NTISthis.com

Evidence Guide: PSPPM401B - Design simple projects

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPPM401B - Design simple projects

What evidence can you provide to prove your understanding of each of the following citeria?

Identify project requirements

  1. A rationale for the project is outlined that identifies the purpose, outcomes and likely benefits for the user/s.
  2. Stakeholders are identified and their input is obtained at the planning stage to ensure the project proposal and its objectives are required and achievable.
  3. The project environment is assessed and environmental issues are addressed in the project proposal.
  4. Project parameters are determined and a project proposal is completed to organisational standards and within guidelines.
  5. The project proposal is structured so it is compatible with organisational objectives and other organisational projects, and is designed in accordance with the organisation's policies and procedures and in consultation with specialists to meet user/client requirements.
A rationale for the project is outlined that identifies the purpose, outcomes and likely benefits for the user/s.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Stakeholders are identified and their input is obtained at the planning stage to ensure the project proposal and its objectives are required and achievable.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

The project environment is assessed and environmental issues are addressed in the project proposal.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Project parameters are determined and a project proposal is completed to organisational standards and within guidelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

The project proposal is structured so it is compatible with organisational objectives and other organisational projects, and is designed in accordance with the organisation's policies and procedures and in consultation with specialists to meet user/client requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare business case

  1. Research and analysis is undertaken to identify impacts and risks, constraining factors and alternate options.
  2. Options and solutions are identified, advice is obtained and recommendations are made in accordance with the strategic direction of the organisation/work unit.
  3. A report is prepared that demonstrates a business case for the project in accordance with organisational requirements.
  4. Approvals for the project proposal are obtained in accordance with organisational policy and procedures.
Research and analysis is undertaken to identify impacts and risks, constraining factors and alternate options.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Options and solutions are identified, advice is obtained and recommendations are made in accordance with the strategic direction of the organisation/work unit.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

A report is prepared that demonstrates a business case for the project in accordance with organisational requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Approvals for the project proposal are obtained in accordance with organisational policy and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare project plan

  1. Project scope is determined in terms of objectives, outcomes and project deliverables.
  2. Specialists are consulted where necessary, to advise on potential risks, and options to manage risks are investigated and recorded in the project plan.
  3. Each of the parameters identified in the proposal are addressed in the project plan in consultation with relevant parties and appropriate approvals are sought and recorded.
  4. Project management tools are utilised for planning in accordance with project requirements.
  5. Project outputs are determined that are measurable and achievable and indicators to monitor the performance of the project are developed, under guidance, and agreed by relevant parties in accordance with organisational policy and procedures.
Project scope is determined in terms of objectives, outcomes and project deliverables.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Specialists are consulted where necessary, to advise on potential risks, and options to manage risks are investigated and recorded in the project plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Each of the parameters identified in the proposal are addressed in the project plan in consultation with relevant parties and appropriate approvals are sought and recorded.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Project management tools are utilised for planning in accordance with project requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Project outputs are determined that are measurable and achievable and indicators to monitor the performance of the project are developed, under guidance, and agreed by relevant parties in accordance with organisational policy and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish project infrastructure

  1. An implementation strategy is developed in accordance with the project plan and organisational guidelines, and presented to stakeholders to gain project support.
  2. Terms of reference and project infrastructure requirements for set-up and implementation of the project are clarified in the implementation strategy in accordance with the project plan.
  3. Resources are obtained to set up the project office, and roles and responsibilities are assigned to team members and stakeholders as agreed in the project plan.
  4. Processes identified for monitoring, evaluating and reporting performance against project objectives are established in accordance with the project plan.
An implementation strategy is developed in accordance with the project plan and organisational guidelines, and presented to stakeholders to gain project support.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Terms of reference and project infrastructure requirements for set-up and implementation of the project are clarified in the implementation strategy in accordance with the project plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Resources are obtained to set up the project office, and roles and responsibilities are assigned to team members and stakeholders as agreed in the project plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Processes identified for monitoring, evaluating and reporting performance against project objectives are established in accordance with the project plan.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit:Nil

Co-requisite units that must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPETHC401A Uphold and support the values and principles of public service

PSPGOV402B Deliver and monitor service to clients

PSPGOV403B Use resources to achieve work unit goals

PSPGOV405B Provide input to change processes

PSPGOV408A Value diversity

PSPGOV411A Deal with conflict

PSPGOV412A Use advanced workplace communication strategies

PSPGOV416A Monitor performance and provide feedback

PSPGOV422A Apply government processes

PSPLEGN401A Encourage compliance with legislation in the public sector

PSPOHS401B Implement workplace safety procedures and programs

PSPPROC409A Receive and select offers

PSPPROC410A Administer contracts

PSPPM402B Manage simple projects

PSPPM403B Close simple projects

Excluded units that may not contribute to the same qualification as this unit:

PSPPM405A Administer simple projects

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)

design of simple projects in a range of (2 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, guidelines, procedures and protocols relating to project management

workplace project documentation

scenarios and case studies

documented information and/or examples of the assessee's personal work

project management tools

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when planning projects, including coping with difficulties, irregularities and breakdowns in routine

design of simple projects in a range of (2 or more) contexts (or occasions, over time)

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

case studies

demonstration

portfolios

projects

questioning

scenarios

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

detailing requirements, writing recommendations and preparing plans requiring precision of expression

negotiating timelines, roles and responsibilities with stakeholders or team members

communicating with stakeholders or team members using a range of communication styles to suit different audiences and purposes

responding to diversity, including gender and disability

using project management tools

applying workplace safety procedures in line with project planning requirements

accessing/preparing information electronically or in hard copy

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

legislation, organisational policies and procedures that may impact on the project and management of the project, for example:

public sector codes of ethics/conduct

occupational health and safety and environment requirements

quality standards

risk management

financial management

procurement

human resources

equal employment opportunity, equity and diversity principles

organisational project approval processes

scheduling

change management

project planning methods for small scale or low risk projects

project management tools to suit the projects planned

principles relating to the planning phase of project management for small scale or low risk projects

Range Statement

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Stakeholders may include:

project sponsor/funding bodies

clients or customers (internal and external)

industry

other agencies

general public

relevant interest groups

unions

functional areas

the organisation's senior management

Ministers

project team

steering committee

end user

supplier/service provider

Project parameters include:

project scope - outcomes, objectives, project deliverables

feasibility

skills required for project team

people required for project including specialist expertise

communications including reporting requirements

risks associated with project including people, environment, resources, technology change during the life of the project, if applicable

steering committee arrangements

timeframe and milestones

cost

resources for project

acquisition/procurement

organisational structure for project

project quality control and operational flexibility

project governance structure

monitoring through staged rollout

project delivery requirements

pilot outcomes

intellectual property

integration of project within organisation

transition arrangements

change management

project evaluation

Policies and procedures may include:

government legislation (Federal, State and Local) affecting organisation's administration such as:

public sector management acts

financial management and accounting legislation and regulations

privacy legislation

government and organisational guidelines and procedures relating to:

project governance

resourcing

security

strategic plans

recruitment

risk management

procurement guidelines

designation approvals

industrial agreements

Specialists may include:

legal

technical

financial

other functional areas

other relevant agencies

logistics

Constraining factors may include:

political

industrial

legislative

technical

financial

resourcing

social and cultural considerations

cultural change management (internal)

security/privacy

environmental

logistic support

Analysis report will contain:

cost-benefit analysis

Approval may be required from:

project sponsor/funding body

business owner of the project

program manager

line manager

project governance office/personnel in the organisation

chief executive officer, manager or management representative

customer or client

Project scope is defined by:

objectives - aims/goals for doing the project

outcomes - measurable benefit achieved from the utilisation of the outputs delivered by the project

outputs/project deliverables - the services/products delivered by the project

Options to manage risks may include:

acceptance

avoidance

minimisation

transfer

strategies

flexibility

empathy

emotional intelligence

Project plan will include some or all of:

acquisition strategies

budget and financial management strategy

contract management

cost estimates

evaluation criteria

expected outcomes/measurable benefits of the project

facilities

inclusions and exclusions from project

information/communication strategy

intellectual property strategies

milestones

objectives

outputs/project deliverables and their acceptance criteria

people plan including human resource management and human resource development

performance criteria/indicators

project control mechanisms

project implementation strategy

project governance strategy

purpose

quality assurance

quality control

quality standards for project

rationale

required project resources

resource management

risk management

roles and responsibilities

schedule/timeline

task/work breakdown structure (WBS)

Project parameters include:

risk management

schedule management

financial management

communication, including reporting

resources management

logistics management

scope management

change management

quality management

people management

occupational health and safety management

Project management tools may include:

risk analysis

organisational project governance framework

communications plan

reporting framework

project management software and other tools:

Gantt and bar charts

Program Evaluation and Review Technique (PERT) charts

Critical Path Method

cost schedule control system

logistics support analysis

life cycle cost analysis

spreadsheets

recording systems - electronic and manual

Project infrastructure may include:

staffing levels/need for recruitment action and training

equipment and technical support

resource requirements including travel, finance etc

project office accommodation

management infrastructure