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Evidence Guide: PSPPM601B - Direct complex project activities

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

PSPPM601B - Direct complex project activities

What evidence can you provide to prove your understanding of each of the following citeria?

Identify project scope in a strategic context

  1. Organisational requirements are anticipated/identified and communicated to project developers and managers.
  2. Project definition studies are undertaken and the results are analysed against similar projects already conducted to determine/approve the scope of projects.
  3. Project infrastructure is approved in accordance with organisational policy and procedures.
  4. Projects are initiated in accordance with the organisation's strategic direction in consultation with clients.
  5. Conceptual and analytical skills are applied to develop a management strategy to ensure project objectives and client requirements are met.
  6. An effective risk management system is developed and applied to ensure project objectives are met within the organisation's accountability framework.
Organisational requirements are anticipated/identified and communicated to project developers and managers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Project definition studies are undertaken and the results are analysed against similar projects already conducted to determine/approve the scope of projects.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Project infrastructure is approved in accordance with organisational policy and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Projects are initiated in accordance with the organisation's strategic direction in consultation with clients.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Conceptual and analytical skills are applied to develop a management strategy to ensure project objectives and client requirements are met.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

An effective risk management system is developed and applied to ensure project objectives are met within the organisation's accountability framework.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage establishment of projects

  1. The political context is managed and stakeholder expectations are influenced in accordance with organisational policy and procedures, to ensure endorsement and whole-of-life support for the project.
  2. Project scope and objectives are analysed to determine the work breakdown structures to achieve project objectives on time and within budget, and project infrastructure is acquired and allocated.
  3. Project plans are approved and a personal work plan for checking progress, mentoring, reading reports, providing feedback and authorising approvals is developed in accordance with project requirements.
  4. Processes identified for monitoring, evaluating and reporting performance against project objectives are established in accordance with project requirements.
The political context is managed and stakeholder expectations are influenced in accordance with organisational policy and procedures, to ensure endorsement and whole-of-life support for the project.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Project scope and objectives are analysed to determine the work breakdown structures to achieve project objectives on time and within budget, and project infrastructure is acquired and allocated.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Project plans are approved and a personal work plan for checking progress, mentoring, reading reports, providing feedback and authorising approvals is developed in accordance with project requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Processes identified for monitoring, evaluating and reporting performance against project objectives are established in accordance with project requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Manage integration of project activities

  1. All aspects of the project and related projects are integrated and links are established to ensure objectives remain appropriate.
  2. Consultation and reporting mechanisms are applied in accordance with project requirements to regularly consult with and provide advice to staff and contractors, and to discuss progress to ensure effective results.
  3. Stakeholders' motivations are identified and considered in the management of the project.
  4. Progress is monitored to ensure time, performance, cost and quality of project are achieved, and change proposals are investigated, negotiated and approved in consultation with stakeholders.
  5. High-level judgment is applied to provide ongoing advice and to resolve disagreements and disputes to the satisfaction of parties involved.
All aspects of the project and related projects are integrated and links are established to ensure objectives remain appropriate.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consultation and reporting mechanisms are applied in accordance with project requirements to regularly consult with and provide advice to staff and contractors, and to discuss progress to ensure effective results.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Stakeholders' motivations are identified and considered in the management of the project.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Progress is monitored to ensure time, performance, cost and quality of project are achieved, and change proposals are investigated, negotiated and approved in consultation with stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

High-level judgment is applied to provide ongoing advice and to resolve disagreements and disputes to the satisfaction of parties involved.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise and review project activities

  1. Finalisation plans are developed to ensure all objectives are achieved, whole-of-life support will be maintained, and transition to next/following projects is facilitated.
  2. Documented information is evaluated, and lessons learnt are analysed and reported to stakeholders to assist in continuous improvement.
  3. Evaluation of project achievement against objectives is monitored in accordance with the evaluation framework and is reported to approval authorities and stakeholders in accordance with organisational policy and procedures.
Finalisation plans are developed to ensure all objectives are achieved, whole-of-life support will be maintained, and transition to next/following projects is facilitated.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Documented information is evaluated, and lessons learnt are analysed and reported to stakeholders to assist in continuous improvement.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluation of project achievement against objectives is monitored in accordance with the evaluation framework and is reported to approval authorities and stakeholders in accordance with organisational policy and procedures.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit:Nil

Co-requisite units that must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPGOV601B Apply government systems

PSPGOV604A Foster leadership and innovation

PSPGOV605A Persuade and influence opinion

PSPMNGT604B Manage change

PSPMNGT605B Manage diversity

PSPMNGT606B Manage quality client service

PSPMNGT608B Manage risk

PSPOHS602A Manage workplace safety

PSPPOL601A Develop public policy

PSPPROC602B Direct the management of contracts

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework)

complex project activities directed in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, guidelines, procedures and protocols relating to project management

workplace project documentation

scenarios and case studies to capture the range of situations likely to be encountered when directing complex project activities

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when directing complex project activities, including coping with difficulties, irregularities and breakdowns in routine

project activities directed in a range of (3 or more) contexts (or occasions, over time)

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

case studies

demonstration

portfolios

questioning

scenarios

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

Required Skills and Knowledge

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

managing projects

leading and mentoring people to achieve project outcomes

maintaining commitment of stakeholders and project teams

negotiating with stakeholders and team members using a range of communication styles to suit different audiences and purposes

responding to diversity, including gender and disability

using project management tools applicable to complex project activities

applying risk management techniques including risk sharing and transfer

managing finances to bring in complex projects within budget

applying ethical decision making and problem solving related to project management of complex projects

writing recommendations and preparing reports requiring precision of expression

applying workplace safety procedures in line with project requirements

accessing/preparing information electronically or in hard copy

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

legislation, organisational/jurisdictional policies and procedures that may impact on project implementation, for example:

public sector codes of ethics/conduct

occupational health and safety and environmental and sustainability requirements

project governance requirements

quality standards

risk management

procurement guidelines

budgetary framework

financial management requirements

human resources

public relations

equal employment opportunity, equity and diversity principles

project specifications and objectives

project management tools and techniques suited to a range of complex projects activities

project management systems

organisational and political context

critical analysis in a project management context

cost schedule control systems to handle potential budget blow-outs

business and commercial issues related to the projects managed

Range Statement

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Project infrastructure may include:

resources including budget

specialist and technical support

contractors

project management skills required

make-up of project team

developing the team

steering committee

project site, equipment, technology, consumables

Policy and procedures may include:

government legislation (Federal, State and Local) affecting organisation's administration such as:

public sector management acts

financial management and accounting legislation and regulations

privacy legislation

government and organisational guidelines and procedures relating to:

project governance

resourcing

security

strategic plans

recruitment

risk management

procurement guidelines

designation approvals

industrial agreements

environment and sustainability

Risk management may include:

acceptance

avoidance

transfer

minimisation

Stakeholders may include:

project sponsor/funding bodies

clients or customers (internal and external)

industry

other agencies

general public

relevant interest groups

unions

functional areas

the organisation's senior management

Ministers

project team

steering committee

end user

supplier/service provider

Whole-of-life support may include:

maintenance

supply

technical data

personnel

training

facilities

packaging, handling

storage and transportation

support and test equipment

computing support

Work breakdown structures may include:

how the work is to be performed and how cost and schedule data are to be tracked and reported

identification of project tasks

identification of specific management responsibilities for tasks

Project plans will include some or all of:

acquisition strategies

budget and financial management strategy

contract management

cost estimates

evaluation criteria

expected outcomes/measurable benefits of the project

facilities

inclusions and exclusions from project

information/communication strategy

intellectual property strategies

milestones

objectives

outputs/project deliverables and their acceptance criteria

people plan including human resource management and human resource development

performance criteria/indicators

project control mechanisms

project implementation strategy

project governance strategy

purpose

quality assurance

quality control

quality standards for project

rationale

required project resources

resource management

risk management

roles and responsibilities

schedule/timeline

task/work breakdown structure (WBS)

Integration of project activities may include:

scope

time

cost

quality

human resources

communications

risk

procurement

organisational project management framework

Documented information may include:

statement of requirement/work

industry development proposals

project plans

risk and issues plan and log

transition plans

project completion report

supplier performance reports

whole-of-life support plans

reports detailing strategies

performance evaluation criteria

project team work plans