreement of management for procurement where no CPAs exist, which would benefit multiple agencies

3.2 Develop a procurement strategy, procurement plan involving other agencies and procurement documents.

3.3 Undertake procurement process, evaluate responses and negotiate contract via cross-agency team.

3.4 Document new CPA and distribute to other agencies

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Identify applicable existing CPCs, CPAs and opportunities

1.1 Investigate availability and opportunities of CPCs and CPAs.

1.2 Identify and evaluate existing contracts at whole-of-government level and cross-agency arrangements.

1.3 Identify contract terms and assess conditions relating to contracts to determine whether the contract is relevant to the agency concerned.

1.4 Document criteria to identify applicable contracts and compliance with requirements for use.

2. Arrange for organisation to procure under CPCs and CPAs

2.1 Provide information and education about the contract and the requirement for its use to relevant staff.

2.2 Establish procedures to ensure that procurements are made under a CPC or CPA wherever possible, and place orders according to contract terms and conditions.

2.3 Record contractual dealings and report according to contract requirements including expenditure and realised savings.

3. Lead cooperative procurements

3.1 Obtain agreement of management for procurement where no CPAs exist, which would benefit multiple agencies

3.2 Develop a procurement strategy, procurement plan involving other agencies and procurement documents.

3.3 Undertake procurement process, evaluate responses and negotiate contract via cross-agency team.

3.4 Document new CPA and distribute to other agencies

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

consulting and negotiating with stakeholders

using conceptual and reasoning skills to develop concise arguments

writing reviews, reports, submissions and other complex documents

applying decision-making processes and methodologies

reading and applying the content of complex contracts, legislation and guidelines

undertaking research and business analysis

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

Commonwealth, state/territory and local government legislation, policies, practices and guidelines relating to conducting and managing coordinated procurement, including environmental purchasing and corporate social responsibility guidance

organisational procurement policies, practices and approval processes

risk management procedures

probity principles and issues

best practice examples in procurement practice

risks associated with financial and accounting issues relevant to conducting and managing coordinated procurement

WHS, environmental, sustainability and corporate social responsibility practices in the context of conducting and managing coordinated procurement