NTISthis.com

Evidence Guide: PSPPCM023 - Manage strategic contracts

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPPCM023 - Manage strategic contracts

What evidence can you provide to prove your understanding of each of the following citeria?

Manage contract establishment

  1. Discuss and agree upon requirements of contracts and strategic initiatives with all parties.
  2. Assign responsibilities for establishing and carrying out procedures to achieve contract outcomes.
  3. Establish and implement effective communication strategies and processes to assist ongoing communication between internal and external stakeholders and contractors.
  4. Perform relationship management with all levels of personnel involved in procurement and contract management, within probity boundaries.
  5. Establish strategic relationships within probity boundaries to improve procurement capability and performance.
  6. Update risk management plans.
Discuss and agree upon requirements of contracts and strategic initiatives with all parties.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assign responsibilities for establishing and carrying out procedures to achieve contract outcomes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and implement effective communication strategies and processes to assist ongoing communication between internal and external stakeholders and contractors.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Perform relationship management with all levels of personnel involved in procurement and contract management, within probity boundaries.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish strategic relationships within probity boundaries to improve procurement capability and performance.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update risk management plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage contract performance

  1. Monitor progress of contracts against set targets and performance measures to ensure success of procurement activities.
  2. Take action to rectify performance where set targets, performance measures and probity requirements are not being met.
  3. Provide advice and support to solve problems, make improvements and maintain progress.
  4. Manage disputes promptly according to contractual conditions to achieve resolution and maintain contract performance and progress.
  5. Seek and negotiate opportunities to continuously improve procurement outcomes with contractors.
  6. Provide or gain approvals for contract variations that are negotiated and agreed between the parties.
  7. Provide opportunities for stakeholders and contractors to have input into and receive feedback on progress during the performance of the contract.
  8. Engage internal and external stakeholders as necessary throughout the life of the contract to maintain progress.
Monitor progress of contracts against set targets and performance measures to ensure success of procurement activities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Take action to rectify performance where set targets, performance measures and probity requirements are not being met.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide advice and support to solve problems, make improvements and maintain progress.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage disputes promptly according to contractual conditions to achieve resolution and maintain contract performance and progress.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek and negotiate opportunities to continuously improve procurement outcomes with contractors.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide or gain approvals for contract variations that are negotiated and agreed between the parties.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide opportunities for stakeholders and contractors to have input into and receive feedback on progress during the performance of the contract.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Engage internal and external stakeholders as necessary throughout the life of the contract to maintain progress.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage contract evaluation

  1. Evaluate contract performance relative to planned performance measures and in consultation with stakeholders and contractors.
  2. Undertake dispute resolution where stakeholders and contractors do not agree.
  3. Detail conclusions against agreed criteria to provide a complete picture of performance of contractors, organisation’s procurement processes and value for money.
  4. Measure performance of strategic initiatives relative to planned outcomes in consultation with industry and other stakeholders.
  5. Document lessons learnt from evaluations of contracts and strategic initiatives and use to continuously improve future procurement activities.
  6. Advise contractors and stakeholders of evaluation outcomes.
Evaluate contract performance relative to planned performance measures and in consultation with stakeholders and contractors.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake dispute resolution where stakeholders and contractors do not agree.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Detail conclusions against agreed criteria to provide a complete picture of performance of contractors, organisation’s procurement processes and value for money.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Measure performance of strategic initiatives relative to planned outcomes in consultation with industry and other stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document lessons learnt from evaluations of contracts and strategic initiatives and use to continuously improve future procurement activities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Advise contractors and stakeholders of evaluation outcomes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage contract establishment

  1. Discuss and agree upon requirements of contracts and strategic initiatives with all parties.
  2. Assign responsibilities for establishing and carrying out procedures to achieve contract outcomes.
  3. Establish and implement effective communication strategies and processes to assist ongoing communication between internal and external stakeholders and contractors.
  4. Perform relationship management with all levels of personnel involved in procurement and contract management, within probity boundaries.
  5. Establish strategic relationships within probity boundaries to improve procurement capability and performance.
  6. Update risk management plans.
Discuss and agree upon requirements of contracts and strategic initiatives with all parties.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assign responsibilities for establishing and carrying out procedures to achieve contract outcomes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and implement effective communication strategies and processes to assist ongoing communication between internal and external stakeholders and contractors.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Perform relationship management with all levels of personnel involved in procurement and contract management, within probity boundaries.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish strategic relationships within probity boundaries to improve procurement capability and performance.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Update risk management plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage contract performance

  1. Monitor progress of contracts against set targets and performance measures to ensure success of procurement activities.
  2. Take action to rectify performance where set targets, performance measures and probity requirements are not being met.
  3. Provide advice and support to solve problems, make improvements and maintain progress.
  4. Manage disputes promptly according to contractual conditions to achieve resolution and maintain contract performance and progress.
  5. Seek and negotiate opportunities to continuously improve procurement outcomes with contractors.
  6. Provide or gain approvals for contract variations that are negotiated and agreed between the parties.
  7. Provide opportunities for stakeholders and contractors to have input into and receive feedback on progress during the performance of the contract.
  8. Engage internal and external stakeholders as necessary throughout the life of the contract to maintain progress.
Monitor progress of contracts against set targets and performance measures to ensure success of procurement activities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Take action to rectify performance where set targets, performance measures and probity requirements are not being met.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide advice and support to solve problems, make improvements and maintain progress.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage disputes promptly according to contractual conditions to achieve resolution and maintain contract performance and progress.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Seek and negotiate opportunities to continuously improve procurement outcomes with contractors.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide or gain approvals for contract variations that are negotiated and agreed between the parties.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide opportunities for stakeholders and contractors to have input into and receive feedback on progress during the performance of the contract.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Engage internal and external stakeholders as necessary throughout the life of the contract to maintain progress.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage contract evaluation

  1. Evaluate contract performance relative to planned performance measures and in consultation with stakeholders and contractors.
  2. Undertake dispute resolution where stakeholders and contractors do not agree.
  3. Detail conclusions against agreed criteria to provide a complete picture of performance of contractors, organisation’s procurement processes and value for money.
  4. Measure performance of strategic initiatives relative to planned outcomes in consultation with industry and other stakeholders.
  5. Document lessons learnt from evaluations of contracts and strategic initiatives and use to continuously improve future procurement activities.
  6. Advise contractors and stakeholders of evaluation outcomes.
Evaluate contract performance relative to planned performance measures and in consultation with stakeholders and contractors.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Undertake dispute resolution where stakeholders and contractors do not agree.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Detail conclusions against agreed criteria to provide a complete picture of performance of contractors, organisation’s procurement processes and value for money.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Measure performance of strategic initiatives relative to planned outcomes in consultation with industry and other stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Document lessons learnt from evaluations of contracts and strategic initiatives and use to continuously improve future procurement activities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Advise contractors and stakeholders of evaluation outcomes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Manage contract establishment

1.1 Discuss and agree upon requirements of contracts and strategic initiatives with all parties.

1.2 Assign responsibilities for establishing and carrying out procedures to achieve contract outcomes.

1.3 Establish and implement effective communication strategies and processes to assist ongoing communication between internal and external stakeholders and contractors.

1.4 Perform relationship management with all levels of personnel involved in procurement and contract management, within probity boundaries.

1.5 Establish strategic relationships within probity boundaries to improve procurement capability and performance.

1.6 Update risk management plans.

2. Manage contract performance

2.1 Monitor progress of contracts against set targets and performance measures to ensure success of procurement activities.

2.2 Take action to rectify performance where set targets, performance measures and probity requirements are not being met.

2.3 Provide advice and support to solve problems, make improvements and maintain progress.

2.4 Manage disputes promptly according to contractual conditions to achieve resolution and maintain contract performance and progress.

2.5 Seek and negotiate opportunities to continuously improve procurement outcomes with contractors.

2.6 Provide or gain approvals for contract variations that are negotiated and agreed between the parties.

2.7 Provide opportunities for stakeholders and contractors to have input into and receive feedback on progress during the performance of the contract.

2.8 Engage internal and external stakeholders as necessary throughout the life of the contract to maintain progress.

3. Manage contract evaluation

3.1 Evaluate contract performance relative to planned performance measures and in consultation with stakeholders and contractors.

3.2 Undertake dispute resolution where stakeholders and contractors do not agree.

3.3 Detail conclusions against agreed criteria to provide a complete picture of performance of contractors, organisation’s procurement processes and value for money.

3.4 Measure performance of strategic initiatives relative to planned outcomes in consultation with industry and other stakeholders.

3.5 Document lessons learnt from evaluations of contracts and strategic initiatives and use to continuously improve future procurement activities.

3.6 Advise contractors and stakeholders of evaluation outcomes.

Required Skills and Knowledge

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Manage contract establishment

1.1 Discuss and agree upon requirements of contracts and strategic initiatives with all parties.

1.2 Assign responsibilities for establishing and carrying out procedures to achieve contract outcomes.

1.3 Establish and implement effective communication strategies and processes to assist ongoing communication between internal and external stakeholders and contractors.

1.4 Perform relationship management with all levels of personnel involved in procurement and contract management, within probity boundaries.

1.5 Establish strategic relationships within probity boundaries to improve procurement capability and performance.

1.6 Update risk management plans.

2. Manage contract performance

2.1 Monitor progress of contracts against set targets and performance measures to ensure success of procurement activities.

2.2 Take action to rectify performance where set targets, performance measures and probity requirements are not being met.

2.3 Provide advice and support to solve problems, make improvements and maintain progress.

2.4 Manage disputes promptly according to contractual conditions to achieve resolution and maintain contract performance and progress.

2.5 Seek and negotiate opportunities to continuously improve procurement outcomes with contractors.

2.6 Provide or gain approvals for contract variations that are negotiated and agreed between the parties.

2.7 Provide opportunities for stakeholders and contractors to have input into and receive feedback on progress during the performance of the contract.

2.8 Engage internal and external stakeholders as necessary throughout the life of the contract to maintain progress.

3. Manage contract evaluation

3.1 Evaluate contract performance relative to planned performance measures and in consultation with stakeholders and contractors.

3.2 Undertake dispute resolution where stakeholders and contractors do not agree.

3.3 Detail conclusions against agreed criteria to provide a complete picture of performance of contractors, organisation’s procurement processes and value for money.

3.4 Measure performance of strategic initiatives relative to planned outcomes in consultation with industry and other stakeholders.

3.5 Document lessons learnt from evaluations of contracts and strategic initiatives and use to continuously improve future procurement activities.

3.6 Advise contractors and stakeholders of evaluation outcomes.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

writing complex documents

managing teams of expert negotiators in functions identifying and resolving strategic contract management issues

identifying, assessing and implementing opportunities for performance improvement

manage strategic procurement contracts, contract management plans and sub-plans

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

Commonwealth, state or territory, and local government legislation, policies, practices and guidelines relating to managing strategic contracts, including environmental purchasing guidance.

organisational procurement policies, practices and approval processes

aspects of law of contract, trade practices law, and commercial law relating to managing strategic contracts

codes of conduct, codes of practice and standards of individual behaviour relating to management of contracts and relationships with contractors

government procurement environment

implications of particular contracting arrangements

whole-of-life considerations

cultural issues relating to contract management and industry development

relationship management at all personnel levels

environmental, sustainability and corporate social responsibility principles relevant to managing strategic contracts