Plan procurement Evidence Guide

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Evidence Guide: PSPPROC411A - Plan procurement

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

PSPPROC411A - Plan procurement

What evidence can you provide to prove your understanding of each of the following citeria?

Interpret procurement requirements.

Consultation is undertaken with stakeholders to determine whether viable alternatives to procurement exist that address identified business need, to define and clarify requirements, and to justify the procurement decision.
Scoping of procurement requirements is conducted identifying outcomes, objectives and logistics/supply chain factors.
Market analysis is conducted to identify factors that may impact on procurement decisions.
Procurement approvals and appropriations are confirmed for whole-of-life of the activity.
Information on sources of supply is accessed to determine possible providers and any conflict of interest is identified and resolved.
Planned provider contract arrangements are specified in accordance with legislation, policy and probity requirements.
Issues and opportunities are investigated for integration into procurement activity.

Consultation is undertaken with stakeholders to determine whether viable alternatives to procurement exist that address identified business need, to define and clarify requirements, and to justify the procurement decision.

Completed
Date:

Teacher:

Evidence:

Scoping of procurement requirements is conducted identifying outcomes, objectives and logistics/supply chain factors.

Completed
Date:

Teacher:

Evidence:

Market analysis is conducted to identify factors that may impact on procurement decisions.

Completed
Date:

Teacher:

Evidence:

Procurement approvals and appropriations are confirmed for whole-of-life of the activity.

Completed
Date:

Teacher:

Evidence:

Information on sources of supply is accessed to determine possible providers and any conflict of interest is identified and resolved.

Completed
Date:

Teacher:

Evidence:

Planned provider contract arrangements are specified in accordance with legislation, policy and probity requirements.

Completed
Date:

Teacher:

Evidence:

Issues and opportunities are investigated for integration into procurement activity.

Completed
Date:

Teacher:

Evidence:

Plan procurement activities.

Procurement requirement that meets legislative, policy and probity requirements is outlined from transition to close-out.
Opportunities to obtain stakeholder input at all stages of the procurement process are actively planned.
Resource requirements are confirmed and committed in a timely manner and responsible authorities are nominated.
Strategies for briefing potential bidders are included when required, are practical and meet probity requirements of fairness and impartiality, public sector standards and organisational protocols.
Consideration is given to environmental and sustainability practices along with corporate social responsibility practices at all stages of the procurement process.

Procurement requirement that meets legislative, policy and probity requirements is outlined from transition to close-out.

Completed
Date:

Teacher:

Evidence:

Opportunities to obtain stakeholder input at all stages of the procurement process are actively planned.

Completed
Date:

Teacher:

Evidence:

Resource requirements are confirmed and committed in a timely manner and responsible authorities are nominated.

Completed
Date:

Teacher:

Evidence:

Strategies for briefing potential bidders are included when required, are practical and meet probity requirements of fairness and impartiality, public sector standards and organisational protocols.

Completed
Date:

Teacher:

Evidence:

Consideration is given to environmental and sustainability practices along with corporate social responsibility practices at all stages of the procurement process.

Completed
Date:

Teacher:

Evidence:

Develop procurement plans.

Procurement approval documentation and procurement plan are developed and approved which contain relevant detail about the procurement process and desired business outcomes, according to organisational policy and public sector standards.
Stakeholder input is sought at all stages during the development of the procurement plan.
Probity risks in the procurement process are expressly considered during the development of the procurement plan.
Approved procurement plan or strategy is communicated to stakeholders.

Procurement approval documentation and procurement plan are developed and approved which contain relevant detail about the procurement process and desired business outcomes, according to organisational policy and public sector standards.

Completed
Date:

Teacher:

Evidence:

Stakeholder input is sought at all stages during the development of the procurement plan.

Completed
Date:

Teacher:

Evidence:

Probity risks in the procurement process are expressly considered during the development of the procurement plan.

Completed
Date:

Teacher:

Evidence:

Approved procurement plan or strategy is communicated to stakeholders.

Completed
Date:

Teacher:

Evidence:

Assessed

Teacher: ___________________________ Date: _

Signature: ________________________________________________

Comments:

Instructions to Assessors

Evidence Guide


The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.
Overview of assessment	Competency must be demonstrated in the ability to plan procurement consistently in accordance with legislative and organisational requirements.
Critical aspects for assessment and evidence required to demonstrate competency in this unit	Assessment must confirm the ability to: consult with a wide range of stakeholders in order to identify, confirm and clarify procurement requirements undertake market research develop business case, using templates if available develop a procurement plan, using templates if available act within own delegations and refer issues to higher authority when necessary. Consistency in performance Competency should be demonstrated by providing evidence of undertaking a range of relevant work tasks in an actual or simulated procurement environment on at least two separate occasions.
Context of and specific resources for assessment	The unit of competency is to be assessed in the workplace or a simulated workplace environment. Access may be required to: legislation, policy, procedures and protocols relating to procuring goods and services codes of conduct and codes of practice workplace scenarios and case studies relating to a range of procurement activities case studies that incorporate dilemmas, and probity requirements relating to planning procurement of goods and services.
Method of assessment	The following assessment methods are suggested: questions to assess understanding of relevant legislation and procedures review of strategies selected for procurement planning review of business cases, budgets, procurement plans, risk assessments, procurement approvals and other documentation prepared or obtained by the candidate in a range of contexts review of stakeholder engagement approaches adopted by the candidate. In all cases, practical assessment should be supported by questions to assess underpinning knowledge and those aspects of competency which are difficult to assess directly. Questioning techniques should suit the language and literacy levels of the candidate.
Guidance information for assessment	Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments. Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: PSPETHC401A Uphold and support the values and principles of public service PSPGOV417A Identify and treat risks PSPGOV421A Exercise delegations PSPLEGN401A Encourage compliance with legislation in the public sector PSPPROC412A Develop and distribute requests for offers PSPPROC413A Select providers and develop contracts.

Required Skills and Knowledge

Required skills

communication skills to:

consult with stakeholders, involving complex oral and written exchanges of information

write a procurement requirement, which may require complex style and language expressed in unambiguous terms

provide feedback

teamwork skills to:

work independently or under direction as appropriate to the situation

model team leadership approaches if appropriate

respond to diversity

refer issues to the correct person

problem-solving skills to:

undertake analysis of issues relating to procurement need

make comparisons, justify a point of view and provide supporting evidence

initiative and enterprise skills to apply OHS, environmental, sustainability and corporate social responsibility practices in the context of developing requests for offers

planning and organising skills to:

research issues relating to procurement need

plan issues relating to procurement need

learning skills to keep up-to-date with relevant procurement legislation, policies and procedures

technology skills to:

operate organisational IT systems

use electronic procurement templates

Required knowledge

commonwealth, state or territory, and local government legislation, policies, practices and guidelines:

relating to contract management, including environmental purchasing and corporate social responsibility guidance

such as OHS and equity and diversity

organisational procurement policies, practices and approval processes

probity principles and issues

codes of conduct, codes of practice and standards of individual behaviour relating to procurement

life cycle costs

whole-of-life considerations

technical knowledge or subject matter expertise in the goods or services being procured

aspects of law of contract, laws of tort, trade practices law, commercial law and other legislation relating to receipt and evaluation of offers, negotiation and award of contracts

Range Statement


The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
Stakeholders may include:	end users, customers or clients, and sponsors current or potential providers or suppliers technical or functional experts or advisers commonwealth, state or territory, and local government the organisation other public sector organisations employees, unions and staff associations industry bodies local communities lobby groups and special user groups experts, including financial, legal, technical, commercial and probity.
Market analysis may include:	structure of market 'players' in the market market capability market maturity market strength factors or conditions that may affect supply supplier positioning and referencing supplier viability analysis potential impact of intended contracting activity.
Procurement approvals and appropriations may require:	ministerial authorisation compliance with instructions or finance circulars CEO or board authorisation confirmation by chief financial officer delegate approval budget approval business case approval special consideration if they concern: long-term travel deals long-term computer deals long-term lease deals issuing indemnities.
Information on sources of supply may include:	Yellow Pages buyers guides, supplier brochures and advertisements purchasing contract awareness service suppliers' previous histories and files peer, supplier and customer networks computer-aided purchase of computers newspapers, journals, bulletins or directories government gazettal notices internet.
Legislation, policy and probity requirements may include:	commonwealth or state and territory legislation equal employment opportunity and anti-discrimination law commonwealth, and state or territory government procurement guidelines organisational policies and practices probity guidelines codes of conduct, codes of practice and standards of individual behaviour relating to procurement security and confidentiality risk management environmental, sustainability and corporate social responsibility principles.
Issues and opportunities may include:	risk sharing cost sharing cost escalation intellectual property rights knowledge management corporate knowledge libraries and archives capital equipment and asset ownership value engineering value management innovation continuous improvement future organisational requirements quality whole-of-life considerations organisational integration and cooperation.
Resource requirements may include:	facilities information technology personnel budget support equipment use of contractor staff professional service providers risk assessment.
Procurement approval documentation may include:	business case justifications delegate submissions.
Procurement plan may include:	formal documented procurement plan, either using an organisational template or not using a template procurement strategy acquisition strategy leasing strategy.
Probity risks may include:	corruption fraud conflict of interest (actual, perceived or potential) unfair treatment of providers or potential providers misuse of resources misuse of information manipulation of the marketplace.

NTISthis.com

Evidence Guide: PSPPROC411A - Plan procurement

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

PSPPROC411A - Plan procurement

Interpret procurement requirements.

Plan procurement activities.

Develop procurement plans.

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

Instructions to Assessors

Teacher: ___________________________ Date: _